Minutes TC 06/18/2001MINUTES OF
WORKSHOP/PUBLIC HEARING AND
REGULAR TOWN COUNCIL MEETING
FOR THE
TOWN OF TROPHY CLUB
JUNE 18, 2001
STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas met in Workshop, Public Hearing and Regular Session on
Monday, June 18, 2001. The meeting was held within the boundaries of the Town and was open to the public.
WORKSHOP SESSION
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Mayor
Susan Edstrom
Mayor Pro Tem
Barry Huizenga
Council Member
Bill Matthai
Council Member
Roger Williams
Council Member
TOWN COUNCIL MEMBERS ABSENT:
Scott Spence
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Cathy Morgas
Jim Buxton
Bill LeGrand
Paul Rosenberger
Patricia Adams
Beth Ann Gregory
Renae Gonzales
Kelly Butler
David Neal
Matthew Bullard
Neil Twomey
Council Member
Town Manager
Town Secretary
MUD Manager
Finance Director
Director of Public Works
Assistant to Town/MUD Managers
Town Attorney
Information Systems Administrator
Senior Accountant
Human Resources Director
Ways and Means Committee Chair
Ways and Means Committee Member
Ways and Means Committee Member
CALL TO ORDER AND ANNOUNCE A QUORUM
Mayor Smith called the workshop to order at 6:33 p.m., noting a quorum was present.
BUDGET WORKSHOP WITH STAFF TO DISCUSS FISCAL YEAR 2001/2002
Donna Welsh explained that this workshop is very informal and highlighted the budget. There is an overall 4.6%
increase that includes an US/clerical assistant and maintenance worker for Parks and Recreation. Each department
gave a brief overview and entertained questions from the Council.
ADJOURN WORKSHOP
Workshop adjourned at 7:31 p.m.
Page 2 REGULAR SESSION June 18, 2001
REGULAR SESSION
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Mayor
Susan Edstrom
Mayor Pro Tem
Barry Huizenga
Council Member
Bill Matthai
Council Member
Roger Williams
Council Member
TOWN COUNCIL MEMBERS ABSENT:
Scott Spence Council Member
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Town Manager
Diane Cockrell
Town Secretary
Bill LeGrand
Director of Public Works
Patricia Adams
Town Attorney
CALL TO ORDER AND ANNOUNCE A QUORUM:
Mayor Smith called the Regular Meeting to order at 7:38 p.m., noting a quorum was present.
INVOCATION: Mr. Gary Tomlin gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG: Mr. Bill LeGrand led the pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE
COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL
IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS MADE TO THE
COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL
WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL
ADDRESSING THOSE ITEMS.
Mr. Dennis McCreary, NISD Assistant Superintendent, gave a Construction Project Progress Report.
TOWN COUNCIL TO CONVENE INTO PUBLIC HEARING
Mayor Pro Tem Edstrom made a motion to convene into Public Hearing at 8:02 p.m. Council Member Matthai
seconded, motion carried unanimously.
PUBLIC HEARING
TOWN COUNCIL TO CONDUCT A PUBLIC HEARING RELATIVE TO THE FOLLOWING:
TOWN COUNCIL TO CONSIDER AND TAKE APPROPRIATE ACTION REGARDING AN
APPLICATION FOR A CONDITIONAL USE PERMIT FOR A CO -LOCATED, WIRELESS ANTENNA
FACILITY, LOCATED GENERALLY TO THE NORTH OF STATE HIGHWAY 114, SOUTH OF 7
SAINT ANDREWS COURT, WITHIN A TXU EASEMENT. APPLICANT; SPRINT PCS (CUP -01-002)
Planning and Zoning Commissioner Clayton Reed relayed to the Council that the Planning and Zoning Commission
has deferred this agenda item to their July 12, 2001 meeting date and asked for a continuation.
Mayor Pro Tem Edstrom made a motion to continue the Public Hearing. Council Member Matthai seconded;
motion carried unanimously.
TOWN COUNCIL TO CLOSE PUBLIC HEARING
Page 3 REGULAR SESSION June 18, 2001
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION
Town Council reconvened into Regular Session at 8:10 p.m.
REGULAR SESSION
TOWN COUNCIL TO CONSIDER AND TAKE APPROPRIATE ACTION REGARDING AN
APPLICATION FOR A CONDITIONAL USE PERMIT FOR A CO -LOCATED, WIRELESS ANTENNA
FACILITY, LOCATED GENERALLY TO THE NORTH OF STATE HIGHWAY 114, SOUTH OF 7
SAINT ANDREWS COURT, WITHIN A TXU EASEMENT. APPLICANT; SPRINT PCS (CUP -01-002)
Mayor Pro Tem Edstrom made a motion to continue this agenda item to a future date. Council Member Williams
seconded; motion carried unanimously.
REPORTS FROM COMMITTEES (FIVE-MINUTE TIME LIMIT)
A. EDITORIAL REVIEW BOARD —GENE HILL
Beth Ann Gregory reported that the deadline for articles was Friday, June 15" and publication will be mailed before
July 4's and will contain maps and information for the July 4� Celebration.
I3. PLANNING & ZONING COMMISSION- GENE HILL
No report.
C. INFORMATION TECHNOLOGY COMMITTEE — JIM BEST
Council Member Matthai announced that there was no quorum at the last meeting and that attending members
discussed applicants.
D. WAYS AND MEANS COMMITTEE — DAVID NEAL
Council Member Williams shared that the Ways and Means Committee will be meeting at the end of the month.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
AWARD/REJECTION OF BIDS FOR "2001 BOND PROJECT: PAVEMENT REHABILITATION
SILICONE JOINT AND CRACK SEALING"
Bill LeGrand was proud to bring this three-year project to the Council. He had received two bids on June 7, 2001 at
2 p.m. both contractors are experienced. The low bid consisted of $54,250 made by Silver Creek, Inc. Discussion
followed regarding anything up to 25% can have change orders not to exceed amount.
Mayor Pro Tem Edstrom made a motion to award the bid to Silver Creek, Inc. Council Member Matthai seconded;
motion carried unanimously.
TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN COUNCIL OF THE
TOWN OF TROPHY CLUB, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT
BETWEEN THE TOWN OF TROPHY CLUB TEXAS AND FOR THE 2001
BOND PROJECT: PAVEMENT REHABILITATION SILICONE JOINT AND CRACK SEALING; IN
THE AMOUNT OF ; PROVIDING THAT THE EXECUTION OF SUCH
CONTRACT IS CONTINGENT UPON MEETING ALL REQUIREMENTS SET
FORTH IN THE BID SPECIFICATIONS; AND PROVIDING AN EFFECTIVE DATE.
Mayor Pro Tem Edstrom made a motion to adopt the Resolution executing a contract with Silver Creek, Inc.
Council Member Matthai seconded; motion carried unanimously.
TOWN COUNCIL TO CONSIDER AND APPROVE MINUTES OF JUNE 4, 2001 REGULAR TOWN
COUNCIL MEETING
Council Member Williams made a motion to approve the minutes of June 4, 2001 as written. Council Member
Ma thai seconded; motion carried unanimously.
Page 4 REGULAR SESSION June 18, 2001
REPORTS AND COMMENTS
A. STAFF
Donna Welsh reminded Council and Staff of the June 24 Retreat that will run from 3:00 p.m. to 8:00 p.m. Trent
Petty, Westlake City Manager, will send her decorative suggestions regarding Trophy Club Drive, to give the Town
Council the option to match the Westlake side of State Highway 114.
Bill LeGrand informed the Council that TxDot is making headway on the Trophy Club Drive Bridge.
Patricia Adams reported that her firm gave a very successful Training Seminar for City Officials and employees.
B. COUNCIL MEMBERS
Council Member Matthai asked what the last dialogue with Sabre had been regarding the closure of Kirkwood
Drive. Donna Welsh reported that property owner Cy Holly has been negotiating with Sabre.
Mayor Pro Tem Edstrom shared that contributions for the July 4" Celebration are still coming in and they are going
very well. She also mentioned that the EDC B and the Public Relations Committee are working together on "Shop
Trophy Club First." She asked everyone to purchase flags to support beautification.
Council Member Huizenga reiterated that lie will not be attending the July 2" Council meeting and asked that
emergency only agenda items be addressed and not take action on any items that effect the budget. He also wanted
clarification on why Sprint is requesting tower #5 and not tower #3. Bill LeGrand clarified that elevation was the
determining factor.
ADJOURN
Mayor Pro Tem Edstrom made a motion to adjourn at 8:50 p.m.,Cou�tci Me her Matthai seconded; motion carried
unanimously. 7
Club, Texas
ATTEST:
Town Secretary, To n of Trophy Club, Texas