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Minutes TC 06/06/2000MINUTES OF REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB June 6, 2000 STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas met in regular session on Tuesday, June 6, 2000. The meeting was held within the boundaries of the Town and was open to the public. REGULAR SESSION TOWN COUNCIL MEMBERS PRESENT: Marshall Engelbeck Mayor Susan Edstrom Mayor Pro Tem Barry Huizenga Council Member Bill Matthai Council Member Scott Smith Council Member Barb Tweedie Council Member STAFF AND GUEST(S) PRESENT: Donna Welsh Town Manager Diane Cockrell Town Secretary Cathy Morgas MUD Manager Jim Buxton Finance Director David Miller Director of DPS Bill Chavez Public Works Director Greg Tucker Fire Chief CALL TO ORDER AND ANNOUNCE A QUORUM: Mayor Engelbeck called the regular meeting to order at 7:34 p.m, noting a quorum was present. INVOCATION: David Miller, Director of DPS gave the invocation. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAGS: Council Member Huizenga led the pledges. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. TILE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATION MADE TO THE COUNCIL AT TILLS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS: Chris Clark of 11 Palmetto addressed the Council. age 2 Regular Session June 6, 2000 REPORTS FROM COMMITTEES (FIVE-MINUTE TIME LIMIT). EDITORIAL REVIEW BOARD — GENE HILL Gene Hill informed the Council that the Editorial Review Board reviewed the June issue of the "Around the Town". We are working to plan newspaper with advanced articles for two to three months. The deadline will continue to be the 15"' of each month. A special thanks to Beth Ann Gregory for an outstanding job with the newspaper. Kerin Fleck the Town Planning Coordinator will be doing the newsletter in the future. PLANNING & ZONING COMMISSION- GENE HILL Gene Hill informed the Council that the Planning & Zoning Commission met on May 18"' and was held June I". Budget review May 18"i. Hogan's Glen pathway will begin this month or the first of July. Also, a note of meeting time change from 6:30 p.m. to 6:00 p.m. INFORMATION SYSTEMS/INFORMATION TECHNOLOGY— LINN BROWN No report. WAYS AND MEANS COMMITTEE —DAVID NEAL Diane Cockrell reported that David Neal asked her to report that the Committee has not met since the last report. REGULAR SESSION: TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A REQUEST FOR AN EXTENDED WORKING HOURS PERMIT TO OPERATE HEAVY EQUIPMENT, MACHINERY OR APPARATUS FOR EXCAVATION, CONSTRUCTION, GRADING, EARTH MOVING, PAVING, CEMENT LAYING OR POURING, DRILLING OR WORK OF ANY NATURE, FOR A TIME PERIOD OF FOUR (4) WEEKS WITH EXTENDED HOURS OF 6:00 A.M. TO 8:00 P.M., MONDAY THROUGH FRIDAY AT THE TROPHY CLUB PLAZA, PD -21, LOCATED TO THE NORTH OF STATE HIGHWAY 114, THE EAST OF TROPHY LAKE DRIVE AND TO THE SOUTH OF TROPHY CLUB DRIVE. (Council Members Bill Matthai and Barb Tweedie) Adrian Grimes of W.B. Kibler Construction Company gave update of the project and work until 6:00 p.m. daily. We have been delayed by rain and have not worked on weekends if the ground was not dry. Heavy equipment can work only until 6:00 p.m. Site must close at 7:00 p.m. Forty-six days behind schedule. Council Member Matthai made a motion to approve the extended working hours permit as read. Council Member Tweedie seconded. Motion carried with Council Members Matthai, Tweedie and Smith voting for the extended working hours as read and Mayor Pro Tem Edstrom and Council Member Huizenga voting against. Motion carried 3 — 2. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A REQUEST FOR A WAVIER TO FENCE ORDINANCE NO. 1999-01, AT 302 VILLAGE TRAIL— LOT 12, BLOCK A, LAKESIDE. Gene Hill of the Planning and Zoning Commission introduced this agenda item to the Council. The Planning and Zoning Commission approved this request on May 18"' and recommends approval of the request. If the Ordinance is enforced there would be an unsightly fence line. Mayor Pro Tem Edstrom made a motion to approve the request for a wavier as read. Council Member Matthai seconded. Motion carried, unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A REQUEST FOR A WAVIER TO FENCE ORDINANCE NO. 1999-01, AT 336 VILLAGE TRAIL —LOT 29, BLOCK A, LAKESIDE. Gene Hill of the Planning and Zoning Commission introduced this agenda item to the Council. This is a new fence product and Mr. Renwick supplied a sample that was passed around. The Planning and Zoning Commission approved on May 18" Page 3 and the Commission recommends approval of this request. Regular Session June 6, 2000 Mayor Pro Tem Edstrom made a motion to approve the request for a wavier as read. Council Member Tweedie seconded. Motion carried, unanimously. RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, REQUESTING THE DESIGNATION OF AN EXTENSION OF STATE HIGHWAY 170 FROM INTERSTATE 35 WEST TO US 287 BY THE TEXAS TRANSPORTATION COMMISSION; URGING AN EXPEDITED EFFORT BY THE TEXAS TRANSPORTATION DEPARTMENT FOR THIS CRITICAL IMPROVEMENT; AND PROVIDING AN EFFECTIVE DATE. Bill Walker of Hillwood Development, 929 Litsey Rd., Roanoke introduced this agenda item. He explained that this roadway would allow a safer route for High School students to get to Northwest High School. This is part of the 10 year master thoroughfare for Ft. Worth. We are trying to get the State to move up the scheduling of this project. Council Member Matthai made a motion to approve the Resolution as read. Mayor Pro Tem Edstrom seconded. Motion carried, unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION ON A PRESENTATION REGARDING THE UTILITY FRANCHISE COMMITTEE 1999/2000 BUDGET. Richard Hobday, Chairman of Utility Franchise Committee introduced this agenda item. The committee anticipates the need for additional funds to get this committee to the end of the budget. We are looking at continuing the current project we are asking for $10,000 to get through the current budget year. To complete the current projects we need 56,500. To finance the Focus Group and the new Ordinance passed. We have another telephone company coming to the next meeting wanting to set up service in Trophy Club. Mayor Pro Tem Edstrom made a motion to appropriate $6,500 from contingency for the Utility Franchise Committee. Council Member Smith seconded. Motion carried, unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING VIDEO TAPING OF FUTURE COUNCIL MEETINGS. Mayor Engelbeck introduced this agenda item. A recording of the Commissioners Court will be shown on Channel 7 on Wednesday of this week. Donna Welsh added that there have been homeowners to ask if we could tape the meetings. Jim Buxton asked if there would be an expense involved. Director of DPS Miller will present an estimate for taping the meetings for discussion at next month's meeting. Barb Tweedie wants agenda to be posted first, so residents can be informed. Richard Hobday added that less than half of the residences have Charter Cable. Chris Clark commented that it could be available on Web page. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING APPOINTMENT OF ECONOMIC DEVELOPMENT CORPORATION B MEMBERS TO SPECIFIED TERMS OF OFFICE. Jim Buxton, Finance Director introduced this agenda item. The previous guidelines for the Terms of Office for the Economic Development Corporation B would have the terms to all expire at the same time. Council Member Huizenga made a motion to appoint the Economic Development Corporation B Members to one year unexpired term to expire May 2001:David Garlitz, President, James Hicks, Vice -President Paul Zigler, Secretary and that John Carter, Treasurer, Pam Cates, and Terry Christheb two year terms to expire May 2002 . Council Member Tweedie seconded. After discussion, Council Member Matthai amended the motion to two year terms unexpired term for one year term for the terns of David Garlitz, James Hicks and Paul Zigler to expire May 2001. Seconded by Council Member Tweedie. Amendment passed unanimously, original motion passed unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, AUTHORIZING AN AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB, TEXAS, AND CONSOLIDATED TRAFFIC CONTROLS, INC., FOR THE INSTALLATION OF SOLAR POWERED FLASHING SCHOOL ZONE LIGHTS; AND PROVIDING AN EFFECTIVE DATE. Page 4 Regular Session June 6, 2000 Bill LeGrand, Assistant Public Works Director introduced this request. The Women's Club made their donation over a year ago. Regency Realty has pledged to purchase two additional lights. This leaves the town to pay for five units, we previously budgeted for eight lights. Two lights will be installed on Marshal Creek Road, two on Park View, two on Village Trail and two on Trophy Lake Drive. Lights will be up before next school season. Mayor Pro Tem Edstrom made a motion to approve the Resolution as read to award the bid. Council Member Smith seconded. Motion carried, unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, RECOGNIZING THE BENEFITS OF THE METROPORT CITIES PARTNERSHIP TO MEMBER CITIES PARTNERSHIP TO MEMBER CITIES, THEIR RESPECTIVE CHAMBERS OF COMMERCE, SCHOOL DISTRICTS, BUSINESS PARTNERS, AND TRANSPORTATION AND MOBILITY SYSTEMS IN OUR REGION; RECOMMENDING THAT THE NORTH TEXAS COMMISSION AWARD THE TRANSPORTATION EXCELLENCE AWARD IN MOBILITY TO THE METROPORT CITIES PARTNERSHIP; AND PROVIDING AN EFFECTIVE DATE. Mayor Pro Tem Edstrom made a motion to approve the Resolution as read. Council Member Matthai seconded. Motion carried, unanimously. Mayor Engelbeck noted that a copy should be sent to Greg Last, City of Southlake. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS; AUTHORIZING THE CREATION OF THE TROPHY CLUB 4A ECONOMIC DEVELOPMENT CORPORATION AS AN INSTRUMENTALITY OF THE TOWN OF TROPHY CLUB, TEXAS; PROVIDING FOR ARTICLES OF INCORPORATION; PROVIDING FOR BYLAWS, PROVIDING FOR DISSOLUTION; AND PROVIDING AN EFFECTIVE DATE. Tiffany Haertling, Town Attorney explained that this Resolution would allow the creation of the Economic Development Corporation, 4A. Council Member Matthai made a motion to approve the Resolution as read. Mayor Pro Tem Edstrom seconded. Council Member Smith expressed concern for the last part of the last sentence on page 51. He wanted "to promote or develop new or expanded business enterprises. Ms. Haertling said that the language could be removed. Council Member Smith made a motion to amend the Resolution under the first Whereas to delete, "to promote or develop new or expanded business enterprises; seconded by Council Member Tweedie amendment passed unanimously. Approve original amendment, passed, unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING ARTICLES OF INCORPORATION OF THE TOWN OF TROPHY CLUB 4A ECONOMIC DEVELOPMENT CORPORATION A TEXAS NON-PROFIT CORPORATION. Tiffany Haertling, Town Attorney explained that these Articles of Incorporation will govern the EDC 4A created in the last Resolution. Council Member Matthai made a motion to approve as amended as described, with deletion of "new and expanded business enterprises to provide and encourage employment in the furtherance of the public welfare and the promotion and development of'. Council Member Smith seconded. Motion carried, unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING BYLAWS OF TROPHY CLUB 4A ECONOMIC DEVELOPMENT CORPORATION. Council Member Matthai made a motion to approve the bylaws of the Trophy Club 4A Economic Development Corporation as read seconded by Council Member Huizenga. Motion passed unanimously. TOWN COUNCIL TO CONSIDER AND APPROVE MINUTES OF MAY 15, 2000 REGULAR TOWN COUNCIL. Diane Cockrell, Town Secretary announced that a correction is needed to the Minutes as presented in the Council packet regarding agenda item "Appointment of Mayor Pro Tem". See page 4, Scott Smith voted against the item appointing the Mayor Pro Tem the correction reads: Council Member Tweedie made a motion to appoint Council Member Edstrom as Mayor Pro Tem. Council Member Matthai seconded, motion passed with Council Member Edstrom abstaining, Council Members Tweedie, Matthai and Huzenga voting for the appointment and Council Member Page 5 Regular Session June 6, 2000 Smith voting against. Motion carried 3-1-1. Also, the Master District Council Liaison should read: Scott Smith only. Council Member Tweedie moved, Mayor Pro Tem Edstrom seconded, Council Member Huizenga abstained. 4-1-1, motion carried. Council Member Huizenga made a motion to approve the minutes with the noted changes. Mayor Pro Edstrom seconded. Motion carried, unanimously. ADJOURNMENT At 9:25 p.m. Mayor Pro Tem Edstrom moved to adjourn. Council Member Matthai seconded; motion passed unanimously. t� Mayor, Town of Trophy`Club, Texas ATTEST: Town Secretary, Tobvn of Trophy Club, Texas