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Minutes TC 04/01/2002MINUTES OF REGULAR TOWN COUNCII, MEETING FOR THE TOWN OF TROPHY CLUB APRIL 1, 2002 STATE OF TEXAS § COUNTY OF DENTON § The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, April 1, 2002. The meeting was held within the boundaries of the Town and was open to the public. REGULAR SESSION TOWN COUNCIL MEMBERS PRESENT: Scott Smith Susan Edstrom. Barry Huizenga Bill Matthai Scott Spence Roger Williams STAFF AND GUEST(S) PRESENT: Donna Welsh Diane Cockrell Roger Unger Patricia Adams Bill LeGrand Patel Rosenberger Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Town Manager Town Secretary Finance Director Town Attorney Director of Public Works Community Development Manager CALL TO ORDER AND ANNOUNCE A QUORUM: Mayor Smith called the Regular Session to order at 7:32 p.m., noting a quorum was present. INVOCATION: Mr. Darin Davis gave the invocation. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG: Mr. Roger Unger led the pledges. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS MADE, TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL. HEAR PRESENTATIONS ON SPECIFIC AGENDA I'T'EMS PRIOR TO THE COUNCIL ADDRESSING THOSI; ITEMS. None. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING APPROVAL OF EDC 4-B FUNDING OF AN EMERGENCY OUTDOOR WARNING SIREN SYSTEM TO ENHANCE SAFETY FOR THE USERS OF THE PARKS SYSTEM AND A 5- Page 2 REGULAR SESSION April 1, 2002 YEAR MAINTENANCE CONTRACT FOR SAME IN AN AMOUNT NOT TO EXCEED $76,469.00. Greg Tucker explained that last October EDC -4B contacted DPS, requesting they research and perform a presentation for an outdoor emergency warning siren system for the Town. DPS began their research in October and went through a specification development phase, some public hearings, a bid process, and received information regarding local government code requirements. At the EDC-4B's March 11 meeting, the committee recommended the contract be awarded to American Communications for a Wheelan Outdoor Siren System. Greg Tucker stated the main advantage of the Wheelan System was the long-term, low -operational costs (solar -powered), as well as several favorable options. There will need to be a public education forum to inform the citizens of the siren system Discussion ensued. Mayor Pro Tem Edstrom made a motion to approve the EDC-4B's funding of an outdoor warning siren system. Council Member Matthai seconded; motion carried unanimously. TOWN COUNCIL TO HEAR A PRESENTATION FROM STAFF, THE PARKS AND RECREATION COMMITTEE, AND THE HK GROUP, INC., AND DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE CONCEPTUAL DESIGN AND COSTS FOR A PUBLIC POOL. Billy Hughes introduced to Council the outstanding questions from the March 18, 2002 Council meeting with regard to the public pool. Mr. Tom Hoover answered the questions as well as offered other options and explained each associated cost. Mr. Hoover also provided information for obtaining grants. Paul Rosenberger explained what courses/classes, based on the current design of the pool, could be taught in the pool. Discussion ensued. Mr. Brad Glasco of 15 Creekside Drive, Mr. Chris Clark of 11 Palmetto Court, and Mr. Billy Hughes of 216 Inverness addressed the Council. Mayor Pro Tem Edstrom made a motion to approve the conceptual design and costs for a public pool. Council Member Matthai seconded; motion carried unanimously TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING RESOLUTION APPROVING THE APPOINTMENT OF GEORGE GEARNER TO THE PUBLIC WORKS COMMITTEE. Bill LeGrand explained that the Public Works Committee unanimously recommends the appointment of George Gearner to the Public Works Committee. Council Member Huizenga made a motion to appoint George Gearner to the Public Works Committee. Mayor Pro Tem Edstrom seconded; motion carried unanimously. Page 3 REGULAR SESSION April 1, 2002 CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. A. SPECIAL SESSION MINUTES DATED March 11, 2002. B. REGULAR SESSION MINUTES DATED March 18, 2002. C. BANK RESOLUTION TO AUTHORIZE REVISED SIGNATURE CARDS AT FIRST FINANCIAL BANK (TEXAS NATIONAL BANK) "ENTITIES DISBURSEMENT ACCOUNT". D. BANK RESOLUTION TO AUTHORIZE REVISED SIGNATURE CARDS AT FIRST FINANCIAL BANK (TEXAS NATIONAL BANK) "CAFETERIA PLAN". E. PROCLAMATION MAKING APRIL 2002 SEXUAL ASSAULT AWARENESS MONTH. F. RATIFICATION OF NEW ORGANIZATIONAL CHART FOR THE DEPARTMENT OF PUBLIC SAFETY. Council Member Matthai requested to pull Item B, the March 18, 2002 regular session minutes. Mayor Pro Tem Edstrom made a motion to approve the remaining consent agenda items (Items a, C, D, E & F). Council Member Williams seconded; motion carried unanimously. Council Member Matthai made a motion to approve the minutes of March 18, 2000, as amended. Mayor Pro Tem Edstrom seconded; motion carried 4-0-1 with Council Member Spence abstaining. March 18, 2002 arnended minutes now read as follows: Page 4, Paragraph 4 After a question was raised by Council Member., -i; *�hai, Huizenga a "`����^f vro T regarding Jim Moss being on the committee and being a Candidate for Town Council, Candidate Jim Moss stated he would step down from the bond steering committee. COUNCIL REPORTS AND QUESTIONS FOR STAFF • ROGER WILLIAMS o CIA o Council Communications o Swimming Pool o Public Input o DPS o Utility Franchise committee o Budget o Ways & Means committee o East Entrance o 10 acre Park Council Member Williams gave a report and read a letter from the Ways and Means Committee. BILL MATTHAI o Update on Bond Steering Committee o Council Communications 0 10 -Acre Park Updates o Community Pool Updates o Sales Tax Revenue Update Council Member Matthai updated the Council. • SUSAN EDSTROM o CIA Transfer Mayor Pro Tern Edstrom gave a report. o DPS o New Commercial Developments o Harmony Park Updates o Website Updates o New Residential Developments Page 4 REGULAR SESSION April 1, 2002 STAFF REPORTS • Donna Welsh o DPS o Wet/Dry Legislation Town Manager Welsh gave a report. • Bill LeGrand o Update on Trophy Club Drive Construction o Update on Indian Creek Drive Construction o Public Forum on Indian Creek - Tuesday, April 16 Bill LeGrand provided a report. • Paul Rosenberger o Charter Communications Franchise Agreement Paul Rosenberger updated the Council. ADJOURN. Council Member Huizenga made a motif motion carried unanimously. 0) *' ATTEST y,� '�• Ll } z s Y 1 Town Secretary, Town of Trophy Club, Texas seconded;