Minutes TC 07/16/2002MINUTES OF WORKSHOP FOR THE TOWN COUNCIL
FOR THE
TOWN OF TROPHY CLUB
JULY 16, 2002
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in Workshop Session on Tuesday,
July 16, 2002. The meeting was held within the boundaries of the Town and was open to the
public.
JOINT WORKSHOP SESSION
TOWN COUNCIL PRESENT:
Scott Smith
Roger Williams
Susan Edstrom
Beverly Foley
Bill Matthai
Scott Spence
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
MUD 1 DIRECTORS PRESENT:
Dean Henry President
Wesley W. Obermeier Vice President
Jim Hase Secretary/Treasurer
Ted Neidenberger Director
Connie White Director
MUD 2 DIRECTORS PRESENT:
James Thomas President
James P. Budarf Vice -President
Carol Ann Borges Secretary/Treasurer
Lynn Hale Director
MUD 2 DIRECTORS ABSENT:
Kevin Carr
STAFF AND GUESTS PRESENT:
Cathy Morgas
Donna Welsh
Diane Cockrell
Roger Unger
Bill LeGrand
Robert Scott
Beth Ann Gregory
Mary Moore
Bob West
T. Dwight Morrow
Asst. Secretary
District Manager
Town Manager
Town Secretary
Finance Director
Public Works Director
Utility Superintendent
IT Specialist
Recording Secretary
MUD I Attorney
Ways & Means Committee Member
Nestor Karlis Ways & Means Committee Member
Charlene Green Reporter - Trophy Club Times
CALL MEETING TO ORDER
President Dean Henry announced a quorum for MUD 1 and called the meeting to order at 5:00
p.m.
Vice President Budarf announced a quorum for MUD 2 and called the meeting to order at 5:00
p.m.
Mayor Smith announced a quorum for Town Council and called the meeting to order at 5:00 p.m.
DISCUSSION REGARDING POLICIES ON STORM SEWERS
A. REHAB DUE TO ROAD REPAIRS
B. LONG-TERM OWNERSHIP AND MAINTENANCE
C. DRAINAGE FEE USED FOR MAINTENANCE
The MUDs propose that the storm sewers become a part of the Town's expense, with the Town
contracting with the MUDs for repair work.
President Henry provided a background regarding storm sewers.
Upon further discussion, the consensus was to have the managers come back with more research
and their recommendation.
No action taken.
DISCUSSION REGARDING MANAGEMENT AND FUNDING OF EMERGENCY
MEDICAL SERVICES
The MUDs are looking for a win-win situation with the management and funding of EMS. It
would be beneficial to have the fire, police, and EMS all under one/same roof.
Historically, the Town has saved money in the past by consolidating the Fire Department, the
Police Department, and EMS.
Upon discussion, the consensus was to have the managers, Donna Welsh and Cathy Morgas,
come back with their recommendations.
DISCUSSION REGARDING OUTSOURCING OF WATER AND TRASH BILLS
IT Specialist Beth Ann Gregory distributed a handout and explained the benefits and reasons for
outsourcing the utility billing. She also added that an additional savings could be realized by
including the Town paper Around The Town in with the customer's utility bill.
District Manager Morgas stated that she is not recommending the outsourcing of utility bills at
this time.
The Board agreed to take a 15 -minute break at 6:30 p. in. and resumed at 6:45 p.m.
The consensus was to hold off on a decision until the Town Council has an opportunity to make
their decision.
DISCUSSION REGARDING JOINT UTILIZATION OF EMPLOYEES
A. Loss of Records Management personnel
Roger Unger advised the impact the reduction in personnel has had and will have on the Town
and MUDs, adding that almost all employees are shared. The criteria for posting notices on the
marquees is being reevaluated. Some Information Services projects have been deleted. Some
records requests will be distributed to the appropriate departments.
DISCUSSION REGARDING APPOINTMENT OF A LIAISON TO THE WAYS &
MEANS COMMITTEE (Roger Unger)
Roger Unger explained that there should be a representative in the form of a liaison from the
MUD Board, as MUD issues come before the Ways and Means Committee at some point.
Further, he advised that the Ways & Means Committee has a huge impact on budgetary issues.
Roger recommends a liaison be assigned from the MUD to serve on the Ways and Means
Committee.
Director Henry announced that Jim Hase has volunteered to be the liaison for the Ways and
Means Committee.
Consensus was to have Director Hase be the MUD liaison to the Ways and Means committee.
TOWN COUNCIL TO ADJOURN
The Council adjourned at 7:08 p.m.
ATTEST:
Town Secretary, own of Trophy Club, Texas