Minutes TC 04/21/2003MINUTES OF TOWN COUNCIL
REGULAR MEETING
FOR THE TOWN OF TROPHY CLUB
APRIL 21, 2003
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
STATE OF TEXAS
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, April 21,
2003. The meeting was held within the boundaries of the Town and was open to the public.
*REGULAR SESSION — 7:00 P.M.
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Susan Edstrom
Beverly Foley
Scott Spence
Bill Matthai
TOWN COUNCIL MEMBERS ABSENT:
Roger Williams
STAFF AND GUEST(S) PRESENT:
Diane Cockrell
Patricia Adams
Robert De Los Santos
Neal Twomey
Renata Pellino-Porter
Tom Rutledge
Mayor
Council Member
Council Member
Council Member
Council Member (arrived 8:58 p.m.)
Mayor Pro Tern
Town Secretary
Attorney
Director of Police and Fire Services
Council Candidate
Council Candidate
Teague, Nall & Perkins
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Regular session to order at 7:12 p.m. noting a quorum was present.
2. INVOCATION.
Roger Unger gave the invocation.
3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible."
Scott Spence led the pledges.
4. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO
ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON
THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR
DISCUSS ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME
CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL
HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL
ADDRESSING THOSE ITEMS.
Garry Boltz of 7 Shields Court addressed the Council.
Page 2 Regular Session April 21, 2003
5. COUNCIL/STAFF REPORTS.
Roger Unger giving latitude to the Council to do reconstruction and improvements gave Council
and staff and update regarding street improvements.
6. TOWN COUNCIL TO OBSERVE A PRESENTATION BY DETECTIVE TONY
SIMMONS REGARDING OUTSTANDING ACHIEVEMENT BY THE TROPHY CLUB
LAW ENFORCEMENT EXPLORER POST AT THE STATE OF TEXAS 2003 LAW
ENFORCEMENT EXPLORER COMPETITION AND DISCUSS SAME.
Tony Simmons gave a presentation to the Council regarding outstanding achievement of
receiving a second place trophy and felony traffic stops by the Trophy Club Law Enforcement
Explorer Post and a video was shown to the Council. Tony Simmons introduced the members
that were present.
7. A PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, TO RECOGNIZE OUTSTANDING ACHIEVEMENT BY THE TROPHY CLUB
LAW ENFORCEMENT POST, WHO REPRESENTED OUR TOWN AND WHO BY
THEIR PARTICIPATION IN THE STATE OF TEXAS 2003 LAW ENFORCEMENT
EXPLORER COMPETITION, BRING HIGH HONOR TO THE TOWN AND TO ALL
OF OUR RESIDENTS; RECOGNIZING AND CONGRATULATING THEM ON THEIR
ACHIEVEMENTS; AND PROVIDING AN EFFECTIVE DATE.
Mayor Smith read the Proclamation to the Explorer Post and presented a copy of the
proclamation to each Advisor and Explorer member.
Council Member Foley made a motion to adopt the Proclamation to recognize outstanding
achievement by the Trophy Club Law Enforcement Post. Council Member Edstrom seconded;
motion carried unanimously.
Mayor Smith presented the Proclamation to Trophy Club Law Enforcement Post and their
Advisors.
8. TOWN COUNCIL TO INTERVIEW TWO APPLICANTS FOR THE PUBLIC
RELATIONS COMMITTEE.
John Ryback
Town Council to interview candidate at a later meeting date.
Marilyn Sparks
Town Council had a brief discussion with the candidate.
9. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, APPOINTING CITIZENS TO TWO (2) SEATS ON THE PUBLIC RELATIONS
COMMITTEE FOR A ONE (1) YEAR TERM; AND PROVIDING AN EFFECTIVE
DATE.
Council Member Edstrom moved to appoint Marilyn Sparks to one seat on the Public Relations
Committee. Council Member Spence seconded; motion carried unanimously.
10. TOWN COUNCIL TO OBSERVE PRESENTATION, DISCUSS AND TAKE
APPROPRIATE ACTION RELATIVE TO THE REQUEST FOR FINAL PLAT
APPROVAL OF 22.417 ACRE TRACT OF LAND KNOWN AS TROPHY WOOD
BUSINESS CENTER, LOCATED GENERALLY TO THE NORTH OF STATE
HIGHWAY 114, WEST OF T.W. KING ROAD AND SOUTH OF HANNA COURT AND
JAMIE COURT.
Page 3 Regular Session April 21, 2003
This item was on our April 17`h agenda was tabled until May 151 at the request of the developer.
The tabling was followed by a discussion before the Commission by the Public Works Director
and the Town Engineer concerning a necessity for a letter of authorization and/or a permit
covering the proposed improvements crossing the 35 -foot Texas Power and Light easement and
its proximity to existing electrical towers, among other concerns.
A principal concern is the proposed construction of Trophy Wood Drive that would result in one
of the existing ONCOR electrical Towers being located in the street median.
Council Member Foley moved to table this agenda item. Council Member Spence seconded;
motion carried unanimously.
11. TOWN COUNCIL TO OBSERVE PRESENTATION, DISCUSS AND TAKE
APPROPRIATE ACTION RELATIVE TO A FENCE WAIVER REQUEST TO THE
REQUIREMENTS SET FORTH IN TOWN ORDINANCE NO. 2002-42 P&Z, SECTION 3
ENTITLED "FENCES", SUBSECTION `B" ENTITLED "HEIGHT REQUIREMENTS",
(1) PERTAINING SPECIFICALLY TO THE HEIGHT OF REAR AND SIDE YARD
FENCES, FOR A PROPERTY LOCATED AT 1 CYPRESS COURT, LOT 52 OF THE
LAKE FOREST VILLAGE PHASE III ADDITION.
The Carlisle's are requesting a waver to construct a new 8' fence along Indian Creek Drive the
rear of their property. They are proposing to remove the current horizontal shadowbox fence that
was installed with the development of the Lake Forest Village subdivision. By removing the
existing shadowbox and replacing their fence, there will no longer be a parallel fence. They are
requesting an 8' fence for more rear yard privacy because there are grade differentials along
Indian Creek Drive. At present, there is an existing horizontal shadowbox fence that was
installed with the development of Lake Forest Village III subdivision in the 1980's and a parallel
fence installed by a previous resident prior to the Carlisle's purchase of the property. Both
existing fences are in a state of disrepair along the 243 foot length of the applicant' rear yard.
Council Member Edstrom moved to approve regarding the request for a fence waiver to the
requirements set forth in Town Ordinance No. 2002-42 P&Z, Section 3 entitled "fences",
Subsection "B" entitled "height requirements", (1) pertaining specifically to the height of rear and
side yard fences, for a property located at 1 Cypress Court, Lot 52 of the Lake Forest Village
Phase III addition. Council Member Foley seconded; motion carried unanimously.
Moved to Agenda Item #17
12. TOWN COUNCIL TO OBSERVE A PRESENTATION REGARDING BUILDING
PERMIT FEES AND DISCUSS SAME.
Mark Carr gave a presentation to the Council regarding building permit fees.
13. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
APPROVAL OF A CHANGE ORDER FOR ADDITION OF SIDEWALKS TO THE
CURRENT INDIAN CREEK DRIVE STREET RESTORATION PROJECT.
Garry Boltz of 7 Shields Court and Dennis Sheridan of 1 Hill Crest Court and Riley Mills of 113
Seminole Drive addressed the Council.
Dennis Sheridan presented a list of residents that requested that bond election money "NOT" be
used for sidewalks on the bond election projects.
George Gearner of the Public Safety Committee shared that stripping and buttons to allow
walkers, joggers and bikers could use part of the street pavement for travel.
Page 4 Regular Session April 21, 2003
Council Member Edstrom moved to table this agenda item and revisit this agenda item at the May
19th Council meeting. Council Member Spence seconded; motion carried 3-0-1 with Council
Members Edstrom, Foley and Spence voting for and Council Member Matthai abstaining.
14. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
AMENDMENTS SUBMITTED BY THE PUBLIC SAFETY COMMITTEE/STAFF IN
REFERENCE TO THE EXTENSION OF THE SCHOOL ZONES, THE RELOCATION
OF THE FLASHING LIGHTS, AND THE CREATION OF A NO PARKING ZONE.
Pam Cates of 213 Lakeshore addressed the Council.
Council Member Edstrom moved to approve the amendments submitted by the Public Safety
Committee/Staff in reference to the extension of the school zones, the relocation of the flashing
lights, and the creation of a No Parking Zone. Council Member Matthai seconded; motion
carried unanimously.
15. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
THE WAYS AND MEANS COMMITTEE TO PREPARE WRITTEN PURCHASING
POLICIES FOR THE TOWN OF TROPHY CLUB.
Neil Twomey of 203 Oakmont Drive addressed the Council.
Council Member Foley moved to table this agenda item until the May 5"' Council meeting.
Council Member Edstrom seconded; motion carried unanimously.
16. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
APPROVING THE NOMINATION OF RILEY MILLS AS CHAIRMAN OF THE
PUBLIC WORKS COMMITTEE.
Council Member Spence moved to appoint Riley Mills as Chairman of the Public Works
Committee. Council Member Edstrom seconded; motion carried unanimously.
17. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
THE PUBLIC WORKS COMMITTEE TO PREPARE A "STREET REPAIR POLICIES
AND APPROACH".
Garry Boltz of 7 Shields Court addressed the Council.
The Public Works Committee will consider creating a "Street Repair Policies and Approach" and
make a recommendation to the Council.
18. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
THE HIRING OF AN INTERN TO ASSIST THE WAYS AND MEANS COMMITTEE IN
DEVELOPMENT OF THREE AND FIVE YEAR PLANS.
Neil Twomey requested the approval of $300 in Town funds to be used to pay an intern to assist
the Ways and Means Committee.
Council Member Edstrom moved to approve the hiring of an intern to assist the Ways and Means
Committee in development of three to five year plans in the amount of up to $300. Council
Member Spence seconded; motion carried 3-1-0 with Council Members Edstrom, Spence and
Matthai voting for and Council Member Foley voting against.
19. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM
ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE
ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF
THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY.
Page 5 Regular Session April 21, 2003
A. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION
REGARDING APPROVAL OF REGULAR SESSION MINUTES DATED MARCH
17, 2003.
B. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION
REGARDING APPROVAL OF THE FORUM AND REGULAR SESSION MINUTES
DATED APRIL 7 2003.
C. FINANCIAL DATED MARCH, 2003.
Council Member Edstrom moved to approve the consent agenda with the recommended changes.
Council Member Matthai seconded the motion; motion carried unanimously.
ADJOURN.
Council Member Edstrom moved to adjourn at 9:39 p.m.;
carried unanimously.
of Trophy Club, Texas
, Town
Spence seconded; motion
, Texas