Minutes TC 04/01/2002MINUTES OF
REGULAR TOWN COUNCII, MEETING
FOR THE
TOWN OF TROPHY CLUB
APRIL 1, 2002
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, April 1,
2002. The meeting was held within the boundaries of the Town and was open to the public.
REGULAR SESSION
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Susan Edstrom.
Barry Huizenga
Bill Matthai
Scott Spence
Roger Williams
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Patricia Adams
Bill LeGrand
Patel Rosenberger
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Town Secretary
Finance Director
Town Attorney
Director of Public Works
Community Development Manager
CALL TO ORDER AND ANNOUNCE A QUORUM:
Mayor Smith called the Regular Session to order at 7:32 p.m., noting a quorum was present.
INVOCATION: Mr. Darin Davis gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG:
Mr. Roger Unger led the pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE
AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS
ANY PRESENTATIONS MADE, TO THE COUNCIL AT THIS TIME CONCERNING AN
ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL. HEAR PRESENTATIONS
ON SPECIFIC AGENDA I'T'EMS PRIOR TO THE COUNCIL ADDRESSING THOSI; ITEMS.
None.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
APPROVAL OF EDC 4-B FUNDING OF AN EMERGENCY OUTDOOR WARNING SIREN
SYSTEM TO ENHANCE SAFETY FOR THE USERS OF THE PARKS SYSTEM AND A 5-
Page 2 REGULAR SESSION April 1, 2002
YEAR MAINTENANCE CONTRACT FOR SAME IN AN AMOUNT NOT TO EXCEED
$76,469.00.
Greg Tucker explained that last October EDC -4B contacted DPS, requesting they research and
perform a presentation for an outdoor emergency warning siren system for the Town. DPS began their
research in October and went through a specification development phase, some public hearings, a bid
process, and received information regarding local government code requirements.
At the EDC-4B's March 11 meeting, the committee recommended the contract be awarded to
American Communications for a Wheelan Outdoor Siren System.
Greg Tucker stated the main advantage of the Wheelan System was the long-term, low -operational
costs (solar -powered), as well as several favorable options.
There will need to be a public education forum to inform the citizens of the siren system
Discussion ensued.
Mayor Pro Tem Edstrom made a motion to approve the EDC-4B's funding of an outdoor warning
siren system. Council Member Matthai seconded; motion carried unanimously.
TOWN COUNCIL TO HEAR A PRESENTATION FROM STAFF, THE PARKS AND
RECREATION COMMITTEE, AND THE HK GROUP, INC., AND DISCUSS AND TAKE
APPROPRIATE ACTION REGARDING THE CONCEPTUAL DESIGN AND COSTS FOR A
PUBLIC POOL.
Billy Hughes introduced to Council the outstanding questions from the March 18, 2002 Council
meeting with regard to the public pool.
Mr. Tom Hoover answered the questions as well as offered other options and explained each
associated cost. Mr. Hoover also provided information for obtaining grants.
Paul Rosenberger explained what courses/classes, based on the current design of the pool, could be
taught in the pool.
Discussion ensued.
Mr. Brad Glasco of 15 Creekside Drive, Mr. Chris Clark of 11 Palmetto Court, and Mr. Billy Hughes
of 216 Inverness addressed the Council.
Mayor Pro Tem Edstrom made a motion to approve the conceptual design and costs for a public pool.
Council Member Matthai seconded; motion carried unanimously
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
RESOLUTION APPROVING THE APPOINTMENT OF GEORGE GEARNER TO THE
PUBLIC WORKS COMMITTEE.
Bill LeGrand explained that the Public Works Committee unanimously recommends the appointment
of George Gearner to the Public Works Committee.
Council Member Huizenga made a motion to appoint George Gearner to the Public Works Committee.
Mayor Pro Tem Edstrom seconded; motion carried unanimously.
Page 3 REGULAR SESSION April 1, 2002
CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS.
IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
A. SPECIAL SESSION MINUTES DATED March 11, 2002.
B. REGULAR SESSION MINUTES DATED March 18, 2002.
C. BANK RESOLUTION TO AUTHORIZE REVISED SIGNATURE CARDS AT FIRST
FINANCIAL BANK (TEXAS NATIONAL BANK) "ENTITIES DISBURSEMENT
ACCOUNT".
D. BANK RESOLUTION TO AUTHORIZE REVISED SIGNATURE CARDS AT FIRST
FINANCIAL BANK (TEXAS NATIONAL BANK) "CAFETERIA PLAN".
E. PROCLAMATION MAKING APRIL 2002 SEXUAL ASSAULT AWARENESS MONTH.
F. RATIFICATION OF NEW ORGANIZATIONAL CHART FOR THE DEPARTMENT
OF PUBLIC SAFETY.
Council Member Matthai requested to pull Item B, the March 18, 2002 regular session minutes.
Mayor Pro Tem Edstrom made a motion to approve the remaining consent agenda items (Items a, C,
D, E & F). Council Member Williams seconded; motion carried unanimously.
Council Member Matthai made a motion to approve the minutes of March 18, 2000, as amended.
Mayor Pro Tem Edstrom seconded; motion carried 4-0-1 with Council Member Spence abstaining.
March 18, 2002 arnended minutes now read as follows:
Page 4, Paragraph 4
After a question was raised by Council Member., -i; *�hai, Huizenga a "`����^f vro T
regarding Jim Moss being on the committee and being a Candidate for Town
Council, Candidate Jim Moss stated he would step down from the bond steering
committee.
COUNCIL REPORTS AND QUESTIONS FOR STAFF
• ROGER WILLIAMS
o CIA o Council Communications
o Swimming Pool o Public Input
o DPS o Utility Franchise committee
o Budget o Ways & Means committee
o East Entrance o 10 acre Park
Council Member Williams gave a report and read a letter from the Ways and Means Committee.
BILL MATTHAI
o Update on Bond Steering Committee
o Council Communications
0 10 -Acre Park Updates
o Community Pool Updates
o Sales Tax Revenue Update
Council Member Matthai updated the Council.
• SUSAN EDSTROM
o CIA Transfer
Mayor Pro Tern Edstrom gave a report.
o DPS
o New Commercial Developments
o Harmony Park Updates
o Website Updates
o New Residential Developments
Page 4 REGULAR SESSION April 1, 2002
STAFF REPORTS
• Donna Welsh
o DPS
o Wet/Dry Legislation
Town Manager Welsh gave a report.
• Bill LeGrand
o Update on Trophy Club Drive Construction
o Update on Indian Creek Drive Construction
o Public Forum on Indian Creek - Tuesday, April 16
Bill LeGrand provided a report.
• Paul Rosenberger
o Charter Communications Franchise Agreement
Paul Rosenberger updated the Council.
ADJOURN.
Council Member Huizenga made a motif
motion carried unanimously.
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ATTEST y,� '�•
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s Y 1
Town Secretary, Town of Trophy Club, Texas
seconded;