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Minutes TC 04/15/2002MINUTES OF WORKSHOP AND REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB APRIL 15, 2002 STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas, met in Workshop and Regular Session on Monday, April 15, 2002. The meeting was held within the boundaries of the Town and was open to the public. WORKSHOP SESSION TOWN COUNCIL MEMBERS PRESENT: Scott Smith Mayor Susan Edstrom Mayor Pro Tem Barry Huizenga Council Member Bill Matthai Council Member Scott Spence Council Member Roger Williams Council Member STAFF AND GUEST(S) PRESENT: Donna Welsh Diane Cockrell Roger Unger Beverly Foley Jim Moss Pete Reincke Neil Twomey Town Manager Town Secretary Finance Director Council Candidate Council Candidate Ways & Means Member Ways & Means Member CALL TO ORDER AND ANNOUNCE A QUORUM: Mayor Smith called the Workshop Session to order at 6:36 p.m., noting a quorum was present. TOWN BUDGET OVERVIEW FOR FISCAL YEAR 2002-2003 Town Manager Welsh stated that she had asked the managers for mid -year budget amendments to reduce the budget due to the DPS mitigation. Neil Twomey shared that the managers have trimmed down the budget, and he provided an overview. CURRENT YEAR BUDGET AMENDMENTS Roger Unger explained the adjustments and answered questions regarding amendments to the current year's budget. Roger provided an overview of the fiscal year budget for 2002-2003. ADJOURN WORKSHOP SESSION Workshop adjourned at 7:41 p.m. Page 2 REGULAR SESSION April 15, 2002 REGULAR SESSION TOWN COUNCIL MEMBERS PRESENT: Scott Smith Mayor Susan Edstrom Mayor Pro Tem Barry Huizenga Council Member Bill Matthai Council Member Scott Spence Council Member Roger Williams Council Member STAFF AND GUEST(S) PRESENT: Donna Welsh Diane Cockrell Roger Unger Paul Rosenberger Kerin Fleck Gene iIill Neil Twomey Beverly Foley Jim Moss Paul Spain STAFF ABSENT Patricia Adams Town Manager Town Secretary Finance Director Community Development Manager P&Z Coordinator P&Z Chairman Ways & Means Member Council Candidate Council Candidate Terra Land Developments Town Attorney CALL TO ORDER AND ANNOUNCE A QUORUM: Mayor Smith called the Regular Session to order at 7:51 p.m., noting a quorum was present. INVOCATION: Council Member Huizenga gave the invocation. PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG: Paul Rosenberger led the pledges. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS. None. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, ESTABLISHING THE WEEK OF MAY 6 — 12, 2002 AS NURSE APPRECIATION WEEK IN TROPHY CLUB. Council Member Matthai made a motion to approve the proclamation establishing the week of May 6- 12, 2002 as Nurse Appreciation Week in Trophy Club. Mayor Pro Tem Edstrom seconded; motion carried unanimously. The Mayor then read and gave the proclamation to Trophy Club residents and nurses Robyn Bath and Alice Murphy. Page 3 REGULAR SESSION April 15, 2002 REPORTS FROM COMMITTEES: (FIVE-MINUTE TIME LIMIT) A. ECONOMIC DEVELOPMENT CORPORATION B • Previous meeting discussion and action Susan Edstrom advised that the committee agreed to provide funds ($3,000) to the Bond Steering Committee. All other items were tabled for more research and information. B. EDITORIAL REVIEW BOARD • Previous meeting discussion and action Gene Hill advised that the April issue of Around The Town was published and distributed the last weekend in March. Today (April 15) was the deadline for articles to be included for the May issue, which is scheduled for distribution before month's end — the weekend prior to Election. The May articles received are being edited and paginated this week, for submission to the editor next week. C. PARKS AND RECREATION • Previous meeting discussion and action Paul Rosenberger communicated there has been no Parks and Recreation meeting since the Pool Concept Plan was brought before the April 1. Council meeting. Their next meeting is scheduled for the 4`h Thursday in April. D. PLANNING AND ZONING • Previous meeting discussion and action Gene Hill stated that the committee heard and discussed the developer's presentation for the proposed PD -23, Lake Cities Church of Christ, for location west of the Plantation Apartments. Hearings for PD -23 are scheduled for May, prior to presentation to Council. Also, discussion was held regarding the update to the fence ordinance. E. PUBLIC WORKS 0 Previous meeting discussion and action Council Member Huizenga reported that discussions were held regarding the following: a Household Hazardous Waste Plan for implementation in the next budget process; an update on Trophy Club Drive and Summit Cove; and a concept for a median landscape plan that is completed in phases and provides for less maintenance and watering. The Indian Creek Construction Form is set for April 23, 2002, at 7 p.m. in the MUD Building. TOWN COUNCIL AND RESIDENTS TO DISCUSS AND OBSERVE A PRESENTATION BY DENTON COUNTY TRANSPORTATION AUTHORITY IN ORDER TO RECEIVE PUBLIC INPUT TO ASSIST THE INTERIM EXECUTIVE COMMITTEE WITH THE DESIGN OF A DETAILED SERVICE PLAN. Bill Walker, Interim Executive Committee of the Denton County Transportation Authority, distributed "Public Presentation" and explained the handout in detail. He is looking for input tonight from Council and residents on putting together a Transportation Authority Service Plan for Denton County. The November Election will have a ballot for citizens to vote for or against a Denton County Transportation Authority/Service Plan. No action. Page 4 REGULAR SESSION April 15, 2002 TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING REQUEST FROM THE WAYS AND MEANS COMMITTEE FOR A VOTE OF CONFIDENCE. Council Member Williams explained the request for the vote of confidence. Neal Twomey added that a recent newspaper article misrepresented the focus of the Ways and Means Committee without ever speaking with any of the Ways and Means committee members. Council Member Williams made a motion to give a vote of confidence regarding the Ways and Means Committee. Council Member Matthai seconded; motion carried unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, APPROVING AN ADJUSTMENT TO THE MAXIMUM ACCESS LINE RATES OF CERTIFICATED TELECOMMUNICATIONS CARRIERS BY INCREASING THE RATE TO AN AMOUNT EQUAL TO ONE-HALF (1/2) THE ANNUAL CHANGE IN THE CONSUMER PRICE INDEX FOR THE YEAR 2001 PURSUANT TO CHAPTER 283 OF THE LOCAL GOVERNMENT CODE; PROVIDING FOR CONSIDERATION OF FUTURE ADJUSTMENTS; PROVIDING FOR AUTHORIZATION OF TOWN DESIGNEE TO IMPLEMENT SUCH RATE ADJUSTMENT; PROVIDING A CUMULATIVE CLAUSE, PROVIDING FOR SEVERABILITY; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. Paul Rosenberger provided a history of House Bill 1777. This year, there has been an adjustment/increase. The Public Utility Commission of Texas determined the consumer price index (CPT) was equal to 1.15%. Paul advised that the deadline for action, if Council wants to increase the rates to reflect the CPI, is tonight. The new rates would be 96 cents for residential, $2.78 for business, and $6.72 for point-to-point. Council Member Huizenga made a motion to approve the ordinance. Mayor Pro Tem Edstrom seconded; motion carried unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING ORDINANCE NO. 97-24, ADOPTING ADDITIONAL PROVISIONS RELATED TO THE CABLE FRANCHISE AUTHORIZED BY ORDINANCE 87-11, WHICH GRANTED A CABLE TELEVISION FRANCHISE WITHIN THE TOWN; PROVIDING FOR AN EXTENSION TO THE TERM OF THE FRANCHISE AGREEMENT BETWEEN MARCUS CABLE ASSOCIATES L.L.C. AND THE TOWN, PROVIDING FOR ACCEPTANCE OF THE EXTENSION BY MARCUS CABLE ASSOCIATES, L.L.C.; PROVIDING A CUMULATIVE CLAUSE; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. Paul Rosenberger introduced Jim Bradshaw, Charter Communications Consultant; and Blake Cummings, Government Representative of Charter Communications. Paul Rosenberger, Council Member Matthai, Roger Unger and the Utility Franchise Committee (UFC) have been working with Charter Cable toward a franchise agreement over the last year. In the last six months, the UFC has been working on a proposed agreement and then, recently, a coalition of cities came together to look at issues regarding re -franchising. The UFC unanimously recommends extending the franchise agreement for six months, to continue working on the franchise agreement and to work with the coalition of cities regarding re -franchising. Page 5 REGULAR SESSION April 15, 2002 Jim Moss added that this is a win-win situation for Trophy Club Council Member Williams made a motion to approve the ordinance. Council Member Matthai seconded; motion carried unanimously. TOWN COUNCIL TO HEAR A PRESENTATION, DISCUSSION AND TAKE APPROPRIATE ACTION RELATIVE TO THE APPROVAL OF A DEVELOPER'S AGREEMENT FOR A 23.5361 ACRE TRACT OF LAND KNOWN AS PD -16, THE KNOLL. Gene Hill explained this is a pass-through item. This agreement would allow the developer to take action and move forward. Paul Spain answered questions regarding the development of the Knoll Mayor Pro Tem Edstrom made a motion to approve the developer's agreement for a 23.5361 -acre tract of land known as PD -16, the Knoll. Council Member Matthai seconded; motion carried unanimously. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING ORDINANCE NO. 2001 - 20, APPROVING AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2001 AND ENDING SEPTEMBER 30, 2002, AND MAKING APPROPRIATIONS FOR EACH DEPARTMENT, PROJECT AND ACCOUNT; PROVIDING FOR THE ADOPTION OF THIS ORDINANCE AMENDING THE FISCAL YEAR 2001-2002 BUDGET FOR THE TOWN OF TROPHY CLUB, TEXAS, BY REALLOCATING FUNDS BETWEEN ACCOUNTS PURSUANT TO THE DESIGNATED EXHIBITS ATTACHED HERETO AND INCORPORATED HEREIN, WITHOUT AFFECTING THE TOTAL BUDGET AMOUNT FOR THE TOWN; PROVIDING FOR FILING OF THE AMENDED BUDGET WITH THE TOWN SECRETARY AND COUNTY CLERK; PROVIDING A CUMULATIVE CLAUSE; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. Council Member Huizenga asked that during the budget process, that the Council "repay" the funds that were taken from street repair. Roger Unger stated that in the proposed budget for fiscal year 2002-2003, there is an allocation of $330,000 for long-term street repair. Council Member Williams added that GASB 34 would require the money to be budgeted. Roger Unger added that in September, money would be encumbered for long-term street repair. Council Member Huizenga made a motion to approve the ordinance, amending the fiscal year 2001- 2002 budget. Council Member Spence seconded; motion carried unanimously. TOWN COUNCIL TO DISCUSS AND TAKE THE APPROPRIATE ACTION ON THE EXECUTION OF A MOWING SERVICE CONTRACT BETWEEN THE TOWN OF TROPHY CLUB AND TLC LANDSCAPE & MAINTENANCE FOR LANDSCAPE MAINTENANCE OF PUBLIC PROPERTIES. Paul Rosenberger introduced Greg Scott, staff personnel in charge of landscape maintenance, and Jimmy Haire, President/Owner of TLC Landscaping. The current contract has some mowing being performed at an hourly rate. This is due to new developments within the Town. Two proposals were solicited; one from the current contractor and one from TLC. TLC's proposal provides a 14% overall Page 6 REGULAR SESSION April 15, 2002 savings after adding in the trail system. To realize immediate savings, contract would take effect May 1 and would be a one-year contract with three renewals. This contract will encompass all the remaining properties that are currently not under contract with Jasper Hayes Company. Town Manager Welsh explained that this is not a contracted line item Mayor Pro Tem Edstrom made a motion to table this agenda item to the May 6`h Council meeting for attorney's opinion. Council Member Matthai seconded; motion carried unanimously. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. A REGULAR SESSION MINUTES DATED April 1, 2002. B. FINANCIALS DATED March 2002. . PROCLAMATION ESTABLISHING MAY 2 2002 AS A DAY OF PRAYER IN TROPHY CLUB Council Member Matthai made a motion to approve all items under consent agenda. Council Member Huizenga seconded; motion carried unanimously. COUNCIL REPORTS AND QUESTIONS FOR STAFF • ROGER WILLIAMS o CIA o Swimming Pool o DPS o Budget o East Entrance Council Member Williams gave a report. • BILL MATTHAI o Update Bond Steering Committee o Council Communications 0 10 -Acre Park Updates o Community Pool Updates o Sales Tax Revenue Update Council Member Matthai gave a report. • SUSAN EDSTROM o East Entrance o CIA Transfer Documents Update Mayor Pro Tem Edstrom gave a report. • BARRY HUIZENGA o CIA Transfer of Funds No separate report — discussed previously. o Council Communications o Public Input o Utility Franchise Committee o Ways & Means Cormnittee 0 10 acre Park IN 0_'- o New Commercial Developments o Harmony Park Updates o Website Updates o New Residential Developments Page 7 REGULAR SESSION ADJOURN. Council Member Williams made a motion to adjourn at 10:06 p seconded; motion carried unanimously. ATTEST: 4 � �- i z- /" �4' 7w - Town Secretary, Town f Trophy Club, Texas April 15, 2002 ?r Tem Edstrom , T�wn of Trophy Club, Texas