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Minutes TC 08/18/2003MINUTES OF TOWN COUNCIL REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB AUGUST 1.8, 2003 *REGULAR SESSION — 7:00 P.M. LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS STATE OF TEXAS § COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, August 18, 2003. The meeting was held within the boundaries of the Town and was open to the public. TOWN COUNCIL MEMBERS PRESENT: Scott Smith Susan Edstrom Bill Matthai Scott Spence Roger Williams TOWN COUNCIL MEMBERS ABSENT: Beverly Foley STAFF AND GUEST(S) PRESENT: Donna Welsh Sharon Huppert Patricia Adams Robert De Los Santos Randy Briggs Gene Hill Mayor Council Member Council Member Council Member Council Member Mayor Pro Tem Town Manager Recording Secretary Town Attorney Director of Police and Fire Services Community Development Manager Planning and Zoning Chairman 1. CALL TO ORDER AND ANNOUNCE A QUORUM. Mayor Smith called the Regular session to order at 7:05 p.m. noting a quorum was present. 2. INVOCATION. Pearl Ford gave the invocation. 3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG. PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG. "Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible" Chief De Los Santos led the pledges. 4. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS. Bob Downey of 531 Indian Creek and Pauline Twomey of 203 Oakmont addressed the Council. 5. COUNCIL/STAFF REPORTS. Staff and Council updated the residents and staff present. Page 2 Regular Session August 18, 2003 6. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING TWO (2) CITIZENS TO TWO (2) SEATS ON THE ECONOMIC DEVELOPMENT CORPORATION B COMMITTEE FOR THE REMAINDER OF THE UNEXPIRED TERMS WITH ONE (1) SEAT EXPIRING ON JUNE 30, 2004 AND ONE (1) SEAT EXPIRING JUNE 30, 2005 FOR A TWO (2) YEAR TERM; AND PROVIDING AN EFFECTIVE DATE. a. Tim Meredith b. Rebecca Lynn Shuman Council Member Edstrom moved to approve to the Economic Development Corporation B Committee the appointment of Tim Meredith for the remainder of the unexpired one-year term expiring on June 30, 2004 and Rebecca Lynn Shuman for the remainder of the two-year term expiring on June 30, 2004. Council Member Spence seconded; motion carried unanimously. 7. TOWN COUNCIL TO HEAR AN UPDATE ON THE ACTIVITIES OF THE TROPHY CLUB ECONOMIC DEVELOPMENT SUPPORT GROUP AND A PROBABLE LOCAL OPTION ELECTION IN FEBRUARY, 2004 AND DISCUSS SAME. Margi Cantrell updated the Council regarding the activities of the Trophy Club Economic Development Support Group. 8. TOWN COUNCIL TO OBSERVE A PRESENTATION, DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A REQUEST FOR FINAL PLAT APPROVAL OF A 15.015 ACRE TRACT OF LAND KNOWN AS THE LAKEVIEW ADDITION, LOCATED GENERALLY TO THE NORTH OF VILLAGE TRAIL DRIVE, AND WEST OF THE LAKES OF TROPHY CLUB. Gene Hill addressed the Council. Planning and Zoning Coordinator Kerin Fleck has noted that Lakeview Elementary School site is not platted. This is evidently due to its construction in the early 1980s, prior to incorporation of the Town. Last year, staff was contacted by the Northwest Independent School District architects about a proposed remodeling and construction of an addition to the school building. At the time, Ms. Fleck informed them that any increase in square footage of the structure required a Site Plan change. As she noted in the staff comments in order to change a Site Plan, the school site must have a Site Plan, and in order to have a Site Plan, they must have a Final Plat of the school site. In order to develop the proper trail of documentation, Dunaway Associates, Inc. appeared before the Planning and Zoning Commission at our August 7`" meeting and required approval of their Final Plat of the Lakeview Addition. The Town engineers, Town planner and the Fire Department have reviewed the submitted Final Plat documentation and have no outstanding issues with this item. By unanimous vote, the Commission approved the Final Plat as presented. Council Member Edstrom moved to approve the request for final plat approval of a 15.015 acre tract of land known as the Lakeview addition, located generally to the north of Village Trail Drive, and west of the Lakes of Trophy Club. Council Member Spence seconded; motion carried unanimously. 9. TOWN COUNCIL TO OBSERVE A PRESENTATION, DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A REQUEST FOR SITE PLAN APPROVAL OF A 15.015 ACRE TRACT OF LAND KNOWN AS THE LAKEVIEW ADDITION, ZONED R-12, LOCATED GENERALLY TO THE NORTH OF VILLAGE TRAIL DRIVE, AND WEST OF THE LAKES OF TROPHY CLUB. Gene Hill addressed the Council. He stated that all staff comments have been addressed on the Site Plan, less the landscaping issues. While Dunaway was addressing review comments, an issue arose with the landscaping requirements outlined in the CZO. Since Lakeview was built prior to the incorporation of the Town, there were no landscaping requirements to comply with at that time. Now that NISD is adding on to the school, they must get Site Plan approval and come into compliance with the CZO landscaping requirements. Evidently, the site has always been low on landscaping and therefore, there is not much that can count as credit towards the requirement. Under the current standards, the district would have to plant an enormous amount of trees and shrubs in order to come into compliance. I spoke with Dan Boutwell about the situation. He said most cities have language in their zoning ordinance giving some relief for situations such as this. We decided the CZO should have a provision allowing (under the right circumstances) relief from the landscaping criteria. In the meantime, NISD is anxious to begin construction on the new addition. The work will be done in three phases, during the school year. In an effort to Page 3 Regular Session August 18, 2003 work with the district, staff suggests everything but the landscaping be approved on the Site Plan. While work begins on the remodel and addition, staff will address the landscaping provisions by proposing and amendment to the CZO. Once the amendment is approved, Dunaway Associates would then be able to submit a landscape plan. Due to the fact that the landscaping is one of the last items completed, staff feels that this is a reasonable compromise for both sides. The Planning & Zoning Commission was in agreement and they tied their motion to issuance of the certificate of occupancy. Council Member Edstrom moved to approve the request for site plan approval of a 15.015 acre tract of land known as the Lakeview addition, zoned R-12, located generally to the north of Village Trail Drive, and west of the Lakes of Trophy Club with contingency that the landscape phase of the project will be approved prior to the issuance of Certificate of Occupancy. Council Member Matthai seconded; motion carried unanimously. 10. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING ORDINANCE NO. 2003-08 RELATING TO TRAFFIC AND STREET CONTROL REGULATIONS AND ADOPTING NEW PROVISIONS RELATING TO TRAFFIC AND STREET CONTROL REGULATIONS; PROVIDING DEFINITIONS; PROVIDING FOR A MAXIMUM RATE OF SPEED FOR VEHICLES OF THIRTY (30) MILES PER HOUR WITHIN THE TOWN AND TWENTY (20) MILES PER HOUR WITHIN A CERTAIN DISTANCE OF SCHOOLS AND DURING SPECIFIC HOURS; PROVIDING FOR THE DESIGNATION OF SCHOOL ZONES; PROVIDING FOR THE POSTING OF SPEED LIMIT AND SCHOOL ZONE SIGNS; PROVIDING FOR THE POSTING OF STOP SIGNS; PROVIDING FOR THE POSTING OF STOP LIGHTS; REGULATING THE CONSTRUCTION OF STRUCTURES WHICH MIGHT IMPACT VISIBILITY ON THE ROADWAY; PROVIDING PARKING REGULATIONS; PROHIBITING THE PARKING OF MOTOR VEHICLES ON PUBLIC HIGHWAYS, STREETS AND OTHER RIGHTS-OF-WAY BETWEEN THE HOURS OF 3:00 A.M. AND 5:00 A.M. EACH DAY; PROVIDING REGULATIONS FOR OVERWEIGHT VEHICLES; PROVIDING FOR PERMITS; PROVIDING FOR WEIGHTS OF LOADS; PROVIDING FOR THE WEIGHING OF LOADED VEHICLES BY POLICE OFFICERS; PROVIDING PROCEDURES FOR THE TRANSPORTATION OF SOLID WASTE; PROVIDING PROCEDURES FOR THE TRANSPORTATION OF READY MIXED CONCRETE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL OTHER ORDINANCES AFFECTING SPEED OF MOTOR VEHICLES, TRAFFIC CONTROL DEVICES, OBSTRUCTION OF VIEW, PARKING, AND OVERWEIGHT VEHICLES EXCEPT TO THE EXTENT OF CONFLICT HEREWITH; PROVIDING A SAVINGS AND REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PUBLICATION CLAUSE; PROVIDING A PENALTY NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS; PROVIDING AN ENGROSSMENT AND ENROLLMENT CLAUSE; AND PROVIDING AN EFFECTIVE DATE. George Geamer of 329 Inverness Drive and Jackie Stephens of 336 Inverness Drive addressed the Council. Jackie Stephens submitted, for the record, petitions regarding stop signs at Trophy Wood and Inverness Drive. Council Member Edstrom moved to amend the Ordinance as follows: • Approve - Page 2 of the Ordinance the last two paragraphs should read, "WHEREAS, on 5`h of March 2001, the Town of Trophy Club adopted Ordinance No. 2001-05 relating to traffic and street control regulations and repealing Ordinance No. 99-31; and WHEREAS, on 19`h May 2003, the Town of Trophy Club adopted Ordinance No. 2003-08 relating to traffic and street control regulations and repealing Ordinance No. 2001- 05; and" • Approve - Page 4 of the Ordinance Section III. Speed of Vehicles; B School Zones; No. 3. • Approve - Page 5 of the Ordinance Section III. Speed of Vehicles; B School Zones; No. 4. • Change- Page 8 of the Ordinance Section IV. Traffic Control Devices; B. Stop signs; Item 47; should read "at the southwest corner of Trophy Wood extension at T. W. King Road facing west on Trophy Wood Drive". • Approve — Page 13 of the Ordinance Section IV. Traffic Control Devices; B. Stop signs; Items 118 and 119. • Remove - Page 13 of the Ordinance Section IV. Traffic Control Devices; B. Stop signs; Items 120 thm 123 until further investigation. Page 4 Regular Session August 18, 2003 Change — Page 17 of the Ordinance Section VI. Parking; B. Parking of vehicles prohibited; Item 7; should read "... between the hours of 7:00 A.M. and 9:30 A.M.... ". Council Member Spence seconded; motion carried 3-1-0 with Council Members Spence, Edstrom and Matthai voting for and Council Member Williams voting against. I I. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION TO APPOINT MEMBERS TO A TASK FORCE TO IMPLEMENT A REORGANIZATION OF THE COMMITTEE STRUCTURE. The departments to be assisted by staff committees are Finance, Public Safety, Administration/Public Relations, Community Development, Parks and Information Technology. Council Member Williams moved to appoint the following residents to the task force to implement a reorganization of the committee structure; Bob Downey, Pearl Ford, Nestor Karlis, and Council Member Spence. Council Member Matthai seconded; motion carried unanimously. 12. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. A. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING APPROVAL OF THE REGULAR SESSION MINUTES DATED JULY 7, 2003. B. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING APPROVAL OF THE WORKSHOP SESSION MINUTES DATED JULY 28, 2003. C. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING APPROVAL OF THE REGULAR SESSION MINUTES DATED AUGUST 4, 2003 D. FINANCIALS DATED JULY, 2003. Council Member Williams moved to approve Item C. amending Item 5 of the regular session dated August 4, 2003 minutes regarding Alc(4) to read: Remove "Only electric motors shall be used for the purpose of pumping oil wells or for gathering line compressors located at gas well sites". Council Member Edstrom seconded; motion carried unanimously. Council Member Edstrom moved to approve Items A, B, and D. Council Member Matthai seconded; motion carried unanimously. 13. ADJOURN. Council Member Williams moved to adjourn at 9:28 p.m. Council Member Edstrom seconded; motion carried unanimously. fr f Mayor Pro Tem, cwn of Tri y Club, Texas ATTEST: 0 Pty I Town Secretary, Town of Trophy Club, Texas