Minutes TC 09/19/2000MINUTES OF TOWN COUNCIL
WORKSHOP/PUBLIC HEARING/
REGULAR TOWN COUNCIL MEETING
FOR THE
TOWN OF TROPHY CLUB
SEPTEMBER 19, 2000
STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas met in a Workshop/Public Hearing/Regular Session on
Tuesday, September 19, 2000. The meeting was held within the boundaries of the Town and was open to the
public.
WORKSHOP SESSION
TOWN COUNCIL MEMBERS PRESENT
Marshall Engelbeck
Mayor
Susan Edstrom
Mayor Pro Tem
Barry Huizenga
Council Member
Bill Matthai
Council Member
Scott Smith
Council Member
Barb Tweedie
Council Member
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Town Manager
Diane Cockrell
Town Secretary
Cathy Morgas
MUD Manager
Jim Buxton
Finance Director
Bill Chavez
Director of Public Works
Paul Rosenberger
Assistant to Town Manager/MUD Manager
CALL TO ORDER AND ANNOUNCE A QUORUM:
Mayor Engelbeck called the Workshop session to order at 6:02 p.m. noting a quorum was present.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING REVISIONS
OF THE COMMITTEE HANDBOOK:
Town Council and Staff discussed the Committee Handbook and will continue the discussion in a Workshop on
Tuesday, October 17, 2000.
DISCUSSION OF REGULAR AGENDA ITEMS:
No additional agenda items were discussed.
ADJOURN WORKSHOP SESSION:
Mayor Engelbeck adjourned the Workshop at 7:26 p.m.
Page 2 WORKSHOP/PUBLIC HEARING/REGULAR MEETING September 19, 2000
REGULAR SESSION
TOWN COUNCIL MEMBERS PRESENT:
Marshall Engelbeck
Mayor
Susan Edstrom
Mayor Pro Tem
Barry Huizenga
Council Member
Bill Matthai
Council Member
Scott Smith
Council Member
Barb Tweedie
Council Member
PLANNING AND ZONING MEMBERS PRESENT:
Gene Hill Commission Member
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Cathy Morgas
Jim Buxton
Bill Chavez
Bill LeGrand
David Miller
Paul Rosenberger
Kerin Fleck
Tiffany Haertling
Patricia Adams
Town Manager
Town Secretary
MUD Manager
Finance Director
Director of Public Works
Assistant Director of Public Works
Director of DPS
Assistant to Town Manager/MUD Manager
P&Z Coordinator
Town Attorney
Town Attorney
CALL TO ORDER AND ANNOUNCE A QUORUM:
Mayor Engelbeck called the regular meeting to order at 7:33 p.m.
INVOCATION: Council Member Tweedie gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG: Paul Rosenberger led the
pledges.
TOWN COUNCIL TO CONSIDER AND TAKE APPROPRIATE ACTION ON A REQUEST FOR THE
CONSIDERATION OF AN APPLICATION FOR A CONDITIONAL USE PERMIT FOR A NON-
GOVERNMENTAL INDEPENDENTLY SUPPORTED COMMERCIAL ANTENNA FACILITY,
LOCATED TO THE WEST OF THE TROPHY CLUB/ WESTLAKE DEPARTMENT OF PUBLIC
SAFETY BUILDING, 100 MUNICIPAL DRIVE, (APPLICANT: BILL O'LOUGHLIN, SPRINT PCS):
Roy Acosta of 4 Michelle Court, Laurie Acosta of 4 Michelle Court, Heidi Reed of 10 Jennifer Court, Raymond
Ward of 2 Michelle Court, Brian Reed of 10 Jennifer Court, Don Farnsworth of 105 Summit Cove, Rexanne
Foster of 9 Jennifer Court, Jerry Peterson of 5 Michelle Court, Trinidad Aguirre of 6 Michelle Court, and Mike
Foster of 9 Jennifer Court addressed the Council.
Mayor Pro Tem Edstrom made a motion to continue the Public Hearing on October 3, 2000. Council Member
Huizenga seconded, motion carried unanimously.
TOWN COUNCIL TO CLOSE PUBLIC HEARING:
TOWN COUNCIL TO CONVENE INTO REGULAR MEETING:
Council Member Smith made a motion to close the Public Hearing and convene into a Regular Meeting.
Council Member Huizenga seconded, motion carried unanimously.
Page 3 WORKSHOP/PUBLIC HEARING/REGULAR MEETING September 19, 2000
REGULAR MEETING
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE
COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE
COUNCIL IS NOT PERMITTED TO TAKE ACTION ON ANY PRESENTATION MADE TO THE
COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL
WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL
ADDRESSING THOSE ITEMS.
John Dosier of 3 Paint Rock Court addressed the Council.
REPORTS FROM COMMITTEES (FIVE-MINUTE TIME LIMIT)
A. EDITORIAL REVIEW BOARD —GENE HILL
B. PLANNING & ZONING COMMISSION- GENE HILL
C. INFORMATION SYSTEMS/INFORMATION TECHNOLOGY— LINN BROWN
D. WAYS AND MEANS COMMITTEE — DAVID NEAL
E. COMMISSIONER'S COURT REPORT — BILL LEWIS
EDITORIAL REVIEW BOARD — GENE HILL
Gene Hill reported that the Board is continuing their work on the October issue of "Around the Town. " They
have also started advertising for the first time with the October issue to cover expenses.
PLANNING AND ZONING — GENE HILL
Gene Hill reported that in their last meeting they developed the recommended items in the agenda tonight and
that they conducted a Special Meeting last week on the Sprint Antenna.
INFORMATION SYSTEMSANFORMATION TECHNOLOGY — LINN BROWN
Council Member Matthai announced that this committee would have a Workshop Thursday night, September 21,
2000 to improve the Website.
WAYS AND MEANS COMMITTEE — DAVID NEAL
David Neal announced that there would be a meeting Monday night, September 25, 2000 to update the Financial
Model in 30 to 40 days.
COMMISSIONER'S COURT — BILL LEWIS
Bill Lewis reported that on September 5, 2000 the Denton County Commissioner's Court accepted a petition for
2 CDDs. One is a Sports arena north of Denton and the other is a Sanger Development like Robson Ranch —
Stardust Development, 2280 acres, west of the Race Track. This would include 54 acres for schools and parks,
6000 homes, commercial, etc. The Commissioner's Court approved the certification for a local option election
for Roanoke for the sale of beer and wine. They also made an amendment to the Budget to defend the southern
border of Denton County.
Commissioner Jim Carter addressed the Council. He stated that there is a local option election in Roanoke. The
funnel in Grapevine is a 500 million dollar problem. Beachwood Development is going in near State Highway
114 West of Interstate 35 this commercial /residential will add to the traffic problems on State Highway 114.
We are focusing on Highway 114 from Highway 156 west to the county line we have gotten TXDOT to divide
the one project into two projects because of a problem between the Beachwood Developer and The Speedway.
Mayor Engelbeck interjected that the perception is that since the project is divided you will be concentrating on
the area west of 156 that is easy to do and that the hard to do portion that requires getting Beachwood and The
Speedway to coordinate is being neglected. We are concerned because of the number of students that we have
driving or riding school buses on that roadway. Commissioner Carter responded that weekly lie is on the
Highway Departments back trying to get something done. Council and residents should call your Congressman;
Senator Dick Armey has helped in that area tremendously. Call Jane Nelson and Mary Denny, they have control
of the Highways. Our control on Highways are minimal that is the state's responsibility. Mayor Engelbeck asked
Commissioner Carter if the Commissioners still have control of the one million dollars in bond money for our
citizens and I hope that there will be some of the one million dollars left after your work on Highway 114 west
of 156. Commissioner Carter responded that most of the million would be spent on the project west of 156.
Page 4 WORKSHOP/PUBLIC HEARING/REGULAR MEETING September 19, 2000
TOWN COUNCIL TO DISCUSS STRATEGIC PLAN UPDATE (VISION 2008)
Mayor Engelbeck explained that 25 members of the Town developed Vision 2008. Mayor Pro Tem Edstrom
explained page 88 of the packet, above the line is what is to be done and below the line is the action that has
been taken. Committees may meet in the next couple of weeks, once complete we will have a public meeting.
EDC needs to take ownership and do demographics, etc. A workshop with Committee Chairs is scheduled for
October 3, 2000 at 6:00 p.m. Workshop will give direction to the committees and decide who will be in charge
and who will format. Mayor Pro Tem Edstrom will Chair.
TOWN COUNCIL TO CONSIDER AND TAKE APPROPRIATE ACTION ON A REQUEST FOR THE
CONSIDERATION OF AN APPLICATION FOR A CONDITIONAL USE PERMIT FOR A NON-
GOVERNMENTAL INDEPENDENTLY SUPPORTED COMMERCIAL ANTENNA FACILITY,
LOCATED TO THE WEST OF THE TROPHY CLUB/ WESTLAKE DEPARTMENT OF PUBLIC
SAFETY BUILDING, 100 MUNICIPAL DRIVE, (APPLICANT: BILL O'LOUGHLIN, SPRINT PCS):
Council Member Tweedie made a motion to continue on October 3`d. Council Member Matthai seconded.
motion carried unanimously.
TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE A
CONTRACT BETWEEN THE TOWN OF TROPHY CLUB, TEXAS AND AUGUSTA
CONSTRUCTION INC. FOR CERTAIN RENOVATION OF THE HARMONY PARK CONCESSION/
RESTROOM BUILDING IN THE AMOUNT OF THIRTY TWO THOUSAND NINE HUNDRED
DOLLARS$3( 2,900); AND PROVIDING AN EFFECTIVE DATE:
Paul Rosenberger explained that renovations to the playground equipment caused the Town to be cited for
needed changes. The Town tried several options and the Texas Disability Act denied some of the options. There
was only one bidder because it is a very small project. Ron Hobbs, architect, who has worked with this
contractor on two other projects, stated that the price is reasonable. Town Attorney had advised the Town that
they have met the requirement of Local Government Code 252 (Competitive Bidding) Clause.
The renovations are to include:
New light fixtures Remove existing sinks and replace Water fountains
New doorjam locks Remove existing doors replace with wider doors Interior paint work
Remove fixtures Lower service counter/sidewalk Proper markings
New roller door New grab bars/relocation Door openings
Remove partitions Plumbing
Project updates have been given to Gary Oliveras, with Texas Accessibility Act, on a regular basis.
Mayor Pro Tem Edstrom made a motion to authorize the contract with August Construction for Harmony Park
Renovations. Council Member Smith seconded, motion carried unanimously.
TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF
THE TOWN OF TROPHY CLUB, TEXAS APPOINTING CITIZENS TO TWO (2) SEATS ON THE
ZONING BOARD OF ADJUSTMENT FOR A TWO-YEAR TERM; AND PROVIDING AN
EFFECTIVE DATE:
A. SHERRY GEARNER
B. MARGARET RODGERS
Mayor Pro Tem Edstrom made a motion to appoint Sherry Geamer and Margaret Rodgers to the Zoning Board
of Adjustment. Council Member Huizenga seconded, motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A REQUEST
FOR A WAIVER TO FENCE ORDINANCE NO. 1999-01, AT 301 VILLAGE TRAIL, LOT 30, BLOCK
B @ LAKESIDE, (APPLICANT: GABRIEL ZORRILA, HOMEOWNER):
Planning and Zoning Commission Chairman Gene Hill explained that Planning and Zoning had reviewed this
request on September 1, 2000 and moved to recommend the waiver.
Page 5 WORKSHOP/PUBLIC HEARING/REGULAR MEETING September 19, 2000
Council Member Matthai made a motion to approve the waiver to Fence Ordinance 1999-01. Mayor Pro Tem
Edstrom seconded, motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A REQUEST
FOR AN ACCESSORY STRUCTURE EXCEEDING 120 SQUARE FEET, AT 501 GLEN HURST
COURT, (APPLICANT: MICHAEL MICHAELIS, HOMEOWNER):
Michael Michaelis of 501 Glen Hurst Court addressed the Council.
Gene Hill explained that it was not necessary for a structure exceeding 120 square feet to request a waiver. This
structure requires a recommendation from Planning and Zoning for approval to be constructed six feet from side
and back lot lines.
Council Member Huizenga made a motion to grant this approval. Council Member Tweedie seconded the
motion, motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION ON THE PROPOSED EDC
BUDGET FOR 2000/2001:
Council Member Tweedie made a motion to approve the EDC Budget for 2000/2001. Council Member Smith
seconded, motion failed unanimously.
Council Member Huizenga would like to see an action plan - this is to develop economic opportunity. The need
for generators and warning systems came up in the emergency management meeting held on Monday,
September 18, 2000.
Council Member Edstrom made a motion to deny the EDC Budget and ask EDC to come back with more details
and information on what was spent last year and what was carried over and to come back and present a new
Budget to the Council. Council Member Tweedie seconded, motion carried unanimously.
TOWN COUNCIL DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A REQUEST TO
EXPENSE THE NEW DIGITAL CAMERA NECESSARY TO PROVIDE QUALITY PHOTOS FOR
THE NEWSLETTER OUT OF THE CONTINGENCY LINE ITEM. TOTAL AMOUNT IS $1,194.82:
Beth Ann Gregory explained that the Editorial Review Board asked her to request funds for a digital camera to
help meet newspaper deadlines and that it could be used for the Website. The pictures will also be retained in
chronological order.
Council Member Huizenga made a motion to pay for the new digital camera from the contingency fund. Mayor
Pro Tem Edstrom seconded, motion carried unanimously.
CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE
MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION
IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE
CONSIDERED SEPARATELY:
A. MINUTES OF SEPTEMBER 5, 2000
B. MINUTES OF SEPTEMBER 12, 2000
Mayor Pro Tem Edstrom made a motion to approve the minutes dated September 5, 2000 and September 12,
2000. Council Member Huizenga seconded, motion carried unanimously.
Page 6 WORKSHOP/PUBLIC HEARING/REGULAR MEETING September 19, 2000
STAFF COMMENTS:
Diane Cockrell announced to the Council members:
• The folders are for use at the Council Meetings and please leave them in the boardroom.
• The Medlin PTA/SADD had invited the Council to their Drug Awareness Day.
• The October 21, 2000 Planning and Zoning Training has been postponed.
• There will be a Special Town Council meeting on Monday, September 25, 2000 at 7:00 p.m. The
meeting's agenda includes the Park Grant and Ordinance, Redefining the Parks and Recreation
Committee and also the reappointing of members to the Parks and Recreation Committee.
• Reminded the Council of Meetings on September 21, 2000 and September 22, 2000.
David Miller reported that he would be having a meeting with Ron Andres, of NISD, tomorrow, September 20,
2000, in regard to the traffic problems at Lakeview Elementary. There will be a meeting with TxDot here
tomorrow.
Town Attorney, Tiffany Haertling, introduced Patricia Adams, a new associate of Hays, Coffey & Berry.
Bill Chavez reported on the re-evaluation of the construction on State Highway 114 to include an additional
turnaround East of Precinct Line. Mr. Chavez also gave an update on Tom Thumb.
Bill LeGrand reported that the Tom Thumb lights would have shields.
ADJOURNMENT:
Council Member Matthai made a motion to adjourn at 10:01 p.m. Council Member Tweedie seconded, motion
carried unanimously.
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Mayor;Town of Troph Club, Texas
ATTEST:
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Town Secretat , own of Trophy Club, Texas