Minutes TC 02/01/2000MINUTES OF THE REGULAR TOWN COUNCIL MEETING
FOR THE
TOWN OF TROPHY CLUB
FEBRUARY 1, 2000
COUNCIL MEMBERS PRESENT:
Marshall Engelbeck
Ben Brewster
Susan Edstrom
Bill Matthai
Barb Tweedie
COUNCIL MEMBERS ABSENT:
Scott Smith
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Jerri Hill
David Miller
Cathy Morgas
Lou Opipare
Jim Buxton
Bill LeGrand
Roger Unger
Lance Vanzandt
AGENDA
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Town Secretary
Administrative Assistant
Director of Public Safety
Planning Director
Asst. Director of Public Safety
Finance Director
Asst. Public Works Director
MUD Manager
Town Attorney
CALL TO ORDER AND ANNOUNCE A QUORUM:
Mayor Engelbeck called the meeting to order at 7:30 p.m., noting a quorum was present.
INVOCATION: David Miller gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG: Jim Buxton led the
pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA.
THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY
PRESENTATION MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT
LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATION ON SPECIFIC
AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS:
Page 2 Regular Town Council Meeting February 1, 2000
No citizen presentations at this time.
REPORTS FROM COMMITTEES:
INFORMATION SYSTEMS-INFORMATION TECHNOLOGY—BETH ANN
GREGORY/LINN BROWN — CO-CHAIRMEN
Beth Ann Gregory and Wanda Brewster gave a presentation on the prog ess of the Trophy Club Web
page.
UTILITY FRANCHISE COMMITTEE — RICHARD HOBDAY, CHAIRMAN
Richard Hobday, Chairman, gave a report on the Utility Franchise Committee. A handout was presented
to each Council Member. The Committee is seeking another member for their committee who has
experience in electrical utilities.
PLANNING AND ZONING — MIKE HAMPER
No report as chairman was not present.
ZONING BOARD OFADJUSTMENTS— PEARL FORD
Pearl Ford, Chairman, updated the Council on the process of calling a Zoning Board of Adjustments'
meeting.
WAYS AND MEANS COMMITTEE — DAVID NEAL
David Neal, Chairman, updated the Council regarding the status of this Committee.
PRESENTATIONS/RECOGNITIONS:
A. MAYOR ENGELBECK TO PROCLAIM FEBRUARY 7-11, 2000 AS SCHOOL
COUNSELING WEEK.
Mayor Engelbeck read the proclamation proclaiming February 7-11, 2000 as School Counseling Week.
Council Member Matthai made the motion to approve the proclamation; Council Member Tweedie
seconded. The motion passed unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION ON GRANTING A
WAIVER TO ALLOW AN INCREASE IN FENCE HEIGHT FOR RESIDENTS ALONG THE
MOST WESTERN BOUNDARY OF TROPHY CLUB FACING MCKENZIE DRIVE, BLOCK A,
LOTS 31 TO 40:
Page 3 Regular Town Council Meeting February I, 2000
Cathy Morgas, Planning Director, asked the Council to remove this from the agenda. In order to make
any changes to the height of the fence, this item needs to go before the ZBA for a variance, instead of a
waiver from the Council. Mayor Engelbeck requested these two items to be included in the motion (1)
encourage the ZBA to expedite the hearing, (2) waive the $100 fee for both parties in this matter.
Council Member Edstrom made the motion as requested. Council Member Matthai seconded; motion
passed unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, PROVIDING NOTICE OF
TARIFF REVISIONS AND DELETIONS; APPROVING REVISED RATE SCIIEDULES FOR
TXU ELECTRIC COMPANY; PROVIDING AN EFFECTIVE DATE FOR REVISED AND
DELETED TARIFFS; PROVIDING NOTICE TO CONSUMERS; PROVIDING REGULATORY
POWERS AS ALLOWED BY LAW; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE:
Ms. Harriet Gibbon, TXU Electric Company, explained this ordinance to the Council. Basically, TXU is
asking for the revisions and deletions in order for the electric deregulation by December 31, 2001. After
further discussion, Mayor Pro Tem Brewster tabled this to next meeting for the purpose of review by the
Utility Franchise Committee. Council Member Tweedie second; motion passed unanimously. Mayor Pro
Tem Brewster stated as a point of information that because this agenda item was tabled, it will be brought
back at the next council meeting.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION ON APPROVAL OF AN
ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, ADOPTING A SCHEDULE OF
FEES FOR THE TOWN, INCLUDING FEES FOR BUILDING PERMITS, REVIEW OF PLANS,
CERTIFICATE OF OCCUPANCY, REINSPECTION AND OTHER PUBLIC WORKS
DEPARTMENT FEES, ELECTRICAL & MECHANICAL FEES, PERMIT ISSUANCE AND
HEATERS, PLANNING AND ZONING FEES, FIRE DEPARTMENT FEES, ANIMAL
CONTROL FEES, FIRE PLAN REVIEW FEES, POLICE DEPARTMENT FEES, HEALTH
INSPECTION FEES, ADMINISTRATIVE FEES, FEES FOR COPIES OF TOWN
ORDINANCES, RESOLUTIONS AND OTHER TOWN RECORDS AND DOCUMENTS;
PROVIDING A PURPOSE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
AN APPLICATION CLAUSE; PROVIDING AN AMENDMENT CLAUSE; REPEALING
ORDINANCE 2000-1; PROVIDING A SAVINGS CLAUSE; PROVIDING AN ENGROSSMENT
AND ENROLLMENT CLAUSE; PROVIDING A PUBLICATION CLAUSE; PROVIDING A
CUMULATIVE CLAUSE; AND PROVIDING AN EFFECTIVE DATE:
Bill LeGrand, Assistant Public Works Director, explained the reason this ordinance was brought back to
the Council for inclusion of the 5% developer fees. Mayor Pro Tem Brewster made the motion to
approve the ordinance as written; Council Member Tweedie seconded. Motion passed unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION ON A RESOLUTION
AUTHORIZING THE TROPHY CLUB/WESTLAKE DEPARTMENT OF PUBLIC SAFETY TO
ENTER INTO A TEXPOOL PARTICIPATION AGREEMENT WITH THE COMPTROLLER
OF PUBLIC ACCOUNTS; DESIGNATING AUTHORIZED REPRESENTATIVES; AND
PROVIDING AN EFFECTIVE DATE:
Page 4 Regular Town Council Meeting February 1, 2000
James Buxton, Finance Director, explained the procedures of opening an account with Texpool. Council
Member Matthai moved to approve this resolution; Council Member Edstrom seconded. After further
discussion, motion passed unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION ON A RESOLUTION
GUARANTYING AN AMBULANCE NOTE BY THE TOWN OF TROPHY CLUB AND THE
TOWN OF WESTLAKE FOR THE TROPHY CLUBIWESTLAKE DEPARTMENT OF PUBLIC
SAFETY; PROVIDING AN EFFECTIVE DATE:
Jim Buxton, Finance Director, turned this Agenda item over to Roger Unger, MUD Manger. Mr. Unger
explained the purpose of this resolution. Mayor Pro Tem Brewster moved to approve the resolution with
an effective date of February 2, 2000; Council Member Edstrom seconded. After further discussion,
motion passed unanimously.
TOWN COUNCIL TO OBSERVE A PRESENTATION BY GARY TEAGUE OF TEAGUE,
NALL AND PERKINS ON AN UPDATE OF THE PRIORITY LIST OF STREET
REHABILITATION NEEDS:
Mr. Gary Teague, Teague Nall and Perkins, gave the Council an update on the list of street rehabilitation
needs. A report was handed out to the Council that explains the update. After further discussion, no
action taken. A copy of the Engineer's Opinion of Probable Cost for Year 2000 Bond Program — Street
Improvements is attached to the official copy of the Council Agenda Packet.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION ON THE
APPOINTMENT OF THE FOLLOWING INDIVIDUALS TO THE PARKS AND RECREATION
COMMITTEE:
A. FRANK MELENA
B. PAULINE TWOMEY
Mayor Pro Tem Brewster moved to approve the appointments. Council Member Tweedie seconded;
motion passed unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION ON THE
APPOINTMENT OF THE FOLLOWING INDIVIDUALS TO THE ECONOMIC
DEVELOPMENT CORPORATION:
A. DAVID GARLITZ
Council Member Tweedie moved to approved the appointment. Council Member Matthai seconded;
motion passed unanimously.
Page 5 Regular Town Council Meeting February I, 2000
CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY:
A. MINUTES DATED JANUARY 4, 2000
Mayor Pro Tem Brewster moved to approve the Consent Agenda. Council Member Matthai seconded the
motion. Motion passed by a vote of three to zero with Council Member Tweedie abstaining.
REPORTS AND COMMENTS:
A. STAFF
Roger Unger updated the Council on the trip to Austin as part of the Metroport Transportation Committee
to continue to fund improvements along the Highway 114 corridor.
Diane Cockrell, Town Secretary, reminded Council of the MUD and Staff breakfast, Thursday at 7:30
a.m. Ms. Cockrell also wanted to thank Kerin Fleck and Jerri Hill on their work on the reworking on the
agenda forms.
Lance Vanzandt gave an update on citizen presentations and staff comments and the Town is in
compliance with the Attorney General's opinion.
Bill LeGrand presented the Council a hand out from TxDot regarding highway 114 and Trophy Club.
He also updated the Council on the status of the grant for the baseball fields.
B. COUNCIL MEMBERS
Council Member Edstrom reported on the July Fourth Celebration, Volunteer Appreciation Luncheon,
and 2,000 Trees in 2,000.
Council Member Tweedie asked about the Town Council retreat that will be held on Monday, February 7,
2000.
Mayor Engelbeck informed everyone that applications are being excepted for vacancies on the Public
Works Committee, the Information Services/Information Technology Committee and the Utility
Franchise Committee.
Page 6 Regular Town Council Meeting February 1, 2000
EXECUTIVE SESSION: PURSUANT TO THE TEXAS GOVERNMENT CODE, ANNOTATED,
SUBCHAPTER 551, SECTIONS 551.071 TO 551.075
A. SECTION 551.071: DISCUSSION WITHA TTORNEYRELA TIVE TO
PENDING OR CONTEMPLATED LITIGATION:
CLOSING OF KIRKWOOD BOULEVARD BY CITY OF
SOUTHLAKE
2. CAUSE NO. 99-10759-16
JANICE LOWRY-BROWN VS. JEFFREY ANDREW DICKSON AND
THE CITY OF TROPHY CLUB
3. CAUSE NO. 99-40938-362
TIM GALLAGHER VS. THE TOWN OF TROPHY CLUB
Convened into Executive at 10:16 p.m.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
EXECUTIVE SESSION:
A. SECTION 551.071: DISCUSSION WITH ATTORNEY RELATIVE TO
PENDING OR CONTEMPLATED LITIGATION:
1. CLOSING OF KIRKWOOD BOULEVARD BY CITY OF SOUTHLAKE
2. CAUSE NO. 99-10759-16
JANICE LOWRY-BROWN VS. JEFFREY ANDREW DICKSON
AND THE CITY OF TROPHY CLUB
3. CAUSE NO. 99-40938-362
TIM GALLAGHER VS. THE TOWN OF TROPHY CLUB
Reconvened into Regular session at 11:14 p.m.
No action taken.
Page 7 Regular Town Council Meeting February 1, 2000
ADJOURN:
Council Member Edstrom moved to adjourn at 11:15 p.m.; Council Member Matthai seconded. Motion
passed unanimously.
Mayor, Town of Trophy Club, T xas
Town Secretary, Town of Trophy Club, Texas
M 02012000J H