Minutes TC 10/07/2002MINUTES OF TOWN COUNCIL WORKSHOP
AND
REGULAR TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
OCTOBER 7, 2002
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in a Special Session on Monday, October 7, 2002.
The meeting was held within the boundaries of the Town and was open to the public.
WORKSHOP SESSION — 6:00 P.M.
TOWN COUNCIL MEMBERS PRESENT:
Roger Williams
Beverly Foley
Bill Matthai
Scott Spence
Susan Edstrom
TOWN COUNCIL MEMBERS ABSENT:
Scott Smith
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Bill LeGrand
Patricia Adams
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Mayor
Town Manager
Town Secretary
Finance Director
Public Works Director
Town Attorney
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Pro Tem Williams called to order at 6:01 p.m.
DISCUSSION REGARDING PRELIMINARY SITE PLAN, CONCEPT, AND COST ESTIMATES OF
THE POOL PROJECT. (see drop in)
Roger Unger explained that the pump equipment has to be ordered by the 1st of November to plan for a spring
2003 opening date. The budget has been reviewed and cost estimates show us short $125,000. With the risk -
management method, we are allowed to go out for bids and adjust shade structures, etc. Tom Rutledge, Team
Leader, Teague, Nall and Perkins, introduced the project. Michael Hoffer of Hahnfeld Hoffer Stanford explained
the pool concept plan. Terry Brannon, The Brannon Corporation, explained the use and operation of the pool.
TOWN COUNCIL TO INTERVIEW AN APPLICANT FOR THE UTILITY FRANCHISE
COMMITTEE.
a. Robert Champagne (6:50 p.m.)
The Council interviewed Mr. Champagne.
ADJOURN WORKSHOP SESSION.
Workshop adjourned at 6:53 p.m.
Page 2 Regular Session October 7, 2002
REGULAR SESSION — 7:00 P.M.
TOWN COUNCIL MEMBERS PRESENT:
Roger Williams
Beverly Foley
Bill Matthai
Scott Spence
Susan Edstrom
TOWN COUNCIL MEMBERS ABSENT:
Scott Smith
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Bill LeGrand
Patricia Adams
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Mayor
Town Manager
Town Secretary
Finance Director
Public Works Director
Town Attorney
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Pro Tem Williams called the Regular Session to order at 7:05 p.m., noting a quorum was present.
INVOCATION.
Council Member Bill Matthai gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible."
Council Member Susan Edstrom led the pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE
COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE
COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS
MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE
AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS
PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS.
There were no presentations.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING APPROVAL
OF THE PRELIMINARY SITE PLAN, CONCEPT, AND COST ESTIMATES FOR THE POOL
PROJECT.
Roger Unger gave an overview of the presentation made in the workshop and explained the timeline using a
Construction Manager at Risk method to assist with budget restrictions. Terry Brannon, The Brannon Company,
added additional comments regarding alternate bids for flexibility of the project.
Council Member Matthai made a motion to approve the preliminary site plan, a concept, and cost estimates for
the pool project with alternative bids for both slides. Council Member Edstrom seconded; motion carried
unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
APPOINTMENT OF LOCAL OPTION COMMITTEE MEMBER TO REPLACE PREVIOUSLY
NOMINATED MEMBER.
a. Neil Twomey
Page 3 Regular Session October 7, 2002
Mayor Pro Tem Williams explained that Pete Reinke resigned from the Committee. Council Member Spence
made a motion to appoint Neil Twomey to the Local Option Election Committee. Council Member Edstrom
seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
APPOINTING ONE (1) CITIZEN TO THE UTILITY FRANCHISE COMMITTEE FOR A TWO (2)
YEAR TERM; AND PROVIDING AN EFFECTIVE DATE.
a. Robert Champagne
Council Member Spence made a motion to appoint Robert Champagne to the Utility Franchise Committee.
Council Member Edstrom seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING MEDIAN
PLAN ON TROPHY CLUB DRIVE FROM SUMMIT COVE TO OAK HILL DRIVE. (Plans can be
viewed at Public Works Office)
Bill LeGrand explained that the Public Works has adjusted the previously proposed landscape plan. Steven
Beebe of the Public Works Committee presented the new design removing most of the pavestone. Council
Member Edstrom made a motion to adopt the landscape plan based on budget allocations, if we can achieve the
new landscape plan to include ground cover in lieu of sod where possible all the way to Oak Hill staying within
the budget. Council Member Matthai seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION TO RESERVE
ENCUMBRANCES FOR LONG-TERM STREET REPAIRS.
Mayor Pro Tem Williams explained that the $111,030 in fiscal year budget 2001/2003 needs to be reserved for
the 2002/2003 fiscal year budget in reference to long-term street repairs. Council Member Spence made a
motion to reserve the $111, 000 for long-term street repairs. Council Member Edstrom seconded; motion
carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION TO RESERVE FUNDS FOR
THE 4TH OF JULY CELEBRATION FUND AND THE BEAUTIFICATION FUND.
Roger Unger explained that the Beautification Fund is in a separate bank account. The July 4`'' Committee
received contributions from the Economic Development Corporation B and the Municipal Utility Districts as
well as the town. The request is to set the $11,513 excess revenue aside to offset next year's event.
Mayor Pro Tem Williams moved to table this agenda item until the October 21, 2002 Council meeting. Council
Member Edstrom seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
ORDINANCE REPEALING ORDINANCE NO. 1999-02, RELATING TO MOBILE HOME AND HUD.
CODE MANUFACTURED HOME PLACEMENT AND TO THE PLACEMENT OF HEAVY
VEHICLES, BOATS, TRAILERS, AND RECREATIONAL VEHICLES, AND ADOPTING NEW
PROVISIONS FOR MOBILE HOME AND HUD -CODE MANUFACTURED HOME PLACEMENT
AND REPLACEMENT AND THE PLACEMENT OF HEAVY VEHICLES, BOATS, TRAILERS AND
RECREATIONAL VEHICLES WITHIN THE CORPORATE LIMITS OF THE TOWN; PROVIDING
DEFINITIONS; PROVIDING REGULATIONS FOR THE PLACEMENT OF MOBILE HOMES IN
MOBILE HOME/MODULAR HOME DISTRICTS ONLY; PROVIDING REGULATIONS FOR
REPLACEMENT OF MOBILE HOMES; PROVIDING REGULATIONS FOR HUD -CODE
MANUFACTURED HOMES; PROVIDING AN APPLICATION PROCESS; REGULATING BOATS
AND TRAILERS TIED INTO UTILITY SERVICES; REGULATING THE LOCATION AND
MAINTENANCE OF HEAVY VEHICLES, BOATS AND TRAILERS; REGULATING THE
LOCATION AND PLACEMENT OF RECREATIONAL VEHICLES; PROVIDING FOR
PRESUMPTION THAT THE PERSON IN WHOSE NAME THE VEHICLE IS REGISTERED
LOCATED OR PARKED THE VEHICLE; PROVIDING A PENALTY NOT TO EXCEED THE SUM
OF FIVE HUNDRED DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE
Page 4 Regular Session October 7, 2002
SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION
OCCURS OR CONTINUES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A
CUMULATIVE REPEALER CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN
EFFECTIVE DATE.
Council Member Foley explained that the Ordinance has been amended to not allow a recreational vehicle to
park behind a fence and that a recreational vehicle owner can bring the recreational vehicle onto their property
to load and to unload only.
Council Member Foley made a motion to approve the ordinance as written. Council Member Edstrom seconded;
motion carried unanimously.
CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE
MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA
AND WILL BE CONSIDERED SEPARATELY.
A. SPECIAL SESSION MINUTES DATED SEPTEMBER 9,200
B. WORKSHOPIPUBLIC HEARING AND REGULAR SESSION MINUTES DATED
SEPTEMBER 16 2002.
C. SPECIAL SESSION MINUTES DATED SEPTEMBER 23 2002.
D. TOWN COUNCIL TO ADOPT A RESOLUTION APPROVING THE TAX ROLL OF
THE DENTON CENTRAL APPRAISAL DISTRICT.
Council Member Spence made a motion to approve A. September 23, 2002 Minutes, B. September 16, 2002
Minutes, C. September 23, 2002 Minutes and D. Resolution approving the Tax Roll of the Denton Central
Appraisal District. Council Member Matthai seconded; motion carried unanimously.
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ADJOURN. '�f
Council Member Edstrom made a motion to adjourn at 9:37 p.m. Council tuber Matthai Seco 'ded; motion
passed unanimously.
Mayor, Town of Tr y Club, Texas
ATTEST
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Town Secretary, Town of Trophy Club, Texas
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