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Minutes TC 09/17/2001MINUTES OF PUBLIC HEARING AND REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB SEPTEMBER 17, 2001 STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas met in Public Hearing and Regular Session on Monday, September 17, 2001. The meeting was held within the boundaries of the Town and was open to the public. TOWN COUNCIL MEMBERS PRESENT: Scott Smith Susan Edstrom Barry Huizenga Bill Matthai Scott Spence Roger Williams STAFF AND GUEST(S) PRESENT: Donna Welsh Diane Cockrell Jim Buxton Bill LeGrand SPECIAL SESSION Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Town Manager Town Secretary Finance Director Director of Public Works Paul Rosenberger Asst. to Town/MUD Managers Patricia Adams Town Attorney Al Milligan Finance Director Gene Hill Chairman, Planning and Zoning Commission CALL TO ORDER AND ANNOUNCE A QUORUM: Mayor Smith called the Regular Session to order at 7:31 p.m., noting a quorum was present. INVOCATION: Mr. Jim Moss gave the invocation. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG: Council Member Williams led the pledges. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS. Ms. Liz Sudderth of 223 Ridge View, Ms. Brittany Norris of 11 Skyline Drive, Ms. Kimberly Sudderth of 223 Ridge View, Ms. Sharon Severson of 7 Pin Oak Court, Ms. Jessica Hoffman of 5 Durango and Mr. Jim Moss of 979 Trophy Club Drive addressed the Council. Page 2 REGULAR SESSION September 17, 2001 TOWN COUNCIL TO CONVENE INTO PUBLIC HEARING: PUBLIC HEARING TOWN COUNCIL TO CONDUCT A PUBLIC HEARING RELATIVE TO THE FOLLOWING: A. TOWN COUNCIL TO CONSIDER AND ADOPT AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, REPEALING ORDINANCE NO. 98-08 P&Z OF THE TOWN, GOVERNING AND REGULATING THE PLATTING AND SUBDIVISION OF LAND WITHIN AND WITHOUT THE CORPORATE LIMITS OF THE TOWN OF TROPHY CLUB, TEXAS; REPEALING ORDINANCE NO 2001-17 P&Z THE SAME AMENDING ORDINANCE NO 98-08 P&Z BY ADDING ARTICLE 7 TO ADOPT PROVISIONS FOR THE DEVELOPER'S AGREEMENT FINANCIAL ASSURANCE AND CONSTRUCTION CONTRACTS FOR PUBLIC IMPROVEMENTS; AND PROVIDING FOR THE ADOPTION OF NEW PROVISIONS GOVERNING AND REGULATING THE PLATTING AND SUBDIVISION OF LAND WITHIN AND WITHOUT THE CORPORATE LIMITS OF THE TOWN OF TROPHY CLUB; PROVIDING GENERAL PROVISIONS AND REQUIREMENTS; PROVIDING DEFINITIONS; ESTABLISHING GENERAL PLAT SUBMITTAL REQUIREMENTS; PROVIDING FOR IMPROVEMENTS; ESTABLISHING SUBDIVISION DESIGN STANDARDS; PROVIDING FOR ENFORCEMENT TO INCLUDE AN APPEAL PROCESS, TOWN AUTHORITY, APPLICABLE WAIVERS, AND PENALTY; PROVIDING FOR THE DEVELOPER'S AGREEMENT, FINANCIAL ASSURANCE, AND CONSTRUCTION CONTRACTS FOR PUBLIC IMPROVEMENTS; PROVIDING FOR THE ISSUANCE OF PERMITS AND REQUIRING APPLICABLE FEES THROUGHOUT; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING FOR SEVERABILITY; PROVIDING SAVINGS; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS (52,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. (AMD -01-004) Planning and Zoning Commissioner Gene Hill explained that the Planning and Zoning Commission has reviewed and updated Ordinance 1998-08. The Town Attorney and the Town Planner have reviewed this ordinance. B. TOWN COUNCIL TO HEAR A PRESENTATION ON CURBSIDE RECYCLING AND HOUSEHOLD HAZARDOUS WASTE RECYCLING. Nestor Karlis, Chairman of the Public Works Committee, presented this issue. Mr. Karlis informed the Council and residents that the recycling would be collected in covered curbside bins. Highlights of the presentation were: Town of Trophy Club Curbside Recycling and Household Hazardous Materials Collection Programs (Proposed) Curbside Recycling and Household Hazardous Collection Programs — Objectives • Implement a curbside recycling collection program for single residential properties • Encourage commercial and apartment properties to participate • Implement a household hazardous material collection program. • Continue current large item collection program • Continue current trash collection schedule — Mondays & Thursdays • Consider one (1) weekly trash collection — Monday • Implement curbside recycling schedule — Thursdays Provide for a cleaner environment Page 3 REGULAR SESSION September 17, 2001 Strateev • Provide for an efficient and cost effective residential curbside trash and recyclable materials collection services • Utilize durable plastic bags to collect trash • Utilize bins equipped with covers to collect recyclable materials • Plan and schedule a recyclable materials collection program • Plan and schedule a household hazardous materials collection program • Model community and town recognition Advantages • Marginal cost increases for recyclable materials and hazardous household collection programs • Increases homeowner participation for recyclable materials collection • Comingle all recyclable materials — no separation required • Landfill cost containment — less long term cost for homeowner • Weekly collection of recyclable materials • Twice weekly collection of household trash • Semi-annual collection of household hazardous materials • Eliminates hazardous materials from households Recvclable Materials — (Samples) • Newspapers • Used aluminum beverage cans — rinsed • Glass containers — rinsed • Plastic bottles — rinsed • Tin / bi-metal food or drink metal containers — rinsed • Magazines • Telephone books • Corrugated materials with imprinted recycling logo. Non -Recyclable Materials • Steel products Drinking glasses • Plate or window glass • Heat resistant glass, e.g., pyrex • Lead plate or window glass • Ceramics, e.g., cups, dishes and ovenware • Antifreeze containers • Oil containers • Aerosol containers • Household hazardous products Mr. Bill Armstrong of 18 Avenue Twenty, Ms. L.C. Crowley of 410 Lakewood Drive and Mr. Jim Wilson of 410 Lakewood Drive addressed the Council. TOWN COUNCIL TO CLOSE PUBLIC HEARING: The Public Hearing was closed at 8:43 p.m. TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION: The Council reconvened into Regular Session at 8:43 p.m. Page 4 REGULAR SESSION September 17, 2001 Mayor Smith introduced the new Finance Director, Al Milligan. REGULAR SESSION TOWN COUNCIL TO CONSIDER AND ADOPT AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, REPEALING ORDINANCE NO 98-08 P&Z OF THE TOWN GOVERNING AND REGULATING THE PLATTING AND SUBDIVISION OF LAND WITHIN AND WITHOUT THE CORPORATE LIMITS OF THE TOWN OF TROPHY CLUB TEXAS; REPEALING ORDINANCE NO. 2001-17 P&Z THE SAME AMENDING ORDINANCE NO. 98-08 P&Z BY ADDING ARTICLE 7 TO ADOPT PROVISIONS FOR THE DEVELOPER'S AGREEMENT FINANCIAL ASSURANCE AND CONSTRUCTION CONTRACTS FOR PUBLIC IMPROVEMENTS; AND PROVIDING FOR THE ADOPTION OF NEW PROVISIONS GOVERNING AND REGULATING THE PLATTING AND SUBDIVISION OF LAND WITHIN AND WITHOUT THE CORPORATE LIMITS OF THE TOWN OF TROPHY CLUB; PROVIDING GENERAL PROVISIONS AND REQUIREMENTS; PROVIDING DEFINITIONS; ESTABLISHING GENERAL PLAT SUBMITTAL REQUIREMENTS; PROVIDING FOR IMPROVEMENTS; ESTABLISHING SUBDIVISION DESIGN STANDARDS; PROVIDING FOR ENFORCEMENT TO INCLUDE AN APPEAL PROCESS, TOWN AUTHORITY, APPLICABLE WAIVERS, AND PENALTY; PROVIDING FOR THE DEVELOPER'S AGREEMENT, FINANCIAL ASSURANCE, AND CONSTRUCTION CONTRACTS FOR PUBLIC IMPROVEMENTS; PROVIDING FOR THE ISSUANCE OF PERMITS AND REQUIRING APPLICABLE FEES THROUGHOUT; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING FOR SEVERABILITY; PROVIDING SAVINGS; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS (52,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. (AMD -01-004) Mayor Pro Tem Edstrom made a motion to approve the Ordinance as written. Council Member Matthai seconded, motion carried unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING CURBSIDE RECYCLING AND HOUSEHOLD HAZARDOUS WASTE RECYCLING. Council Member Spence stated that curbside recycling might make it easier for residents to participate. Council Member Spence asked Mr. Karlis to make a proposal to alleviate the costs. Council Member Huizenga shared that we have looked at the pros and cons and thinks a lot of thought has gone into this program. The only concern that Council Member Huizenga has heard was the visual blight. Mayor Pro Tem Edstrom expressed her concern about the visual problem of the unsightly bins. In her mind, we communicated the use of plastic bags to the people that responded to the petition at Tom Thumb. Council Member Matthai supports the program. Council Member Williams shared that he has had people talk to him supporting the bins and the bags. Council Member Williams brought up the fact that trash is being put out earlier than 6:00 p.m. the day before garbage day. How much money does the school make from the newspaper collection bins? Council Member Williams is concerned the school would lose money. Council Member Williams would like to make sure that the citizens know what they are getting. Mayor Smith summed the discussion up — consider recycling and consider bins. Council Member Huizenga asked if the Planning and Zoning Commission could address this in the future? Page 5 REGULAR SESSION September 17, 2001 Commissioner Gene Hill explained that in the existing code garbage cans are against code. Mr. Hill does not see a need for Planning and Zoning to address this issue. Mayor Pro Tem Edstrom explained that she supports that we pass with bags and not bins. Council Member Huizenga made a motion to implement curbside recycling on Thursdays, including bins for an additional cost of $1.97. Council Member Matthai seconded, motion carried 3-1-1 with Council Members Matthai, Huizenga and Spence voting for, Council Member Williams voting against and Mayor Pro Tem Edstrom abstaining. Mayor Smith moved the following agenda items forward for discussion: TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A REQUEST FOR A TEMPORARY USE PERMIT FOR A SPORTS EVENT; THE FIRST ANNUAL TROPHY CLUB TEXAN TROT TO BE HELD NOVEMBER 3, 2001. (APPLICANT: STEPHANIE WEST, NORTHWEST HIGH SCHOOL CHEERLEADING /MASCOT BOOSTER CLUB) Ms. Stephanie West explained that this event and its purpose is to help finance the cheerleaders' expenses. Commissioner Hill explained that the Planning and Zoning Commission recommends approval. Council Member Matthai shared that the Quorum Town Homes residents need to be able to get in and out of their homes on the day of the event. Council Member Huizenga made a motion to approve this temporary use permit. Council Member Williams seconded, motion carried unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A REQUEST FOR A TEMPORARY USE PERMIT FOR "TEAM TROPHY CLUB DAY" TO BE HELD OCTOBER 20 2001. (APPLICANT: CAROL BROWN, PUBLIC RELATIONS COMMITTEE) Ms. Carol Brown explained that Team Trophy Club will be in conjunction with Lakeview Elementary's Fall Festival. Commissioner Gene Hill shared that the Planning and Zoning Commission made unanimous approval with parking concerns being addressed by DPS. Mayor Pro Tem Edstrom made a motion to approve this temporary use permit. Council Member Huizenga seconded; motion carried unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A REQUEST FOR A DATE CHANGE TO THE TEMPORARY USE PERMIT GRANTED BY SPECIAL PRIVILEGE TO THE TROPHY CLUB WOMEN'S CLUB FOR A COMMUNITY GARAGE SALE. (APPLICANT: CAROL BROWN, TROPHY CLUB WOMEN'S CLUB) Ms. Carol Brown shared that this is the Trophy Club Women's Club Community Garage Sale to be held on Saturday, October 27" with a rain date of Sunday, October 28". Commissioner Hill added that the Planning and Zoning Commission has unanimously approved this temporary use permit. Mayor Pro Tem Edstrom made a motion to approve the temporary use permit. Council Member Williams seconded; motion carried unanimously. Page 6 REGULAR SESSION September 17, 2001 TOWN COUNCIL TO CONSIDER AND ADOPT AN ORDINANCE OF THE TOWN OF TROPHY CLUB; TEXAS, REPEALING ORDINANCE NO. 1999-27, CREATING AND ESTABLISHING A MUNICIPAL COURT; AND ADOPTING NEW PROVISIONS TO CREATE THE MUNICIPAL COURT OF RECORD NO 1.; PROVIDING AUTHORITY; ESTABLISHING DATES OF ABOLITION AND COMMENCEMENT; PROVIDING FOR THE APPOINTMENTS, QUALIFICATIONS, VACANCIES, REMOVAL AND JUDICIAL AUTHORITY OF JUDGES; PROVIDING FOR THE APPOINTMENT OF A MUNICIPAL COURT CLERK; ESTABLISHING PROVISIONS FOR FAILURE TO APPEAR AND PROMISE TO APPEAR VIOLATIONS; PROVIDING DRIVING SAFETY FEES; PROVIDING WARRANT FEES; PROVIDING A TRANSCRIPT PREPARATION FEE; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING FOR AN EFFECTIVE DATE. Barbara Allen, Court Administrator, explained that the legislature approved the creation of a Court of Record for the Town of Trophy Club and asked Judge Chambers to explain the difference between a Municipal Court and a Court of Record. The main difference in a Court of Record is that a defendant can request a trial transcript — if the Judge is an attorney and has two years of experience the case can be appealed to a higher court if an error should occur. A Judge of a Court of Record can sign search warrants. A Court of Record pulls operation to be more coherent Funding for the court does not change, citation fines do not change. Council Member Huizenga made a motion to adopt the Ordinance as written. Council Member Matthai seconded; motion carried unanimously. TOWN COUNCIL TO CONSIDER AND ADOPT AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING THE PRESIDING JUDGE, THE ALTERNATE PRESIDING JUDGES AND THE COURT CLERK FOR THE MUNICIPAL COURT OF RECORD NO. I IN THE TOWN OF TROPHY CLUB; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. Mayor Pro Tem made a motion to adopt the Ordinance as written. Council Member Matthai seconded, motion carried unanimously. A. SWEARING IN OF MUNICH'AL JUDGES AND MUNICIPAL COURT CLERK FOR MUNICIPAL FOR THE MUNICIPAL COURT OF RECORD NO. 1 IN THE TOWN OF TROPHY CLUB, TEXAS. Mayor Smith swore in the judges, Mark Chambers and Eric Ransleben and the municipal court clerk, Barbara Allen. REPORTS FROM COMMITTEES: (FIVE-MINUTE TIME LIMIT) PUBLIC RELATIONS COMMITTEE • Previous meeting discussion and action Ms. Carol Brown explained that the July 4`h Committee has wrapped up and the Public Relations Committee is now planning the Team Trophy Club Day event and is working on the tree lighting event in December. ECONOMIC DEVELOPMENT CORPORATION A • Previous meeting discussion and action Council Member Huizenga stated that at the last meeting the Parks and Recreation Committee requested funds. INFORMATION TECHNOLOGY COMMITTEE • Previous meeting discussion and action Council Member Matthai reported that the Information Technology Committee will be meeting on September 24`h and is looking at committee application process. Page 7 REGULAR SESSION September 17, 2001 UTILITY FRANCHISE COMMITTEE • Previous meeting discussion and action Mr. Jim Moss shared that the Committee has not taken any action since the last Council report and the Committee will be contacting Charter Communications. PUBLIC WORKS COMMITTEE • Previous meeting discussion and action Mr. Bill LeGrand explained that the Committee didn't meet due to lack of a quorum. TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS, AUTHORIZING THE MAYOR TO SIGN AN ELECTRIC SUPPLY AGREEMENT WITH THE WINNING BIDDER FOR THE ELECTRIC LOAD OF CITIES AGGREGATION POWER PROJECT, INC., UPON CONFIRMATION OF ECONOMIC BENEFIT TO THE TOWN; AND PROVIDING AN EFFECTIVE DATE. Mr. Paul Rosenberger explained that the report in the packet gives an update. The CAPP asked that someone be appointed by Council to sign the agreement. Council Member Matthai made a motion to adopt the Resolution as written. Mayor Pro Tem Edstrom seconded, motion carried unanimously. TOWN COUNCIL TO CONSIDER AND ADOPT A RESOLUTION OF THE TOWN OUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING CITIZENS TO THREE (3) SEATS ON THE PARKS AND RECREATION COMMITTEE; DESIGNATING TERMS OF SERVICE; AND PROVIDING AN EFFECTIVE DATE. A. STEVEN GREGORY B. DAN KAMP C. MARK WOOD Council Member Matthai made a motion to adopt the Resolution as written. Mayor Pro Tem Edstrom seconded; motion carried unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE APPOINTMENT OF RUTLEDGE CRAIN & COMPANY P.C. AS THE TOWN'S AUDITORS FOR THE YEARS ENDING SEPTEMBER 30 2001 THROUGH SEPTEMBER 30 2004 AUTHORIZING THE MAYOR TO EXECUTE THE ENGAGEMENT LETTER FOR SAME FOR THOSE SERVICES. Mr. Jim Buxton explained that GASB -34 is not a part of the budget. Council Member Huizenga made a motion to appoint Rutledge Crain & Company as the Town's auditors for the years ending September 30, 2001 through September 30, 2004. Mayor Pro Tem Edstrom seconded; motion carried unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE ECONOMIC DEVELOPMENT CORPORATION 4B BUDGET FOR THE FISCAL YEAR 2001 — 2002. Jim Buxton referred the Council to a correction of the transfers in Reserved Cash; the correct amount is $46,000, not $66,000. The possibilities are an early warning for the DPS, educating residents regarding a wct/dry election, stepping in and assisting the Corps, helping with parks, partnership with Public Relations or Voter Registration Participation. The EDC has had very few requests. $46,000 will be used to build their funds for large projects. Council Member Spence asked if the EDC —B has a purpose or focus and stated that the Council may need to give direction to the EDC, as a Council. Page 8 REGULAR SESSION September 17, 2001 Mayor Pro Tem Edstrom explained the importance of some of the options. Council Member Matthai stated that in the past, unless we have rooftops, we may not get the business we want Jim Buxton will ask for a sharper focus and address the Council. Council Member Huizenga made a motion to approve the EDC 4B budget for the fiscal year 2001-2002. Mayor Pro Tem Edstrom seconded; motion carried unanimously. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. A. REGULAR SESSION MINUTES DATED AUGUST 20, 2001 B. SPECIAL SESSION MINUTES DATED AUGUST 27, 2001 C. SPECIAL SESSION MINUTES DATED SEPTEMBER 10, 2001 D. FINANCIALS DATED AUGUST 31, 2001 Council Member Huizenga made a motion to approve the August 20, 2001 minutes and the Financials dated August 31, 2001 as written. Mayor Pro Tem Edstrom seconded; motion carried unanimously. Mayor Pro Tem Edstrom made a motion to approve the August 27, 2001 minutes as amended. Council Member Matthai seconded, motion carried unanimously. The amended minutes of August 27, 2001 now read: Page 3, first paragraph now reads: Council Member Huizenga expressed concern that we go forward in unity and would like to keep those residents in mind and come to a conclusion and go forward. Council Member Williams made a motion to approve the September 10, 2001 minutes as amended. Mayor Pro Tcm Edstrom seconded; motion carried unanimously. The amended minutes of September 10, 2001 now read: Page 2, paragraph 2 now reads: Town Manager Donna Welsh recapped the budget for the Council. The projected revenue for this upcoming year is $3,539,000. The projected expenditures in this budget are $3,376,000. If the Council passes this budget, this gives us an excess of revenues over expenditures of $162,853. The fund balance ending this fiscal year if $927,000, this says that the Town is extremely healthy. Three months operating costs are $844,000. Page 2, paragraph 17 now reads: Mayor Smith stated that this is the taxpayer's money and that we need to give it back to the residents. Mayor Smith complimented the financial status of the Town. We, as a community have been hit from all sides. The Town is the only entity that can offer this reduction. Mayor Smith believes that we owe it to our residents. The Council needs to leave tonight with a decision; we owe it to our residents. STAFF AND COUNCIL REPORTS • COUNCIL MEMBER SPENCE o DPS Board Meeting Update No report. Page 9 REGULAR SESSION September 17, 2001 111]`RI:\rJI11IkI C i o DPS Board Meeting Update o Finance Director Update Donna Welsh reported that an action item on next Tuesday's DPS agenda is the budget. The DPS Board will identify all service units of the DPS allocation by December 31, 2001. Right now, the contract stands as it is. • BILL LEGRAND o C.I.A. Pool Permit Update Bill LeGrand stated that the CIA Pool discussion started over a year ago with John Harbin. Bill LeGrand had to be careful not to step over the line. The Town has requirements to meet. The Town's has had a problem with a lack of information being provided by the applicant. Many requirements, electrical, sanitation, etc. are not addressed in the plans. Bill LeGrand has met with CIA and explained all of the requirements needed. The engineer's seals and the task certificate from the state are requirements, but have not been met. No motors or hydraulics for the pool sanitation are addressed in the plans. Bill LeGrand has called Texas Department of Health and the Texas Department of Health has recommended someone in our area to review. Bill LeGrand has handed out their comments and the concerns by the Texas Department of Health are the same as the Town's and the State has added a requirement; an contraption which requires a shut-off switch within five feet of a life guard. Bill LeGrand has sent a letter and a new application and is awaiting a reply later this week. Donna Welsh added that it is not the staff's job to tell a contractor what they need to complete a project. Bill LeGrand explained that we are requiring that this pool be build correctly with detail to warrant a pool to be used by the residents. Mayor Smith, "stated for the record and make it perfectly clear, once and for all that I have not impeded or obstructed in any way the procedure of issuing a permit for this pool. I have asked questions and have asked to be informed of the progress but I have not given Mr. LeGrand any instructions what so ever on how to do his job. We are paying the man to do a job and that's what he is doing and I appreciate his work and I just wanted to make that perfectly clear and state it once and for all." ADJOURN. Council Member Huizenga made a motion to adjourn at I0S5 p.m:" Mayor Pro Tem Edstrom seconded; motion carried unanimously. -- ��v Ste\ LL s O 2 Q ATTEST: 1O *JANJ 4(:�, gX Town Secretary,Ic wn of Trophy Club, Texas