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Minutes TC 08/01/2000MINUTES OF TOWN COUNCIL REGULAR TOWN COUNCIL MEETING BUDGET WORKSHOP FOR THE TOWN OF TROPHY CLUB AUGUST 1, 2000 STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas met in a regular session and budget workshop on Tuesday, August 1, 2000. The meeting was held within the boundaries of the Town and was open to the public. WORKSHOP SESSION TOWN COUNCIL MEMBERS PRESENT: Marshall Engelbeck Mayor Susan Edstrom Mayor Pro Tem Barry Huizenga Council Member Scott Smith Council Member Barb Tweedie Council Member TOWN COUNCIL MEMBERS ABSENT: Bill Matthai Council Member STAFF AND GUEST(S) PRESENT: Donna Welsh Town Manager Diane Cockrell Town Secretary Cathy Morgas MUD Manager Jim Buxton Finance Director Bill Chavez Director of Public Works David Miller Director of DPS Greg Tucker Fire Chief Paul Rosenberger Assistant to Town Manager/MUD Manages Beth Ann Gregory Information Services Administrator Ben Brewster DPS Board Member CALL TO ORDER AND ANNOUNCE A QUORUM: Mayor Engelbeck called the Workshop session to order at 6:04 p.m. noting a quorum was present. BUDGET WORKSHOP WITH WAYS & MEANS COMMITTEE TO DISCUSS FISCAL. YEAR 2000/2001: Ben Brewster explained the DPS Budget: Budget is $53,000 less than last years. DPS to recognize the volunteers by paying $10 per run. DPS will not recommend continuation of Teen Court; cost is rising and is not beneficial. DPS wanting to get the Information Systems to compliment Westlake's to be more effective. Retirement Benefits will be full participation in lieu of salary increases. Chief Miller stated that a motor officer will be implemented January 1, 2001 and two more firefighters would be added. A full-time deputy court clerk will be implemented next year to ensure that the increasing warrants will be processed in a timely manner. Page 2 Town Council/Workshop/Regular Meeting Ben Brewster left us with three thoughts: August 1, 2000 I. Continuing pressure to replace volunteers with professionals. 2. How will the north side of Trophy Club be serviced with emergency provisions when developed? 3. State Highway 114 will be reconstructed and new emergency routes will be needed as construction continues. Mayor Engelbeck stated that the budget does not include any bonds for street repairs, $150,000 is already allocated for street repairs and trash collections will be added to the street repair fund for a total of $222,000. Parks and Recreation grant should be announced middle of the month, if the grant doesn't come through: this line needs to be revisited. Council Member Smith recommended that Corp Properties to be taken over by another entity. That would allocate that $40,OOO,to be moved to street repairs. Council Member Smith made a recommendation to ask the MUDS, EDC, and Beck Properties to reaffirnt their $100,000 commitment, even if the grant is not given to Trophy Club. Budget Hearing scheduled for August 29, 2000, and a Tax Rate Hearing for September 5, 2000. ADJOURN BUDGET WORKSHOP SESSION: Mayor Engelbeck adjourned the Workshop at 7:30 p.m. Mayor Engelbeck called a five-minute break. REGULAR SESSION TOWN COUNCIL MEMBERS PRESENT: Marshall Engelbeck Mayor Susan Edstrom Mayor Pro Tem Barry Huizenga Council Member Scott Smith Council Member Barb Tweedie Council Member TOWN COUNCIL MEMBERS ABSENT: Bill Matthai Council Member STAFF AND GUEST(S) PRESENT: Donna Welsh Town Manager Diane Cockrell Town Secretary Cathy Morgas MUD Manager Jim Buxton Finance Director David Neal Chairman Ways & Means Bill Chavez Director of Public Works David Miller Director of DPS Greg Tucker Director of Fire Department Tiffany Haertling Town Attorney Page 3 Town Council/Workshop/Regular Meeting August 1, 2000 CALL TO ORDER AND ANNOUNCE A QUORUM: Mayor Engelbeck called the regular meeting to order at 7:37 p.m INVOCATION: Chief Miller gave the invocation. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG: Scott Smith led the pledges. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATION ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS. Lynn Hale of 18 Sonara Drive, Bob Martin of 3 Brookfield Court and Harry Dayton of 103 Fairway Village Drive addressed the Council. REPORTS FROM COMMITTEES (FIVE-MINUTE TIME LIMIT). A. EDITORIAL REVIEW BOARD —GENE HILL B. PLANNING & ZONING COMMISSION- GENE HILL C. INFORMATION SYSTEMS/INFORMATION TECHNOLOGY —LINN BROWN D. WAYS AND MEANS COMMITTEE— DAVID NEAL E. COMMISSIONER'S COURT REPORT — BILL LEWIS EDITORIAL REVIEW BOARD — GENE HILL Gene Hill reported that the newspaper, "Around the Town " which will be distributed in the next two days, would have the Bond Issue results along with a Kaleidoscope of Homes article. PLANNING & ZONING COMMISSION- GENE HILL Gene Hill that there were no new development tracts. A review of home development will be in the fall and the Wallgreen construction to start shortly. INFORMATION SYSTEMS/INFORMATION TECHNOLOGY — LINN BROWN Linn Brown from Information System/Information Technology was absent. Committee hasn't met since last meeting, no new information. WAYS AND MEANS COMMITTEE — DAVID NEAL No report. COMMISSIONER'S COURT REPORT — BILL LEWIS Bill Lewis reported a Roll Back Tax for Denton County from .23 to .21 and also reported the approval of Marshal Creek Bond money. TOWN COUNCIL TO OBSERVE A PRESENTATION BY NESTOR KARLIS (CURBSIDE TRASH COLLECTION, RECYCLING) AND REX JOHNSON OF FORT WORTH ENVIRONMENTAL MANAGEMENT DEPARTMENT (HOUSEHOLD HAZARDOUS WASTE RECYCLING). Nestor Karlis stated that the objective was to utilize a cart trash collection system with a cost effective strategy, to eliminate trash bags and to provide for a cleaner environment. Curbside recycling was also suggested. Council Member Smith would like more proposals on each option. Rex Johnson, Supervisor of Environmental Collection Center of Ft. Worth, presented a $67 per household charge for recycling hazardous waste. Mayor Pro Tem Edstrom would like a review of ordinances concerning curbside containers and the storage of. Council Member Huizenga would like to get a consensus of questions from Council for the Public Works Committee. Page 4 Town Council/Workshop/Regular Meeting August 1, 2000 TOWN COUNCIL TO OBSERVE AND TAKE APPROPRIATE ACTION REGARDING A PRESENTATION ON A PARK AND RECREATION VOLUNTARY CONTRIBUTION FUND. Council Member Smith to present to the MUD, if approved a statement of supporting Parks and Recreation with a Voluntary $3 contribution on the water bills. Town Attorney Tiffany Haertling suggested making a Resolution to create a voluntary contribution fund for Parks and Recreation in the amount of $3 on water bill. Council Member Smith made a motion to adopt a Resolution. Council Member Tweedie seconded, motion carried unanimously. TOWN COUNCIL TO CONSIDER AND ADOPT AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, RE -CANVASSING THE RETURNS FOLLOWING A RECOUNT AND DECLARING THE RESULTS OF THE ELECTION HELD ON JULY 15, 2000, FOR THE PURPOSE OF CONSIDERING WHETHER TO APPROVE PROPOSITION THREE (BONDS FOR PARKS AND RECREATION) OF SAID ELECTION; AUTHORIZING ISSUANCE OF CANVASS OF ELECTION; PROVIDING A REPEALER CLAUSE; AND PROVIDING AN EFFECTIVE DATE. Mayor Pro Tem Edstrom made a motion to adopt the Ordinance as read to Re -Canvass the recount of the July 15, 2000 Election. Council Member Huizenga seconded, motion carried unanimously. TOWN COUNCIL TO CONSIDER AND ADOPT AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS ESTABLISHING THE COMPREHENSIVE REGULATIONS GOVERNING THE CONSTRUCTION; REGULATION, AND PERMITTING OF FENCES; PROVIDING FOR APPEAL; PROVIDING FOR A SAVINGS CLAUSE; REPEALING AND REPLACING ORDINANCE NO. 97-27 RELATING TO FENCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY NOT TO EXCEED FIVE HUNDRED DOLLARS ($500.00); PROVIDING AN EFFECTIVE DATE. Mayor Pro Tem Edstrom made a motion to adopt the Ordinance as read to establish the comprehensive regulations governing fences; and replacing Ordinance No. 97-27. Council Member Huizenga seconded, motion carried unanimously. TOWN COUNCIL TO CONSIDER AND ADOPT AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS DETERMINING THE VALUE OF VACANT LAND IN THE TOWN FOR PURPOSES OF PARKLAND DEDICATION AND PAYMENT OF CASH IN LIEU OF DEDICATION; PROVIDING A SAVINGS CLAUSE; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. Council Member Huizenga made a motion to adopt the Ordinance as read to determine the value of vacant land in the town for purposes of Parkland Dedication. Mayor Pro Tem Edstrom seconded, motion carried unanimously. TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, CHANGING THE NAME OF THE LOOP ROAD TO MARSHALL CREEK BOULEVARD; AND PROVIDING AN EFFECTIVE DATE. Mayor Pro Tem Edstrom made a motion to adopt the Resolution as read to change the name of the Loop Road to Marshall Creek Boulevard. Council Member Huizenga seconded, motion carried unanimously. TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING ONE (1) ALTERNATIVE SEAT ON THE ZONING BOARD OF ADJUSTMENTS, ONE (1) SEAT ON THE PUBLIC RELATIONS COMMITTEE TWO (2) SEATS ON THE INFORMATION SYSTEM/INFORMATION TECHNOLOGY COMMITTEE AND ONE (1) SEAT ON THE UTILITY FRANCHISE COMMITTEE, AND PROVIDING AN EFFECTIVE DATE. Page 5 Town CounciVWorkshop/Regular Meeting August 1, 2000 Council moved this item to next meeting TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPRECIATING THOSE INDIVIDUALS AND ORGANIZATIONS THAT PARTICIPATED IN THE TOWN OF TROPHY CLUB'S JULY 4TH CELEBRATION; AND PROVIDING AN EFFECTIVE DATE. Mayor Pro Tem Edstrom made a motion to adopt the Resolution as read to appreciate those individuals and organizations that participated in the July 4"' Celebrations. Council Member Tweedie seconded, motion carried unanimously. A recording of the fireworks and laser show to be played on Channel 7. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A REQUEST FOR A WAIVER TO FENCE ORDINANCE NO. 1991-01, AT 301 VILLAGE TRAIL, LOT 30, BLOCK B @ LAKESIDE. Gabriel Zorilla of 301 Village Trail made a presentation to the Council. Council Member Smith made a motion to send back to the Planning & Zoning Commission, Mayor Pro Tem Edstrom seconded, motion carried unanimously. TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING CITIZENS TO THREE (3) SEATS ON THE PLANNING AND ZONING COMMISSION FOR A TWO-YEAR TERM; AND PROVIDING AN EFFECTIVE DATE. Lynn Hale of 18 Sonara Drive addressed the Council. Mayor Engelbeck stated for the record that each person has filled out an application, and provided a resume and has been interviewed extensively by the Planning and Zoning Commission Chairman and the Council. Commissioner Gene Hill requested that the reappoint expiration date to be June 30, 2002. Commissioner Hill also suggests that Robert Ashby and Mark Shegon to be appointed and recommends waiting on the appointment of Margaret Rogers until she has lived in Trophy Club for six months. Council Member Huizenga made a motion to accept Commissioner Gene Hill's suggestion of appointing Robert Ashby and Mark Shegon. Council Member Smith seconded with a recommendation to re -advertise for the third position, motion carried unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION ON THE REMOVAL OF DON COTTON FROM THE TOWN'S PLANNING AND ZONING COMMISSION. Mayor Engelbeck stated that the Council was afraid of the Planning and Zoning Commission's credibility being jeopardized. Council Member Smith stated that he hasn't seen any basis of biased activity being exhibited. Commissioner Gene Hill agreed, but said that he hasn't seen an incident that would allow Mr. Don Cotton to show this. Mayor Pro Tem Edstrom made a motion to remove Don Cotton from the Town's Planning & Zoning Commission. Council Member Huizenga seconded, motion carried, 3-1, Council Member Smith voting against. The Council expressed sincere appreciation to Mr. Cotton for his years of service on the Planning & Zoning Commission. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY Page 6 Town CounciMorkshop/Regular Meeting August 1, 2000 ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. A. MINUTES DATED JULY 18, 2000 B. MINUTES DATED JULY 26, 2000 C. FINANCIAL REPORTS ENDING MAY 31, 2000. D. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL COOPERATION AGREEMENT BETWEEN DENTON COUNTY, TEXAS, AND THE TOWN OF TROPHY CLUB, TEXAS, FOR THE PURPOSE OF TAX COLLECTION; AND PROVIDING AN EFFECTIVE DATE. Town Attorney Tiffany Haertling suggested removal of Item D because of blank in paragraph IV. Mayor Pro Tem Edstrom motioned to remove Item D, Council Member Huizenga seconded, motion carried unanimously. Input for paragraph IV. To read Municipality shall designate and does hereby designate Cathy Morgas to act on behalf of Municipality, and to serve as Liaison for Municipality by and between City and the County Tax Office to ensure the performance of all duties and obligations of Municipality as herein stated; shall devote sufficient time and attention to the execution of said duties on behalf of Municipality in full compliance with the terms and conditions of this agreement; shall provide immediate and direct supervision of the Municipality employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this Agreement for the mutual benefit of Municipality and County. Council Member Tweedie made a motion to adopt the Resolution as newly stated. Mayor Pro Tem Edstrom seconded, motion carried unanimously. Council Member Huizenga made a motion to approve Consent Agenda items A, B and C. Council Member Tweedie seconded, motion carried unanimously. REPORTS AND COMMENTS: STAFF: Jim Buxton reported that the water bills have been converted and printed on the new system. The entire system will be totally converted in three weeks. Diane Cockrell reminded the Council and staff that the Coffee with Council, MUD Boards and staff would be Thursday, August 3, 2000 at 7:30 a.m. Tiffany Haertling reported that she would not be attending the September 5 Council Meeting and that Lance Vanzant will be attending in her place. Bill Chavez reported that he would be talking to the State Highway 114 construction contractor this week to find out the scheduled removal of the access road; School zone lights will be working at the end of this week; and he has had no more complaints from the residents concerning the Tom Thumb construction. COUNCIL MEMBERS: Council Member Smith reported that the Master District contract is being reviewed. Mayor Pro Tem Edstrom recognized the Medlin Band's achievement of being named State Champions for their district, wanting something put on Channel 7. Mayor Pro Tem Edstrom also reported that the Crossing Guard Program is being taken over by the PTA and is in need of volunteers and to please see her after the meeting. Mayor Pro Edstrom also would like a recommendation from the Editorial Review Board regarding advertising. Page 7 Town Council/NVorkshop/Regular Meeting August 1, 2000 Council Member Huizenga reported that he would like to have citizens pay a portion of the removal fee for hazardous waste recycling. Council Member Huizenga also reported concern regarding the street repairs. Council Member Tweedie reported that she liked the Employee of the Month section in the "Around the Town. " Council Member Tweedie also reported that it wasn't fair for Mayor Engelbeck to take the brunt of the residents' criticism this evening. ADJOURNMENT: Council Member Huizenga made a motion to adjourn at 9:44 p.m. Council Member Smith seconded, motion carried unanimously. Mayor, Town of Trophy CIbb, Texas ATTEST: 1 i Town Secretary, T�wn of Trophy Club, Texas