Minutes TC 07/15/2002MINUTES OF TOWN COUNCIL WORKSHOP, PUBLIC HEARING AND
REGULAR TOWN COUNCIL MEETING
FOR THE
TOWN OF TROPHY CLUB
JULY 15, 2002
STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas, met in Workshop, Public Hearing and Regular
Session on Monday, July 15, 2002. The meeting was held within the boundaries of the Town and was
open to the public.
WORKSHOP SESSION
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Roger Williams
Susan Edstrom
Beverly Foley
Bill Matthai
Scott Spence
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Roger Unger
Diane Cockrell
Paul Rosenberger
Kerin Fleck
Bill LeGrand
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Finance Director
Town Secretary
Community Development Manager
Planning and Zoning Coordinator
Director of Public Works
COMMITTEE CHAIRS
Gene Hill
Editorial Review Board and Planning and Zoning Commission
Billy Hughes
Parks and Recreation Committee
Bob Downey
Utility Franchise Committee
Donna Krauss
Public Relations Committee
Connie Shaw
Co -Chair Information Technology
Jon Seale
Co -Chair Information Technology (arrived at 6:38 p.m.)
Darin Davis
Tree Board and Zoning Board of Adjustment
CALL TO ORDER AND ANNOUNCE A QUORUM
Mayor Smith called the workshop to order at 6:05 p.m., noting a quorum was present.
COUNCIL TO MEET WITH COMMITTEE, BOARD AND COMMISSION CHAIR
APPLICANTS TO DISCUSS RESPONSIBILITIES.
Each Committee Chair discussed their Commission or Committee projects with the Council.
DISCUSSION OF PUBLIC WORKS, COMMUNITY DEVELOPMENT, PLANNING AND
ZONING AND CONSTRUCTION FUND PROPOSED BUDGETS FOR FISCAL YEAR
Page 2 REGULAR SESSION July 15, 2002
2002/2003.
Roger Unger gave an overview of the budgets for Public Works, Community Development and
Planning and Zoning. He gave an explanation of the construction fund. Bill LeGrand and Paul
Rosenberger had additional input regarding their budgets. Roger Unger added that the Planning and
Zoning Budget is based on known revenues and expenditures.
Donna Welsh passed out a revised Budget Calendar and will dedicate part of the August 5`h meeting
to discuss staffing, newspaper and other budget concerns.
ADJOURN WORKSHOP SESSION
Workshop adjourned at 7:39 p.m.
REGULAR SESSION
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Roger Williams
Susan Edstrom
Beverly Foley
Bill. Matthai
Scott Spence
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Roger Unger
Patricia Adams
Diane Cockrell
Bill LeGrand
Paul Rosenberger
Kerin Fleck
Gene Hill
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Finance Director
Town Attorney
Town Secretary
Director of Public Works
Community Development Manager
Planning and Zoning Coordinator
Planning and Zoning Chairman
CALL TO ORDER AND ANNOUNCE A QUORUM:
Mayor Smith called the Regular Session to order at 7:45 p.m., noting a quorum was present.
INVOCATION: Darin Davis gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN AND TEXAS FLAG:
Jodi Ashby led the pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE
AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS
ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN
ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS
ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS.
There were no presentations.
Page 3 REGULAR SESSION July 15, 2002
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
CROSSWALK FOR BECK ELEMENTARY ON PARKVIEW DRIVE.
Kathy Grassman handed out a drawing that diagramed the staff recommended crosswalk. Bill
LeGrand shared that the primary concerns when designating a crosswalk. Using a driveway limits the
use of a crosswalk.
Perry Hess of 406 Parkview Drive gave his speaking time to David Yelton of 408 Parkview Drive who
addressed the Council.
Council member Foley made a motion to install the crosswalk directly across from the school with
signage painted on the street, Council member Edstrom 2nd the motion, motion carried unanimously.
TOWN COUNCIL TO CONVENE INTO PUBLIC HEARING:
PUBLIC HEARING
PUBLIC HEARING REGARDING AN ORDINANCE OF THE TOWN OF TROPHY CLUB,
TEXAS, AMENDING ORDINANCE NO. 2000-06 P&Z OF THE TOWN, THE SAME BEING
THE COMPREHENSIVE ZONING ORDINANCE, AND AMENDING THE OFFICIAL
ZONING MAP OF THE TOWN BY CHANGING THE ZONING ON A CERTAIN TRACT OF
LAND DESCRIBED AS A 4.2821 ACRE TRACT OF LAND GENERALLY LOCATED TO
THE NORTH OF STATE HIGHWAY 114, TO THE EAST OF GLEN EAGLES COURT, TO
THE SOUTH OF INDIAN CREEK DRIVE AND TO THE WEST OF THE PLANTATION
APARTMENTS AND BEING MORE PARTICULARLY DESCRIBED IN EXHIBIT "A",
ATTACHED HERETO AND INCORPORATED HEREIN, FROM ITS CURRENT ZONING
OF "PO" PROFESSIONAL OFFICE TO PD PLANNED DEVELOPMENT NO. 24 LAKE
CITIES CHURCH OF CHRIST; PROVIDING THAT SUCH TRACT OF LAND SHALL BE
USED IN ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE
ZONING ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN;
PROVIDING THAT THE ZONING MAP SHALL REFLECT THE PD PLANNED
DEVELOPMENT NO. 24 ZONING DISTRICT FOR THE SUBJECT PROPERTY;
PROVIDING A DEVELOPMENT/SITE PLAN; PROVIDING DEVELOPMENT
STANDARDS; PROVIDING BUILDING ELEVATIONS; PROVIDING SITE LINE STUDIES;
PROVIDING A LANDSCAPE PLAN/PLANT LIST; PROVIDING THE PHOTOMETRIC
PLAN/LIGHT FIXTURES; ESTABLISHING SIGN CRITERIA; PROVIDING A CIVIL SITE
PLAN; PROVIDING A DEVELOPMENT SCHEDULE; PROVIDING A CUMULATIVE
CLAUSE; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING A
PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR
EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED
EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES;
PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. (ZCA-02-003)
Gene Hill explained that the Planning and Zoning Commission approved the zone change request at
the June 20, 2002 meeting by a unanimous vote. Mike Barnes, Architect for Lake Cities Church of
Christ was available to answer questions.
PUBLIC HEARING REGARDING A DEVELOPMENT/SITE PLAN FOR PHASE 1 FOR
PROPOSED PLANNED DEVELOPMENT NO. 24 TO BE KNOWN AS LAKE CITIES
CHURCH OF CHRIST, A 4.2821 ACRE TRACT OF LAND LOCATED GENERALLY TO
Page 4 REGULAR SESSION July 15, 2002
THE NORTH OF STATE HIGHWAY 114, EAST OF GLEN EAGLES COURT, WEST OF
THE PLANTATION APARTMENTS AND SOUTH OF INDIAN CREEK DRIVE.
Gene Hill explained that the Planning and Zoning Commission approved the zone change request at
the June 20, 2002 meeting by a unanimous vote.
TOWN COUNCIL TO CLOSE THE PUBLIC HEARING.
The Public Hearing adjourned at 8:10 p.m.
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION.
Town Council convened into Regular Session at 8:10 p.m.
REGULAR SESSION
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, AMENDING ORDINANCE NO.
2000-06 P&Z OF THE TOWN, THE SAME BEING THE COMPREHENSIVE ZONING
ORDINANCE, AND AMENDING THE OFFICIAL ZONING MAP OF THE TOWN BY
CHANGING THE ZONING ON A CERTAIN TRACT OF LAND DESCRIBED AS A 4.2821
ACRE TRACT OF LAND GENERALLY LOCATED TO THE NORTH OF STATE
HIGHWAY 114, TO THE EAST OF GLEN EAGLES COURT, TO THE SOUTH OF INDIAN
CREEK DRIVE AND TO THE WEST OF THE PLANTATION APARTMENTS AND BEING
MORE PARTICULARLY DESCRIBED IN EXHIBIT "A", ATTACHED HERETO AND
INCORPORATED HEREIN, FROM ITS CURRENT ZONING OF "PO" PROFESSIONAL
OFFICE TO PD PLANNED DEVELOPMENT NO. 24 LAKE CITIES CHURCH OF
CHRIST; PROVIDING THAT SUCH TRACT OF LAND SHALL BE USED IN
ACCORDANCE WITH THE REQUIREMENTS OF THE COMPREHENSIVE ZONING
ORDINANCE AND ALL OTHER APPLICABLE ORDINANCES OF THE TOWN;
PROVIDING THAT THE ZONING MAP SHALL REFLECT THE PD PLANNED
DEVELOPMENT NO. 24 ZONING DISTRICT FOR THE SUBJECT PROPERTY;
PROVIDING A DEVELOPMENT/SITE PLAN; PROVIDING DEVELOPMENT
STANDARDS; PROVIDING BUILDING ELEVATIONS; PROVIDING SITE LINE STUDIES;
PROVIDING A LANDSCAPE PLAN/PLANT LIST; PROVIDING THE PHOTOMETRIC
PLAN/LIGHT FIXTURES; ESTABLISHING SIGN CRITERIA; PROVIDING A CIVIL SITE
PLAN; PROVIDING A DEVELOPMENT SCHEDULE; PROVIDING A CUMULATIVE
CLAUSE; PROVIDING FOR SAVINGS; PROVIDING SEVERABILITY; PROVIDING A
PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR
EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED
EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES;
PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. (ZCA-02-003)
Council Member Matthai made a motion to approve the Ordinance as written. Council Member
Edstrom seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
DEVELOPMENT/SITE PLAN FOR PHASE 1 FOR PROPOSED PLANNED
DEVELOPMENT NO. 24 TO BE KNOWN AS LAKE CITIES CHURCH OF CHRIST, A
4.2821 ACRE TRACT OF LAND LOCATED GENERALLY TO THE NORTH OF STATE
HIGHWAY 114, EAST OF GLEN EAGLES COURT, WEST OF THE PLANTATION
APARTMENTS AND SOUTH OF INDIAN CREEK DRIVE.
Council Member Edstrom made a motion to approve the site plan for Phase 1 as presented Council
Member Spence seconded; motion carried unanimously.
Page 5 REGULAR SESSION July 15, 2002
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION TO AUTHORIZE
THE SALE OF THE 1.4 MILLION DOLLAR $1,400,000.00 PARK/POOL BONDS.
Roger Unger explained that this was put on the agenda at the request of Mayor Pro Tem Williams and
the Ways and Means Committee. Dan Almon, Southwest Securities, explained that the bond buyers
index is 5.04 which is very favorable. Mayor Pro Tem Williams made a motion to authorize the sale of
the bonds, Council Member Edstrom seconded. Motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
APPRECIATING THOSE INDIVIDUALS AND ORGANIZATIONS THAT PARTICIPATED
IN THE TOWN OF TROPHY CLUB'S JULY 4TH CELEBRATION; AND PROVIDING AN
EFFECTIVE DATE.
Council Member Edstrom made a motion to approve the Resolution as written. Council Member
Matthai seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
APPOINTMENT OF COMMITTEE BOARD AND COMMISSION CHAIR APPLICANTS.
Council Member Spence made a motion to approve the following Chairmen. Council Member
Matthai seconded; motion carried unanimously.
Gene Hill, Editorial Review Connie Shaw and Jon Seale, Information Technology
Billy Hughes, Parks and Recreation Donna Krauss, Public Relations
Gene Hill, Planning and Zoning Nestor Karlis, Public Works
Darin Davis, Tree Board Darin Davis, Zoning Board of Adjustment
Neil Twomey, Ways and Means Bob Downey, Utility Franchise
TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
TEMPORARY ALLOWANCE OF CONTROLLED SPECIALIST'S CONCRETE TRUCKS
TO BEGIN WORK AT 6 A.M.
Bill LeGrand explained that the concrete pours are needed very early in the morning to accommodate
the operation of the Waste Water treatment plant.
Mayor Pro Tem Williams made a motion to allow temporary allowance of Controlled Specialist's
concrete trucks to begin work at 6:00 a.m. Council Member Edstrom seconded the motion; motion
carried unanimously.
COUNCIL/STAFF REPORTS.
Reports were given.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
FINANCIALS DATED JUNE 2002.
Council Member Spence made a motion to approve financials dated June 2002. Council Member
Edstrom seconded; motion carried unanimously.
ADJOURN.
Mayor Pro Tem Williams made a motion to adjourn at 9:02 p.m. Council Member Edstrom seconded;
motion carried unanimously.
Page 6 REGULAR SESSION
ATTES .
Town Secretary, own of Trophy Club, Texas
July 15, 2002
, Town �f-Trophy Club, Texas