Minutes TC 09/05/2000MINUTES OF TOWN COUNCIL
WORKSHOP/REGULAR TOWN COUNCIL MEETING
FOR THE
TOWN OF TROPHY CLUB
SEPTEMBER 5, 2000
STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas met in a Workshop and a Regular Session on Tuesday,
September 5, 2000. The meeting was held within the boundaries of the Town and was open to the public.
WORKSHOP SESSION
TOWN COUNCIL MEMBERS PRESENT:
Marshall Engelbeck
Susan Edstrom
Barry Huizenga
Bill Matthai
Scott Smith
Barb Tweedie
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Jim Buxton
Paul Rosenberger
Shannon DePrater
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Finance Director
Assistant to Town Manager/MUD Manager
Administrative Assistant
CALL TO ORDER AND ANNOUNCE A QUORUM:
Mayor Engelbeck called the Workshop session to order at 7:00 p.m. noting a quorum was present.
Town Council to discuss the Parks and Recreation grant and to decide whether to resubmit the grant or start over
with a new grant submission.
Donna Welsh gave a summary of the meeting she and Paul Rosenberger attended with George Logan from Texas
Parks and Wildlife, in Austin. Donna Welsh summarized the review of the Individual Project Score Review Sheet.
Mr. Logan strongly encouraged the resubmitting for the grant. One of categories that George Logan felt that we
could improve upon are Special Populations Served — Youth -At -Risk, he felt that we could get statistics from the
school districts for a few programs that would not cost the city anything to hold at the parks. This would get us
additional points on the grant. Another category was Acquisition, Preservation, and Conversation — Open Space,
would give more points if we tied part of the trail system and the baseball fields to the park. Donna also suggested
that we need to talk to the Homeowner's Association to see about adding a canoe launch to the big lake — this would
add more points. The third category was Conservation of Natural Resources, this would be adding low flush toilets,
light sensors, recycled wood chips around the foliage and picnic tables made of recycled plastic. Paul Rosenberger
stated that the Youth -At -Risk was in the grant, but it wasn't communicated effectively so this submission we can
concentrate on this area.
Council consensus is to continue with the resubmission of the grant and the first step is to meet with Bryan Klein of
the H/K Group to evaluate the review sheet and assign action items.
ADJOURN WORKSHOP SESSION:
Mayor Engelbeck adjourned the Workshop at 7:28 p.m.
Mayor Engelbeck announced that the Regular Session would begin at 7:30 p.m.
Page 2 Workshop/Regular Town Council Meeting September 5, 2000
REGULAR SESSION
TOWN COUNCIL MEMBERS PRESENT:
Marshall Engelbeck
Mayor
Susan Edstrom
Mayor Pro Tem
Barry Huizenga
Council Member
Bill Matthai
Council Member
Scott Smith
Council Member
Barb Tweedie
Council Member
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Town Manager
Jim Buxton
Finance Director
Paul Rosenberger
Assistant to Town Manager/MUD Manager
Beth Ann Gregory
Information Systems Administrator
David Miller
Director of DPS
Shannon DePrater
Administrative Assistant
CALL TO ORDER AND ANNOUNCE A QUORUM:
Mayor Engelbeck called the Regular Session to order at 7:33 p.m., noting a quorum was present.
INVOCATION: Mr. Billy Hughes gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG: Council Member Smith led the
pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE
COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL
IS NOT PERMITTED TO TAKE ACTION ON ANY PRESENTATION MADE TO THE CO UNCIL AT THIS
TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR
PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE
ITEMS.
There were no citizen presentations.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, TO
RECOGNIZE ACADEMIC AND SPORTS TEAMS WHO REPRESENT OUR TOWN AND WHO BY
THEIR PARTICIPATION BRING HIGH HONOR TO THE TOWN AND ALL OF OUR RESIDENTS;
RECOGNIZING AND CONGRATULATING THEM ON THEIR ACHIEVEMENTS; AND PROVIDING
AN EFFECTIVE DATE.
Mayor Pro Tem Edstrom announced that she wanted to take the time to recognize the students and children of our
community. Mayor Pro Tem Edstrom would like to continue this on a quarterly basis and will be sending this
proclamation to all of the PTAs, principals and the superintendents.
Council Member Matthai made a motion to adopt the Proclamation as read to recognize and congratulate academic
and sports teams on their achievements. Council Member Huizenga seconded, motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION
OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING ONE (1) SEAT
ON THE UTILITY FRANCHISE COMMITTEE FOR A ONE-YEAR TERM; AND PROVIDING AN
EFFECTIVE DATE.
Council Member Matthai made a motion to adopt the Resolution appointing Robert Radder to the Utility Franchise
Committee. Mayor Pro Tem Edstrom seconded, motion carried unanimously.
Page 3 Workshop/Regular Town Council Meeting September 5, 2000
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING RESOLUTION
OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING A CITIZEN TO
ONE (1) SEAT ON THE PUBLIC RELATIONS COMMITTEE; AND PROVIDING AN EFFECTIVE
DATE.
Mayor Pro Tem Edstrom made a motion to adopt the Resolution appointing Anne Marie Glasoe to the Public
Relations Committee. Council Member Tweedie seconded, motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION
OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, PROVIDING FOR THE
CREATION OF THE INFORMATION TECHNOLOGY COMMITTEE; AND PROVIDING AN
EFFECTIVE DATE.
Mayor Pro Tem Edstrom made a motion to adopt the Resolution providing for the creation of the Information
Technology Committee. Council Member Matthai seconded, motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING ARESOLUTION
OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING CITIZENS TO
TWO (2) SEATS ON THE INFORMATION TECHNOLOGY COMMITTEE; AND PROVIDING AN
EFFECTIVE DATE.
Council Member Tweedie made a motion to adopt the Resolution appointing Jon Seale and Gary Owen to the
Information Technology Committee. Council Member Matthai seconded, motion carried unanimously.
CONSENTAGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE CONSIDERED
TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT
ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED
SEPARATELY.
A. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
ADOPTING A DEFERRED COMPENSATION PLAN PROVIDING FOR VOLUNTARY
PARTICIPATION OF ALL ELIGIBLE FULL-TIME TOWN EMPLOYEES; AUTHORIZING THE
HUMAN RESOURCE DIRECTOR TO EXECUTE PARTICIPATION AGREEMENTS AN -D ACT AS
ADMINISTRATOR OF THE PLAN FOR THE TOWN OF TROPHY CLUB; AND PROVIDING AN
EFFECTIVE DATE.
B. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
VOTING TO APPOINT ONE MEMBER TO THE BOARD OF MANAGERS OF THE DENCO AREA
9-1-1 DISTRICT; AND PROVIDING AN EFFECTIVE DATE.
C. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
APPROVING THE FISCAL YEAR 2001 FINANCIAL PLAN OF THE DENCO AREA 9-1-1
DISTRICT, PURSUANT TO THE TEXAS HEALTH AND SAFETY CODE, CHAPTER 722, AS
AMENDED; AND PROVIDING AN EFFECTIVE DATE.
D. MINUTES DATED AUGUST 15, 2000
E. MINUTES DATED AUGUST 29, 2000
F. FINANCIALS ENDING JUNE 30, 2000
G. FINANCIALS ENDING JULY 31, 2000
Mayor Pro Tem Edstrom made a motion to approve Consent Agenda items A, C, F, and G. Council Member
Tweedie seconded, motion carried unanimously.
Consent Agenda item B was removed because Council Member Huizenga had a question regarding new
nominations of appointment. Chief Miller stated that no new nominations or appointments could be made at this
time. Chief Miller has a meeting later in the month to discuss what steps need to be taken to have the Town of
Trophy Club receive representation on the Denco Board of Managers the next time nominations come up.
Mayor Pro Tem Edstrom made a motion to adopt the Resolution to appoint Harlan Jefferson to the Board of
Managers of the Denco Area 9-1-1 District. Council Member Smith seconded, motion carried unanimously.
Page 4 Workshop/Regular Town Council Meeting September 5, 2000
Consent Agenda item D was removed to clarify Mayor Pro Tem Edstrom's comments in the minutes dated August
15. 2000. The minutes now read:
Mayor Pro Tem Edstrom asked when $60,000 came from Parks & Recreation. Reported that on the Corp
Development there was not Council consensus to take the money and move it to the street repairs. Also stated that
taking money out of the capital funds and using monies from the sales tax increase or from the voluntary
contribution fund those were meant to be incremental to what was being spent on the budget to bring out Parks and
R Prreatinn nmorams un to a standard. The increase nor the voluntary contribution were not meant to replace what
we were acing to our current ouugei, ui
continue building those park programs.
we could
Mayor Pro Tem Edstrom made a motion to approve the minutes dated August 15, 2000 with the change. Council
Member Tweedie seconded, motion carried unanimously.
Consent Agenda item E was removed to clarify the attendance for the August 29, 2000 Budget Workshop, Public
Hearing and Special Town Council Meeting.
Mayor Pro Tem Edstrom made a motion to approve the minutes dated August 29, 2000 with the removal of Mr.
Gene Hill as being present. Council Member Matthai seconded, motion carried unanimously.
REPORTS AND COMMENTS:
A. STAFF
Chief Miller had a couple of updates for the Council:
• First being that he and Commissioner Carter visited with the regards to the possibilities of constructing
temporary roadways out on State Highway 114 when the construction starts. The County has agreed to
furnish the labor to construct the roadway as long as the DPS agrees to buy the materials. Commission
Carter has also constructed his people to draft an Interlocal Agreement with the County to this affect
and they are still working out the details with regard to the possibility of the County restoring it back to
its original state so that they can recycle the asphalt.
• Second update is that the DPS evaluating the traffic situations in front of all the schools. Chief Miller
and Bill Chavez will be working on a new traffic plan for Beck Intermediate. As well as making some
changes in front of Lakeview Elementary, that the Council will see on the September 19`x' Agenda or
the first Council Agenda in October with regard to parking issues.
• Chief Miller also announced the removal of the Beck Properties signs from Trophy Lake and Village
Trial to aid in the visibility.
• The parking situation in front of the parks with cars parked on each side of the street is being
evaluated. Chief Miller hopes to have some answers and recommendations at the next Council
meeting.
• The DPS has just completed a very comprehensive bicycle safety course from kindergarten to sixth
grade, educating over 800 students with regards to bicycle safety using bicycle safety course materials
that Mayor Pro Tem Edstrom furnished to use and will be showing some pictures of that in the very
near future.
• The DPS will be sending out a letter to all the rock hauling companies, the concrete companies within
a fifty -mile radius of the town. The letter is advising them that we have begun an enforcement
program with regards to weight mass, speeds or load covers and that this will be enforced extensively.
• The DPS is also working with Denton County Weighs and License to move the routes of rock haulers
and concrete trucks as they travel State Highway 114 and State Highway 170.
Jim Buxton reported that the Auditors would be here Thursday and Friday of this week to begin planning for the end
of the year. Jim Buxton will be going to a Government Finance Officers seminar in October.
Shannon DePrater reminded the Council that the last Coffee with the Council, MUD Boards and Staff would be
Thursday, September 7°i at 7:30 a.m.
Donna Welsh reminded everyone about the Public Hearings scheduled for Tuesday, September 12, 2000. The Town
Council hearing is at 6:00 p.m., MUD 1 at 7:00 p.m. and MUD 2 at 8:00 p.m.
Page 5 Workshop/Regular Town Council Meeting September 5, 2000
B. COUNCIL MEMBERS
Council Member Smith reiterated that hopefully there would be something to report at the next Council meeting
regarding the parks safety issues. Council Member Smith also stated that he has been getting questions from
residents concerning a special assessment tax for trash collection and no it would not be a tax deduction.
Mayor Pro Tem Edstrom thanked Chief Miller for spending time with her daughter, who just received her driver's
license. She also reported that the Public Relations Committee had cleaned up the front entrance for Kaleidoscope.
The Teens for Transplants has moved there walk-a-thon back to November 4'", along with the walk-a-thon there will
be Carter's Blood Drive and Bone Marrow checks. Mayor Pro Tem Edstrom also mentioned if you haven't bought
your balloon, please do so and please participate in the Zachary Papin walk-a-thon.
Council Member Huizenga reported that there has not been a Public Works Committee meeting since the last
Council Meeting. The committee will continue to discuss trash collection concerns and the possible contract with
the Fort Worth Environmental Management Department. Council Member Huizenga also suggested a glossy color
flyer regarding Saturday recycling.
Mayor Pro Tem Edstrom suggested an ongoing article in the "Around The Toxin" newspaper telling the residents of
the recycling schedule.
Council Member Matthai commented that he has received resident comments about the parks not being adequately
utilized. He responded by telling the to wait until September 16"i, Soccer's Opening Day and to watch when the
weather got cooler, the parks would be utilized. The issue of parking at the parks was brought up again, Mayor Pro
Tem Edstrom suggested recommending to the Soccer Association to encourage the parents to utilize the school
parking lots. Council Member Matthai reported on the considerable down fall of permits in the budget, he would
like to continue with the support of development. Council Member Matthai also wanted to know if there was some
kind of plan regarding the TxDot construction signs on State Highway 114. Donna Welsh stated that Public Works
is working on this.
ADJOURN:
Mayor Pro Edstrom made a motion to adjourn at 8:16 p.m. Council Member Tweedie seconded, motion carried
unanimously.
Mayor, Town of Trophy Club, TT xas
ATTEST:
Town Secretary, To#n of Trophy Club, Texas