Minutes TC 12/05/2000MINUTES OF TOWN COUNCIL
REGULAR TOWN COUNCIL MEETING
FOR THE
TOWN OF TROPHY CLUB
DECEMBER 5, 2000
STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas met in Regular Session on Tuesday. December 5, 2000.
The meeting was held within the boundaries of the Town and was open to the public.
The Workshop was cancelled.
WORKSHOP SESSION
REGULAR SESSION
TOWN COUNCIL MEMBERS PRESENT
Marshall Engelbeck
Mayor
Susan Edstrom
Mayor Pro Tem
Barry Huizenga
Council Member
Bill Matthai
Council Member
Scott Smith
Council Member
Barb Tweedie
Council Member
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Town Manager
Diane Cockrell
Town Secretary
Jim Buxton
Finance Director
Bill LeGrand
Asst. Director of Public Works
Paul Rosenberger
Asst. to Town/MUD Managers
Greg Tucker
Deputy Director of DPS
Patricia Adams
Town Attorney
CALL TO ORDER AND ANNOUNCE A QUORUM
Mayor Engelbeck called the Regular Meeting to order at 7:30 p.m.
INVOCATION: Council Member Tweedie gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG: Mr. Jim Buxton led the
pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE
COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE
COUNCIL IS NOT PER41ITTED TO TAKE ACTION ON ANY PRESENTATION MADE TO THE
COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL
WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL
ADDRESSING THOSE ITEMS:
There were no presentations.
Page 2 REGULAR SESSION December 5, 2000
REPORTS FROM COMMITTEES (FIVE-MINUTE TIME LIMIT):
A. ECONOMIC DEVELOPMENT CORPORATION— DAVID GARLITZ, PRESIDENT
B. PUBLIC RELATIONS COMMITTEE— JODI ASHBY, CHAIRMAN
C PUBLIC WORKS COMMITTEE—NESTOR ICARLIS, CHAIRMAN
D. PARKS & RECREATION— BILL YHUGHES, CHAIRMAN
E. UTILITY FRANCHISE COMMITTEE— RICHARD HOBDALCHAIRMAN
ECONOMIC DEVELOPMENT CORPORATION — DAVID GARLITZ, PRESIDENT
Mr. Buxton reported that the Economic Development Corporation would be meeting on Monday, December I I"i.
PUBLIC RELATIONS COMMITTEE —JODI ASHBY, CHAIRMAN
Ms. Jodi Ashby reported that the July d°i subcommittee is moving along and that the Public Relations Committee
is preparing for the Vision 2010 Workshop, Ms. Ashby also reported that the Clock Tower Lighting would be
held December 9"i. Pictures with Santa would be held on Sunday at 2 p.m., all proceeds would be going to Kash
for Kids. She also mentioned that the Trophy Club Women's Club is sponsoring the Tour of Homes as ajoint
effort with the Public Relations Committee.
PUBLIC WORKS COMMITTEE — NESTOR KARLIS, CHAIRMAN
Mr. Bill LeGrand relayed the Committee's goals for the I" quarter of 2001 would include major street repairs,
household hazardous materials collection and curbside recycling.
PARKS & RECREATION— BILLY HUGHES, CHAIRMAN
Mr. Paul Rosenberger reported that the Parks and Recreation Committee is working with Public Relations on a
tree preservation ordinance to try to become a Tree City USA, Ordinance 97-02 regulates the use of playing
fields and no changes are recommended by the Committee and they have been discussing Vision 2010.
UTILITY FRANCHISE COMMITTEE — RICHARD HOBDAY, CHAIRMAN
Mr. Paul Rosenberger reported that at the last Utility Franchise Committee on November 10'", the committee
discussed the Rights Of Way Ordinance. Mr. Rosenberger, Council Member Matthai, Mr. Holiday and Ms.
Adams are scheduled to meet with TXU on Tuesday, December 12'x' to discuss this Ordinance.
TOWN COUNCIL TO CONSIDER AND ADOPT AN ORDINANCE REPEALING ORDINANCE
NUMBER O 85-15 ESTABLISHING AND LEVYING A PRIVATE CLUB REGISTRATION PERMIT
FEE AND A PRIVATE CLUB LATE HOURS PERMIT FEE IN ACCORDANCE WITH THE TEXAS
ALCOHOLIC BEVERAGE CODE, SECTION 11.38; PROVIDING A REPEALER CLAUSE;
PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE:
Ms. Donna Welsh stated that this Ordinance is outdated.
Council Member Matthai made a motion to adopt the Ordinance repealing Ordinance 85-15. Mayor Pro Tem
Edstrom seconded; motion can ied unanimously.
Page 3 REGULAR SESSION December 5, 2000
TOWN COUNCIL TO CONSIDER AND ADOPT AN ORDINANCE AUTHORIZING AND
ALLOWING, UNDER THE ACT GOVERNING THE TEXAS MUNICIPAL RETIREMENT SYSTEM,
"UPDATED SERVICE CREDITS" IN SUCH SYSTEM ON AN ANNUAL BASIS FOR SERVICE
PERFORMED BY QUALIFYING MEMBERS OF THE SYSTEM WHO, AT THE EFFECTIVE DATE
OF THE ALLOWANCE, ARE IN THE EMPLOYMENT OF THE TOWN OF TROPHY CLUB;
PROVIDING FOR INCREASED PRIOR AND CURRENT SERVICE ANNUITIES FOR RETIREES
AND BENEFICIARIES OF DECEASED RETIREES OF THE TOWN; ESTABLISHING DATES OF
ALLOWANCES AND INCREASES; PROVIDING FOR INCREASED MUNICIPAL
CONTRIBUTIONS TO THE CURRENT SERVICE ANNUITY RESERVE AT RETIREMENT; AND
INCREASING THE RATE OF DEPOSITS TO THE TEXAS MUNICIPAL RETIREMENT SYSTEM
BY THE EMPLOYEES OF THE TOWN OF TROPHY CLUB; PROVIDING FOR SEVERABILITY;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE
DATE:
Mr. Jim Buxton introduced this item and reminded the Council of the budget approval to increase the amount
withheld from the employees' checks from 5% to 7% and that the Town's matching will be increased from 1 'h
to 2 times the amount. Once anyone retires a cost of living raise will be given, 70% of consumer price index
price change.
Mayor Pro Tem Edstrom made a motion to approve this Ordinance as written. Council Member Tweedie
seconded; motion carried unanimously.
TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL COOPERATION AGREEMENT BY AND BETWEEN THE TOWN OF TROPHY
CLUB, TEXAS. AND DENTON COUNTY, TEXAS, PROVIDING TERMS AND CONDITIONS FOR
THE CONSTRUCTION OF A TEMPORARY EMERGENCY VEHICLE ACCESS ROAD
CONNECTING INDIAN CREEK DRIVE TO WESTBOUND STATE HIGHWAY 114; AUTHORIZING
ITS EXECUTION BY THE TOWN MANAGER; AND PROVIDING AN EFFECTIVE DATE:
Chief Tucker introduced this item and stated the Resolution's necessity for responding to emergencies in
Westlake to maintain our DPS contract. Jim Carter, Denton County Commissioner, stated that the
Commissioner's Court wants to work with Trophy Club on this emergency access road.
Mayor Pro Tem Edstrom made a motion to adopt this Resolution approving the Interlocal Agreement between
the Town and Denton County. Council Member Matthai seconded; motion carried unanimously.
TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
INTERLOCAL COOPERATION AGREEMENT BY AND BETWEEN THE TOWN OF TROPHY
CLUB AND THE TROPHY CLUB-WESTLAKE DEPARTMENT OF PUBLIC SAFETY ("DPS");
PROVIDING TERMS AND CONDITIONS FOR REIMBURSEMENT TO THE TOWN BY DPS FOR
THE COSTS OF CONSTRUCTING A TEMPORARY EMERGENCY VEHICLE ACCESS ROAD
PURSUANT TO AN INTERLOCAL AGREEMENT BETWEEN THE TOWN AND DENTON
COUNTY; AUTHORIZING EXECUTION OF THE AGREEMENT BY THE TOWN MANAGER; AND
PROVIDING AN EFFECTIVE DATE:
This Resolution would be working in conjunction with the previous Resolution.
Council Member Tweedie made a motion to adopt this Resolution approving the Interlocal Agreement between
the Town and the Trophy Club — Westlake Department of Public Safety. Mayor Pro Tem Edstrom seconded;
motion carried unanimously.
Page 4 REGULAR SESSION December 5, 2000
TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS, AUTHORIZING CONTINUED PARTICIPATION IN THE
NORTH CENTRAL TEXAS NARCOTICS TASK FORCE AND APPROVING THE TERMS AND
CONDITIONS OF AN INTERLOCAL COOPERATION AGREEMENT BY AND BETWEEN THE
TOWN OF TROPHY CLUB AND DENTON COUNTY, TEXAS; PROVIDING TERMS AND
CONDITIONS FOR THE CONTINUATION OF THE NORTH CENTRAL TEXAS NARCOTICS TASK
FORCE; AUTHORIZING ITS EXECUTION BY THE TOWN MANAGER; AND PROVIDING AN
EFFECTIVE DATE:
Council Member Smith made a motion to approve this Resolution as read. Mayor Pro Tem Edstrom seconded;
motion carried unanimously.
TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING ONE (1) SEAT ON THE WAYS AND
MEANS COMMITTEE FOR A ONE-YEAR TERM; AND PROVIDING AN EFFECTIVE DATE:
A. MATT BULLARD
Mr. Jim Buxton explained that Ways and Means are pleased to recommend Mr. Bullard for their Committee.
Mayor Pro Tem Edstrom made a motion to approve the Resolution appointing Mr. Bullard to the Ways and
Means Committee. Council Member Matthai seconded; motion carried unanimously.
TOWN COUNCIL TO CONSIDER AND APPROVE MINUTES OF NOVEMBER 21, 2000
WORKSHOP AND REGULAR TOWN COUNCIL MEETING:
Mayor Pro Tem Edstrom made a motion to approve the November 21, 2000 Council minutes. Council Member
Matthai seconded; motion carried, 4-0-1, with Council Member Tweedie abstaining.
REPORTS AND COMMENTS:
A. STAFF
Chief Tucker apologized for Chief Miller's absence. Chief Tucker reported that State Highway 1 I4 at Trophy
Club Drive (outgoing eastbound traffic lane) would not be closed until after January 1", 2001. With the signing
of the Resolutions passed tonight, the Resolutions will be put on the next Commissioner's Court agenda.
Jim Buxton reported that the auditors would be coming next Monday, December 11 ". The finance department is
continuing their work on the new software installation.
Diane Cockrell and Patricia Adams had no report.
Donna Welsh reported working on the border adjustment with Westlake, and is waiting for Mr. Holly to return
from out of town. Southlake's Project Road 1938 is working on funding. The Lakes is trying to bring a
resolution before "year end". Ms. Welsh asked the Council if they would like additional lights on the Christmas
tree in the medium on Trophy Club Drive. Ms. Welsh stated that the staff would surprise the Council.
Paul Rosenberger reported that the soccer association approached him to add an additional soccer field for 5-6
year olds, Hoover and Klein is investigating. Council Member Matthai expressed concern for soccer injuries
coming from softball field that backs up to the area in question. Mr. Rosenberger also reported that Texas Parks
and Wildlife called today and asked questions regarding the grant.
Bill LeGrand reported that Public Works will be working on a six-year plan for the Council and will be inviting
the MUD Boards to attend the Public Works meetings to be in line for renovation.
Page 5 REGULAR SESSION December 5, 2000
B. COUNCIL MEMBERS
Mayor Pro "Pem Gdstrom asked Bill LeGrand to please check the wiring on Indian Creek telephone poles.
Council Members Huizenga and Smith had nothing to report.
Council Member Matthai reported that the Information Technology Committee is redeveloping the website and
that the committee feels bad that it is not up yet but they want it to be right. Council Member Matthai also
reported that the Utility Franchise Committee's survey would be completed soon.
ADJOURN:
Council Member Tweedie made a motion to adjourn at 5:12 p.m. Council Member Smith seconded; motion
carried unanimously.
�C'
Mayor, Tbwii of Trophy Club, Texas
ATTEST:
Town' S retary, To n of Trophy Club, Texas