Minutes TC 08/05/2002MINUTES OF TOWN COUNCIL WORKSHOP AND
REGULAR TOWN COUNCIL MEETING
FOR THE
TOWN OF TROPHY CLUB
AUGUST 5, 2002
STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas, met in Workshop and Regular Session on Monday,
August 5, 2002. The meeting was held within the boundaries of the Town and was open to the public.
WORKSHOP SESSION
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Roger Williams
Susan Edstrom
Bill Matthai
Scott Spence
TOWN COUNCIL MEMBERS ABSENT:
Beverly Foley
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Paul Rosenberger
Roger Unger
Bill LeGrand
Diane Cockrell
Danny Thomas
Dwight Morrow
Donna Krauss
Barb Allen
Beth Ann Gregory
Lee Delk
Jan Woodruff
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Community Development Manager
Finance Director
Public Works Director
Town Secretary
Acting Fire Chief
Ways and Means Committee
Public Relations Chairman
Court Administrator
Information Services Manager
Acting Chief of Police
Financial Analyst
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the workshop to order at 6:01 p.m., noting a quorum was present.
TOWN COUNCIL TO INTERVIEW AN APPLICANT FOR THE PUBLIC RELATIONS
COMMITTEE.
Mayor Smith asked Ms. Loomis to briefly introduce herself to the Council. The Council then interviewed Ms.
Loomis.
BUDGET WORKSHOP WITH WAYS AND MEANS COMMITTEE TO DISCUSS
2002/2003 Budget for Public Relations
Page 2 Regular Session August 5, 2002
Donna Krauss gave an overview and answered questions regarding the Public Relations Committee Budget.
2002/2003 Budget for EDC A
Roger Unger gave an overview of the EDC A Budget.
2002/2003 Budget for EDC B
Roger Unger gave an overview of the EDC B Budget.
Budget For Fiscal Year 2002/2003
The consensus of the Council was to remove the Marshall Creek project from the budget and can be handled
like a capital project. The Council discussed the newspaper continuing as is or to join the MUDS new water
billing method and enclose a "newsletter" in the monthly water bills. The Council also reviewed the Emergency
Medical Services budget.
Tax Rate for Fiscal Year 2002/2003
Roger Unger reviewed the tax rate options for the 2002/2003 Fiscal Year budget.
ADJOURN WORKSHOP SESSION.
Workshop adjourned at 7:32 p.m. and took a short break.
REGULAR SESSION
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Roger Williams
Susan Edstrom
Beverly Foley
Bill Matthai
Scott Spence
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Roger Unger
Patricia Adams
Diane Cockrell
Bill LeGrand
Paul Rosenberger
Kerin Fleck
Gene Hill
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Finance Director
Town Attorney
Town Secretary
Director of Public Works
Community Development Manager
Planning and Zoning Coordinator
Planning and Zoning Chairman
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Regular Session to order at 7:42 p.m., noting a quorum was present.
INVOCATION Council Member Matthai gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG
Paul Rosenberger led the pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE
COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE
COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS
MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE
AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS
PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS.
No citizen input.
Page 3 Regular Session August 5, 2002
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
APPOINTING ONE (1) CITIZEN TO ONE (1) SEAT ON THE PUBLIC RELATIONS COMMITTEE
FOR A ONE (1) YEAR TERM; AND PROVIDING AN EFFECTIVE DATE.
a. Klista Loomis
Council Member Edstrom made a motion to approve the Resolution as written, appointing Klista Loomis to the
Public Relations Committee. Council Member Matthai seconded the motion; motion carried unanimously
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION TO ACCEPT OWNERSHIP
OF ASSETS TRANSFERRED TO THE TOWN FROM THE TROPHY CLUB COMMUNITY
IMPROVEMENT ASSOCIATION ("TCCIA"), SUCH ASSETS BEING THE FOLLOWING: A 6 -
ACRE TRACT OF LAND, COMMON AREAS OF LAND IN VARIOUS SUBDIVISIONS WITHIN
THE TOWN OF TROPHY CLUB, RIGHTS TO LIENS RECORDED AGAINST LOTS IN VARIOUS
SUBDIVISIONS WITHIN THE TOWN OF TROPHY CLUB, TANGIBLE PERSONAL PROPERTY,
INCLUDING BUT NOT LIMITED TO FUNDS IN BANK ACCOUNT(S) AND GENERAL OFFICE
EQUIPMENT; AND AUTHORIZING THE MAYOR TO EXECUTE ALL NECESSARY
DOCUMENTS TO EFFECT THE TRANSFER, INCLUDING BUT NOT LIMITED TO THE DEED
WITHOUT WARRANTY, THE TRANSFER OF LIENS DOCUMENT, AND THE BILL OF SALE
FOR PERSONAL PROPERTY, SUBSTANTIAL COPIES OF WHICH ARE PROVIDED.
Patricia Adams said that the following would be turned over to the town:
$325,000 Cash
$ 67,000 Personal Property
$ 39,000 Liens
Mayor Pro Tem Williams made a motion to accept ownership of assets to be transferred to the Town from the
Community Improvement Association. Council Member Matthai seconded; motion passed unanimously.
DISCUSSION AND APPROPRIATE TAKE ACTION TO APPROVE BUDGETS FOR FISCAL YEAR
2002/2003:
a. Economic Development Corporation A
b. Economic Development Corporation B
Roger Unger recapped the EDC A & B Budgets.
Council Member Edstrom made a motion to approve EDC A and EDC B budgets as proposed. Council
Member Spence seconded; motion passed unanimously.
MAYOR SMITH TO FILE THE 2002-2003 BUDGET WITH THE TOWN SECRETARY AND
ANNOUNCE THE DATE FOR A PUBLIC HEARING REGARDING FISCAL YEAR 2002-2003
BUDGET.
Mayor Smith announced that the Public Hearing for the budget will be held on Tuesday, August 27"' at 7:00
p.m. and presented to the Town Secretary and announced that the tax rate will be adopted on Monday, Sept. 9 at
8:00 a.m.
TOWN COUNCIL TO DISCUSS AND TAKE THE APPROPRIATE ACTION REGARDING THE
EXECUTION OF A CONTRACT BETWEEN THE TOWN OF TROPHY CLUB, TEXAS AND
GRAHAM MARCUS & ASSOCIATES FOR PROFESSIONAL COMMERCIAL BUILDING
INSPECTIONS AND PLAN REVIEW SERVICES.
Paul Rosenberger explained the recommendation and reputation of Graham Marcus & Associates. John Oliver
of Graham Marcus & Associates was present for questions.
Page 4 Regular Session August 5, 2002
Council Member Matthai made a motion to enter a contract for professional commercial building inspections
and plan review services with Graham Marcus & Assoc.. Mayor Pro Tem Williams seconded; motion carried
unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
DEVELOPER'S REOUEST FOR MODIFICATION TO MEDIAN, INTERSECTION AND SIGNAGE
AT INDIAN CREEK AND GREENHILL DRIVE.
Paul Spain of Terra Land Development explained the proposed modification to median, intersection and
signage at Indian Creek and Greenhill Drive.
Karen Scott, 101 Greenhill Trail addressed the Council.
The consensus of the Council was for Terra Land Development to consider other alternatives.
CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE
MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY.
A. REGULAR SESSION MINUTES DATED JULY 15, 2002.
B. REGULAR SESSION MINUTES DATED JULY 16, 2002.
C. REGULAR SESSION MINUTES DATED JULY 25, 2002.
D.APPOINT JIM HASE AS A LIAISON TO THE WAYS & MEANS COMMITTEE TO
REPRESENT THE MUNICIPAL UTILITY DISTRICTS.
Diane Cockrell requested the removal of item C. Minutes dated July 25, 2002 from the consent agenda.
Mayor Pro Tem Wiliams made a motion to approve Minutes dated July 15, Minutes dated July 16 and to
appoint Jim Hase as liaison to the Ways & Means Committee to represent the Municipal Utility Districts.
Council Member Matthai seconded; motion passed unanimously.
Council Member Matthai made a motion to approve Minutes dated July 25`h with an amendment to paragraphs
two and three on page 2 of the minutes to show the following changes:
Delete:
Mayor Smith asked Paul to bring another professional service to come in and give another pool design.
Paul Rosenberger will move forward to
advertise for Requests for Proposal for an
Add:
The staff will move forward to develof
conceptual plan and Council suggestions.
Show changes from page 81
get the criteria that Plano and Allen with the conceptual plan, and
the criteria for the Request For Proposals which will include the
Council Member Edstrom seconded; motion passed unanimously.
COUNCIL/STAFF REPORTS.
Council and Staff reported pertinent information.
ADJOURN.
Mayor Pro Tem Williams made a motion to adjourn at 9:02 p.m. Council Member Edstrom seconded; motion
carried unanimously.
Page 5
ATTEST:
Regular Session ugust 5, 20
M, or, Town f T phy Club, Texas
Town Secretary,/town of Trophy Club, Texas