Minutes TC 11/07/2000MINUTES OF TOWN COUNCIL
WORKSHOP/PUBLIC HEARING/REGULAR TOWN
COUNCIL MEETING
FOR THE
TOWN OF TROPHY CLUB
NOVEMBER 7, 2000
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas met in a Workshop. Public Hearing and a Regular
Session on Tuesday, November 7, 2000. The meeting was held within the boundaries of the Town and was open
to the public.
WORKSHOP SESSION
TOWN COUNCIL MEMBERS PRESENT:
Marshall Engelbeck
Mayor
Susan Edstrom
Mayor Pro Tem
Barry Huizenga
Council Member
Bill Matthai
Council Member
Scott Smith
Council Member
Barb Tweedie
Council Member
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Town Manager
Diane Cockrell
Town Secretary
Jim Buxton
Finance Director
CALL TO ORDER AND ANNOUNCE A QUORUM:
Mayor Engelbeck called the Workshop session to order
at 7:00 p.m. noting a quorum was present.
TOWN COUNCIL TO DISCUSS AND TAKE
APPROPRIATE ACTION REGARDING REVISIONS
OF THE COMMITTEE HANDBOOK.
Town Council and Staff discussed the Committee Handbook and have scheduled a workshop for December 5,
2000.
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No additional agenda items were discussed.
ADJOURN WORKSHOP SESSION:
Mayor Engelbeck adjourned the Workshop at 7:32 p.m
Page 2 WORKSHOP/PUBLIC HEARING/REGULAR SESSION
REGULAR SESSION
TOWN COUNCIL MEMBERS PRESENT:
Marshall Engelbeck
Susan Edstrom
Barry Huizenga
Bill Matthai
Scott Smith
Barb Tweedie
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Cathy Morgas
Jim Buxton
David Miller
Bill LeGrand
Paul Rosenberger
Patricia Adams
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
November 7, 2000
Town Manager
Town Secretary
MUD Manager
Finance Director
Director of DPS
Acting Director of Public Works
Assistant to Town Manager/MUD Manager
Town Attorney
CALL TO ORDER AND ANNOUNCE A QUORUM:
Mayor Engelbeck called the regular meeting to order at 7:33 p.m.
INVOCATION: Council Member Tweedie gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG: Mr. Paul Rosenberger led the
pledges.
PUBLIC HEARING
TOWN COUNCIL TO CONSIDER AND TAKE APPROPRIATE ACTION ON A REQUEST FOR THE
CONSIDERATION OF AN APPLICATION FOR A CONDITIONAL USE PERMIT FOR A NON-
GOVERNMENTAL INDEPENDENTLY SUPPORTED COMMERCIAL ANTENNA FACILITY,
LOCATED TO THE WEST OF THE TROPHY CLUB/ WESTLAKE DEPARTMENT OF PUBLIC
SAFETY BUILDING, 100 MUNICIPAL DRIVE, (APPLICANT: BILL O'LOUGHLIN, SPRINT PCS):
(APPLICANT HAS REQUESTED POSTPONEMENT TO NOVEMBER 2l, 2000)
Council Member Smith made a motion to open the Public Hearing at 734 p.m. Mayor Pro Tem Edstrom
seconded, motion carried unanimously.
Council Member Matthai made a motion to postpone the Public Hearing to November 21, 2000. Council
Member Smith seconded, motion carried unanimously.
TOWN COUNCIL TO CLOSE PUBLIC HEARING:
Council Member Matthai made a motion to close the Public Hearing at 7:37 p.m. Council Member Huizenga
seconded, motion carried unanimously.
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION:
Page 3 WORKSHOP/PUBLIC HEARING/REGULAR SESSION November 7, 2000
REGULAR SESSION
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE
COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE
COUNCIL IS NOT PERMITTED TO TAKE ACTION ON ANY PRESENTATION MADE TO THE
COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL
WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL
ADDRESSING THOSE ITEMS:
There were no citizen presentations.
REPORTS FROM COMMITTEES (FIVE-MINUTE TIME LIMIT):
A. ECONOMIC DEVELOPMENT CORPORATION — DAVID GARLITZ, PRESIDENT
B. PUBLIC RELATIONS COMMITTEE — JODI ASHBY, CHAIRMAN
C. PUBLIC WORKS COMMITTEE — NESTOR KARLIS, CHAIRMAN
D. PARKS & RECREATION—BILLY HUGHES, CHAIRMAN
E. UTILITY FRANCHISE COMMITTEE — RICHARD HOBDAY, CHAIRMAN
ECONOMIC DEVELOPMENT CORPORATION—DAVID GARLITZ, PRESIDENT
Mr. Garlitz reported that the committee is looking for ways to help the CIA for funding of the pool. The
committee is also looking for applications to fund projects.
PUBLIC RELATIONS COMMITTEE —JODI ASHBY, CHAIRMAN
Ms. Ashby reported that the July 4°i sub -committee is hard at work and continually looking for volunteers.
Team Trophy Club Day raised $800 toward the July 4°i 2001 celebration, and raised our Trees 2000 count to
1937, not including the Tom Thumb trees. Upcoming events include having a sub -committee work with Trophy
Club Women's Club on Christmas activities, including the Clock Tower/Christmas Tree Lighting weekend
starting on December 9°i at 5:00 p.m. and a Christmas Lighting contest.
PUBLIC WORKS COMMITTEE—NESTOR KARLIS, CHAIRMAN
Mr. LeGrand reported that the committee would be receiving the estimated costs for the street repairs.
PARKS & RECREATION—BILLY HUGHES, CHAIRMAN
Ms. Welsh reported that she would be attending a meeting with Texas Parks and Wildlife in Austin next week.
UTILITY FRANCHISE COMMITTEE — RICHARD HOBDAY, CHAIRMAN
Mr. Radder reported that the committee hopes to present the Cable survey in December. Council Member
Matthai added that the original report is over 80 pages. Mr. Rosenberger added that the committee is also
working on three ordinances, Rights -of -Way Ordinance, Customer Service Ordinance and a Cable Franchise
Ordinance.
TOWN COUNCIL TO CONSIDER AND TAKE APPROPRIATE ACTION ON A REQUEST FOR THE
CONSIDERATION OF AN APPLICATION FOR A CONDITIONAL USE PERMIT FOR A NON-
GOVERNMENTAL INDEPENDENTLY SUPPORTED COMMERCIAL ANTENNA FACILITY,
LOCATED TO THE WEST OF THE TROPHY CLUB/ WESTLAKE DEPARTMENT OF PUBLIC
SAFETY BUILDING, 100 MUNICIPAL DRIVE, (APPLICANT: BILL O'LOUGHLIN, SPRINT PCS):
(APPLICANT HAS REQUESTED POSTPONEMENT TO NOVEMBER 21, 2000)
Mayor Pro Tem Edstrom made a motion to postpone this agenda item to November 21, 2000. Council Member
Huizenga seconded, motion passed 4-0-1, with Council Member Tweedie abstaining.
Page 4 WORKSHOP/PUBLIC HEARING/REGULAR SESSION November 7, 2000
TOWN COUNCIL TO CONSIDER AND ADOPT AN ORDINANCE WHEREBY THE TOWN OF
TROPHY CLUB, TEXAS, FOR THE PURPOSE OF MANAGING ITS PUBLIC RIGHTS-OF-WAY IN
A MANNER THAT ENSURES THE HEALTH SAFETY AND WELFARE OF THE PUBLIC;
ESTABLISHES RULES FOR CONSTRUCTING, ERECTING, BUILDING, EQUIPPING, OWNING,
MAINTAINING AND OPERATING IN, ALONG, UNDER, OVER AND ACROSS THE STREETS,
AVENUES, ALLEYS, BRIDGES, VIADUCTS AND PUBLIC GROUNDS OF THE TOWN, SUCH
WIRES, CABLES, CONDUITS, PIPES AND OTHER APPLIANCES, STRUCTURES AND FIXTURES
NECESSARY OR CONVENIENT FOR RENDITION OF UTILITY SERVICES IN SAID TOWN;
PROVIDING DEFINITIONS; PROVIDING FOR CONSTRUCTION AND RIGHTS-OF-WAY;
PROVIDING FOR ATTACHMENTS TO SPACE IN DUCTS; PROVIDING FOR TEMPORARY
REMOVAL OF AERIAL WIRES; PROVIDING FOR INSURANCE; PROVIDING FOR PENALTIES;
PROVIDING FOR GOVERNING LAWS; PROVIDING FOR INDEMNITY; PROVIDING FOR
SURETY BONDS; PROVIDING FOR VENUE; PROVIDING FOR NOTICE; PROVIDING A
CUMULATIVE CLAUSE; PROVIDING FOR SEVERABILITY; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; PROVIDING FOR PUBLICATION; AND
PROVIDING AN EFFECTIVE DATE:
Council Member Matthai made a motion to open this agenda item for discussion. Mayor Pro Tem seconded,
motion carried unanimously.
Paul Rosenberger explained that this item went to both of the MUDS last week and they had no problems with
this Ordinance. Mr. Rosenberger also announced that Gary Terry of Southwestern Bell, saw this item and has
asked for a postponement until December 5, 2000 to have more time to investigate this Ordinance. Mr.
Rosenberger has a meeting with Mr. Terry Monday, November 13°i at 9:00 a.m.
Council Member Matthai added that Texas Coalition of Cities for Utility Issues suggests that the Ordinance
requires that 911 be called when a gas line or any other kind of line is cut.
Mr. Rosenberger has requested that the utility companies forward any concerns to him.
Council Member Smith made a motion to postpone the Public Rights of Way Ordinance to December 5, 2000.
Council Member Tweedie seconded, motion carried unanimously.
TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS, ADOPTING A BOARD, COMMISSION AND
COMMITTEE HANDBOOK ESTABLISHING APPOINTMENT PROCEDURES IDENTIFYING
BOARDS, COMMISSIONS, AND COMMITTEES; DEFINING NEPOTISM; ESTABLISHING
GUIDELINES FOR MEMBERS; DEFINING RESPONSIBILITIES OF CHAIRPERSONS, COUNCIL
LIAISONS, AND STAFF LIAISONS; PROVIDING GUIDELINES FOR EFFECTIVE MEETINGS;
OUTLINING TEXAS OPEN MEETINGS ACT REQUIREMENTS; AND PROVIDING AN
EFFECTIVE DATE:
Mayor Pro Tem Edstrom made a motion to postpone this Resolution to December 5, 2000. Council Member
Matthai seconded, motion carried unanimously.
TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING ONE (1) SEAT ON THE WAYS AND
MEANS COMMITTEE FOR A TWO-YEAR TERM; AND PROVIDING AN EFFECTIVE DATE:
A. J.D. HARVEY
Mayor Pro Tem Edstrom made a motion to approve this Resolution appointing one seat to the Ways and Means
Committee. Council Member Smith seconded.
Mayor Pro Tem Edstrom made a motion to approve the Resolution appointment with an amendment changing
the term from a one-year term to a two-year term. Council Member Matthai seconded, both motions passed
unanimously.
Page 5 WORKSHOP/PUBLIC HEARING/REGULAR SESSION November 7, 2000
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
EXPENDITURE OF APPROXIMATELY S500.00 FROM MUNICIPAL COURT TECHNOLOGY
FUND FOR PURCHASE OF A RECEIPT PRINTER:
Mayor Pro Tem Edstrom made a motion to approve the expenditure from the Municipal Technology Fund.
Council Member Tweedie seconded, motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING REQUEST
THE $404.00 FOR BRONZE PLAQUES TO BE MOUNTED ON MARQUEES (ONE ON TROPHY
CLUB DRIVE, ONE ON TROPHY LAKE DRIVE) ORDERED IN SEPTEMBER TO BE CHARGED
TO THE CONTINGENCY LINE ITEM:
Council Member Matthai made a motion to approve the request to charge the bronze plaques to the contingency
line item. Council Member Smith seconded, motion carried unanimously.
CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE
MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY:
A. MINUTES DATED OCTOBER 17, 2000
B. MINUTES DATED OCTOBER 26, 2000
Mayor Pro Tem Edstrom made a motion to approve both sets of minutes. Council Member Huizenga seconded,
motion passed unanimously.
REPORTS AND COMMENTS
A. STAFF
Chief Miller reported that the DPS is negotiating a contract with Mr. Holly for the temporary emergency access
road, hoping to have a contract for County at the end of the week. The DPS will also try to notify the residents
of the closings.
Mr. Rosenberger announced that the Utility Franchise Committee is working on three ordinances, and the cable
survey report. The Parks and Recreation committee will be meeting on the 25°i with a full agenda.
Mr. Buxton reported that the Finance Department is planning for the audit and that a consultant is coming on
November 8, 2000 to begin the final conversion of the new software.
Ms. Welsh announced that Beck Properties has closed on the 27 acres at the front entrance and we will probably
see some restaurants coming in shortly. Planning and Zoning will be reviewing requests. Ms. Welsh also
reported that next week Chief Miller, Cathy Morgas and herself would be in Austin Wednesday through Friday
attending a TML meeting.
B. COUNCIL MEMBERS
Council Member Matthai reported on the Beck Intermediate traffic problem, Bill LeGrand added that Teague,
Nall & Perkins has made suggestions to help with the traffic flow, but this is school property.
Council Member Huizenga announced that the I" Baptist Church is a great polling place.
Mayor Pro Tem Edstrom appreciated everyone's help for Saturday's walk-a-thon. She also announced that they
had raised over $1700 for the Purple Lady Bud Foundation.
Council Member Smith has hoped that everyone voted
Page 6 WORKSHOP/PUBLIC HEARING/REGULAR SESSION November 7, 2000
Mayor Engelbeck suggested a Pep Rally for Medlin Middle School's band.
ADJOURN:
Council Member Tweedie made a motion to adjourn at 8:20 p.m. Mayor Pro Tem Edstrom seconded, motion
passed unanimously.
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ATTEST:
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Town Secretary, To n of Trophy Club, Texas