Minutes TC 11/18/2002MINUTES OF TOWN COUNCIL FORUM AND
REGULAR TOWN COUNCIL MEETING
FOR THE
TOWN OF TROPHY CLUB
NOVEMBER 18, 2002
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
STATE OF TEXAS
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Forum Session and a Regular Session on
Monday, November 18, 2002. The meeting was held within the boundaries of the Town and was open to
the public.
TOWN COUNCIL FORUM — 6:00 P.M.
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Beverly Foley
Bill Matthai
Scott Spence
Susan Edstrom
TOWN COUNCIL MEMBERS ABSENT:
Roger Williams
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Gene Hill
Mayor
Council Member
Council Member
Council Member
Council Member
Mayor Pro Tem
Town Manager
Town Secretary
Chairman, Planning and Zoning
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the forum to order at 6:06 p.m.
COMMITTEE MEMBERS TO ANSWER QUESTIONS REGARDING COMMITTEE
ACTIVITIES, PROJECTS AND DUTIES. Mayor Smith introduced committee representatives and
allowed informal questions.
TOWN COUNCIL TO OBSERVE A PRESENTATION ON THE COMMUNITY PARK AND
POOL AND MARSHALL CREEK PARK AMENITIES AND DISCUSS SAME.
Roger Unger gave an introduction to the Council and residents regarding the Community Park and Pool.
Tom Rutledge, Teague, Nall and Perkins introduced the project and the consultants. The site plan was
submitted to Planning and Zoning last week. Scheduling is a real concern; the hope is to have the pool
open by Memorial Day, 2003. The parking lot has gone out for bid and will be considered by the Council
on December 16t`.
Roger Unger gave an overview of the 10 -acre park and the completion date is scheduled for December
16`h. Lighting will be available in mid summer.
Page 2 Regular Session November 18, 2002
Randy Briggs introduced the Marshall Creek Park project and stated that an interim Ordinance will be
presented to the Council tonight. The Trophy Club lease is currently for a six-month period that started on
October 1, 2002.
ADJOURN FORUM SESSION.
Mayor Smith adjourned the forum at 7: 12 p.m.
REGULAR SESSION — 7:30 P.M.
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Mayor
Beverly Foley
Council Member
Bill Matthai
Council Member
Scott Spence
Council Member
Susan Edstrom
Council Member
TOWN COUNCIL MEMBERS ABSENT:
Roger Williams
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Bill LeGrand
Robert De Los Santos
Randy Briggs
Gene Hill
Steve Poston
Mayor Pro Tem
Town Manager
Town Secretary
Finance Director
Public Works Director
Chief
Community Development Manager
Chairman, Planning and Zoning
Attorney
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Regular Session to order at 7:34 p.m.
INVOCATION.
Jim Moss gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible."
Chief Robert De Los Santos led the pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA.
THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY
PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT
LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC
AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS.
Jim Moss 979 Trophy Club Drive addressed the Council.
REPORTS FROM COMMITTEES: (FIVE-MINUTE TIME LIMIT)
PARKS AND RECREATION
Billy Hughes gave the Council an update regarding the naming of the 10 -acre park.
Page 3 Regular Session November 18, 2002
PLANNING AND ZONING
Gene Hill updated the Council regarding a fence wavier and fast track schedule regarding 16 acres.
PUBLIC RELATIONS
Renata Polino Porter updated the Council regarding coordination to rescheduling the Trophy Club Day,
Christmas tree lighting on December 7"', Pictures with Santa, and a decorated home lighting contest. She
also reported that there is a contest for residents to wear the Trophy Club t -shirt in a photograph that is the
farthest distance from Trophy Club. The photo would need to be made in a location showing a landmark
or verification of the location. There was a video shown recapping the July 4't' festivities.
PUBLIC WORKS
Bill LeGrand updated the Council. The Committee will be going out for Request For Qualifications for
Trash service. A recommendation will be made to the Council in March. The "Crud Mobile" will be here
on December 7th. This year is the end of the first portion of the street renovation program; the Committee
will be revisiting the street program.
LOCAL OPTION ELECTIONS
Margi Cantrell updated the Council. Focusing on Trophy Club's right to vote in regard to the sale of beer
and wine. Greg Last of Southlake met with the Committee. They have established missions, goals, and
objectives. They visited financial needs. The Committee has requested a Resolution to go to Senator Jane
Nelson to approach the Senate at the same time as State Representative Mary Denny presents her bill to
the House. They will approach the EDC B for financial support. They are looking for additional members
to help with this effort.
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, REPEALING ORDINANCE
NO. 1999-13, ESTABLISHING SIGN REGULATIONS, AND ADOPTING NEW PROVISIONS
FOR SIGN REGULATIONS; PROVIDING FOR INCORPORATION OF PREMISES;
PROVIDING DEFINITIONS; PROVIDING GENERAL STANDARDS RELATING TO THE
HEIGHT OF SIGNS, APPLICABLE BUILDING AND ELECTRICAL CODES, ILLUMINATED
SIGNS, AND REQUIREMENTS TO REPAIR; PROVIDING FOR TRAFFIC SAFETY;
PROVIDING FOR POLITICAL SIGNS; PROVIDING FOR DEVELOPER/BUILDER AND
REAL ESTATE SIGNS; ESTABLISHING PROVISIONS FOR ALL AREAS AND ZONING
DISTRICTS; PROVIDING FOR COMMERCIAL SIGNS; PROVIDING SIGNAGE CRITERIA;
PROVIDING FOR PERMISSIBLE SIGNS NOT REQUIRING PERMITS; PROVIDING
PERMIT REQUIREMENTS; PROVIDING FOR TEMPORARY PERMITS; PROVIDING FOR
NONCONFORMING USES; PROVIDING FOR MERITORIOUS EXCEPTIONS AND
APPEALS; PROVIDING FOR PROHIBITION OF SIGNS NOT SPECIFICALLY
AUTHORIZED; PROVIDING GRAFFITI REGULATIONS; PROVIDING A CUMULATIVE
REPEALER CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE
DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR
CONTINUES; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
The Planning and Zoning Commission has been working on this project for the past 6 months. The new
ordinance contains a larger variety of signs than the previous sign ordinances and has been streamlined.
Council Member Edstrom moved to approve the ordinance with an amendment to change Section 5
Political Signs; being put up; changed from 15 days back to 7 days prior to election day; Council Member
Matthai seconded; motion carried unanimously.
Page 4 Regular Session November 18, 2002
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION RELATIVE TO A
REQUEST FOR A WAIVER TO FENCE ORDINANCE 2002-25P&Z, MORE SPECIFICALLY
DESCRIBED AS SECTION 3, ENTITLED `FENCES", SUBSECTION "B" ENTITLED
"HEIGHT REQUIREMENTS", FOR A PROPERTY LOCATED AT 2 BROOKHOLLOW LANE,
LOT 122 OF LAKE FOREST VILLAGE, PHASE THREE. (APPLICANT: STATURE
BUILDERS)
Andrew Reid of 720 S. Kimball, Southlake addressed the Council.
Gene Hill explained that the Commission unanimously approved the wavier. The builder is asking that
the side yard fence adjacent to Indian Creek be placed 10 feet from the side of the house, just inside the
property line. Most of the houses along Indian Creek Drive have their side yard fence located along the
property line.
Council Member Edstrom moved to approve the wavier requiring landscaping outside of the fence.
Council Member Matthai seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS ADOPTING AND APPROVING
CERTAIN RULES AND REGULATIONS GOVERNING THE USE OF MARSHALL CREEK
PARK; PROVIDING FOR INCORPORATION OF PREMISES; PROVIDING DEFINITIONS;
PROVIDING REGULATIONS REGARDING HOURS OPEN TO THE PUBLIC AND SIGNAGE;
PROVIDING GENERAL PROHIBITIONS; PROVIDING FOR EXEMPTIONS;
ESTABLISHING AN ENABLING PROVISION; PROVIDING FOR THE REGULATION OF
VEHICLES, SPEED AND TRAFFIC; REGULATING THE OPERATION OF ALL -TERRAIN
VEHICLES; PROVIDING FOR USAGE FEES; PROVIDING FOR A SPECIAL EVENT
PERMIT APPLICATION PROCEDURE; PROVIDING REASONS FOR SPECIAL EVENT
PERMIT DENIAL; PROVIDING FOR APPEAL OF SPECIAL EVENT PERMIT DENIAL OR
CONDITIONAL APPROVAL; PROVIDING A CUMULATIVE REPEALER CLAUSE;
PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING
A PENALTY OF A FINE NOT TO EXCEED THE SUM OF FIVE HUNDRED DOLLARS
($500.00) FOR EACH OFFENSE, AND A SEPARATE OFFENSE SHALL BE DEEMED
COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR
CONTINUES; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
Roger Unger explained that this interim ordinance includes a fee schedule. The fee schedule in the
Ordinance is simply a starting point. The Corp of Engineers will approve any fees charged and any net
income must be reinvested in the park. Randy Briggs added that Chapter 36 covers several areas not
addressed in the Ordinance and explained that state law mandates guidelines for all terrain vehicles.
Robert Schnee of the GLPA, 2701 High Road, Flower Mound and Billy Hughes, 216 Inverness addressed
the Council.
Randy Briggs recommended that this Ordinance be effective December 15, 2002. Council Member
Edstrom moved to approve the Ordinance with the following amendments: 1) Section 2 Definitions — add
motorcycle 2) change the definition of Vehicle to Vehicle includes any wheeled device of conveyance,
propelled by motor or engine. 3) Section 3. Hours open to public change to:
Park Operational Hours
Season
Days
Park Opens
Park Closes
Summer
M -F
6:00 AM
9:00 PM
Summer
S/S
6:00 AM
9:00 PM
Winter
M -F
6:00 AM
6:00 PM
Winter
SIS
6:00 AM
6:00 PM
Page 5 Regular Session November 1.8, 2002
Season
Days
Summer
M -F
Summer
S/S
Winter
M -F
Winter
S/S
Park ORV/OHV Operational Hours
Park Opens
From
To
6:00 AM
8:00 AM
8:00 PM
6:00 AM
8:00 AM
7:00 PM
6:00 AM
8:00 AM
5:00 PM
6:00 AM
8:00 AM
4:00 PM
Park Closes
9:00 PM
9:00 PM
6:00 PM
6:00 PM
Winter hours as discussed in workshop 4) Section 9 Usage Fees $5 for each vehicle, $3 for each
ATV/motorcycle and add motorcycle to the definitions and 5) a Special Use Permit to be determined by
the Council. Council Member Matthai seconded; motion carried unanimously.
CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
A. UTILIZE COURT TECHNOLOGY FUNDS TO PURCHASE SOFTWARE TO ALLOW
COURT TO COMMUNICATE DIRECTLY WITH DENTON SHERIFF'S OFFICE VIA
COMPUTER.
B. REGULAR SESSION MINUTES DATED NOVEMBER 4 2002.
C. FINANCIALS DATED OCTOBER 31 2002
Council Member Spence moved to approve the consent agenda as written. Council Member Edstrom
seconded; motion carried unanimously.
COUNCIL/STAFF REPORTS.
Staff and Council reports given.
ADJOURN.
Council Member Matthai moved to adjourn at 10:10 p.m. Council Member strom Seco ed �inotion
carried unanimously. ,r
` t
i
yor, Town of tr4hy Club, Texas
ATTEST:
Town Secretary, Town of Trophy Club, Texas