Minutes TC 02/03/2003MINUTES OF REGULAR TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
FEBRUARY 3, 2003
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
REGULAR SESSION — 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, February 3,
2003. The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Roger Williams
Bill Matthai
Scott Spence
Susan Edstrom
Beverly Foley
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Robert De Los Santos
Steve Poston
Teresa Junkert
Tom Brown
Mayor
Mayor Pro Tem
Council Member (arrived 8:43 p.m.)
Council Member
Council Member
Council Member
Town Manager
Town Secretary
Finance Director
Director of Police and Fire Services
Attorney
Applicant for the PR Committee
Applicant for Public Works Committee
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Regular Session to order at 7:05 p.m., noting a quorum was present.
INVOCATION.
Roger Unger gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible."
Bill LeGrand led the pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE
COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE
COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS
MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE
AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS
PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS.
Neil Twomey of 203 Oakmont and Billy Hughes of 216 Inverness addressed the Council.
Page 2 Regular Session February 3, 2003
TOWN COUNCIL TO INTERVIEW AN APPLICANT FOR THE PUBLIC RELATIONS
COMMITTEE.
• Teresa Junkert
The Council had a brief discussion with the candidate, Teresa Junkert.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB TEXAS
APPOINTING A CITIZEN TO ONE (1) SEAT ON THE PUBLIC RELATIONS COMMITTEE FOR
A ONE (1) YEAR TERM; AND PROVIDING AN EFFECTIVE DATE.
Council Member Edstrom moved to appoint Teresa Junkert to the Public Relations Committee. Council
Member Spence seconded; motion carried unanimously.
TOWN COUNCIL TO INTERVIEW AN APPLICANT FOR THE PUBLIC WORKS COMMITTEE.
• Tom Brown
The Council had a brief discussion with the candidate, Tom Brown.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB TEXAS
APPOINTING A CITIZEN TO ONE (1) SEAT ON THE PUBLIC WORKS COMMITTEE FOR A
ONE (1) YEAR TERM; AND PROVIDING AN EFFECTIVE DATE.
Mayor Pro Tem Williams moved to appoint Tom Brown to the Public Relations Committee. Council
Member Edstrom seconded; motion carried unanimously.
COUNCIL/STAFF REPORTS.
• Workshop with MUDl/MUD2 at 7:30 p.m. on Thursday, March 13, 2003 (Donna Welsh)
Council and Staff reports were given.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB TEXAS,
REPEALING ORDINANCE NO. 91-02, ADOPTING DESIGN STANDARDS FOR PAVING,
DRAINAGE AND UTILITY IMPROVEMENTS; AND ADOPTING NEW REGULATIONS FOR
DESIGN STANDARDS AND CONSTRUCTION SPECIFICATIONS FOR ROADWAY, DRAINAGE
AND UTILITY IMPROVEMENTS; ADOPTING REGULATIONS FOR ROADWAY DESIGN;
ADOPTING DRAINAGE DESIGN CRITERIA; ADOPTING DESIGN CRITERIA FOR WATER
PROJECTS; ADOPTING CRITERIA FOR WASTEWATER PROJECTS; ADOPTING
CONSTRUCTION SPECIFICATIONS INCLUDING AMENDMENTS TO NORTH CENTRAL
TEXAS COUNCIL OF GOVERNMENTS STANDARD SPECIFICATIONS FOR PUBLIC WORKS
CONSTRUCTION; ADOPTING A CONSTRUCTION PLAN CHECKLIST; PROVIDING FOR
INCORPORATION OF PREMISES; PROVIDING FOR THE ADOPTION OF THE DESIGN
STANDARDS AND CONSTRUCTION SPECIFICATIONS SET FORTH IN EXHIBIT "
PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING FOR SAVINGS; PROVIDING
SEVERABILITY; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF FIVE HUNDRED
DOLLARS ($500.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE DEEMED
COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR CONTINUES•
PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT;
AND PROVIDING AN EFFECTIVE DATE.
Donna Welsh asked that this be tabled until March.
Council Member Foley moved to table this item until March 17`h. Mayor Pro Tem Williams seconded; motion
carried unanimously.
Page 3 Regular Session February 3, 2003
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB TEXAS
ORDERING AND CALLING A GENERAL ELECTION OF THE TOWN OF TROPHY CLUB TO
BE HELD ON MAY 3, 2003 FOR THE PURPOSE OF ELECTING A MAYOR AND TWO (2)
COUNCIL MEMBERS FOR TWO (2) YEAR TERMS EACH TO THE TOWN COUNCIL;
DESIGNATING A POLLING PLACE WITHIN THE TOWN; APPOINTING A PRESIDING
ELECTION JUDGE AND AN ALTERNATE PRESIDING ELECTION JUDGE; ESTABLISHING
OTHER PROCEDURES FOR CONDUCTING THE ELECTION; ESTABLISHING A DATE FOR
CANVASSING RETURNS; PROVIDING FOR NECESSARY ACTIONS; PROVIDING A
CUMULATIVE CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; PROVIDING FOR PUBLICATION; AND PROVIDING
AN EFFECTIVE DATE.
Mayor Pro Tem Williams moved to approve the Ordinance as written. Council Member Edstrom seconded;
motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING CHANGE
ORDER FOR INDEPENDENCE PARK OF TROPHY CLUB PHASE THREE (3) -LIGHTING OF
BASEBALL/SOFTBALL FIELDS TO INCLUDE LIGHTING OF TENNIS COURTS AND MULTI-
PURPOSE COURT BY NEMA 3 ELECTRICAL AND AUTHORIZING THE MAYOR OR HIS
DESIGNEE TO EXECUTE ALL NECESSARY DOCUMENTS.
Roger Unger explained that the Town had an offer from Beck Properties to use the lights from the CIA tennis
courts for the new park that is being constructed. NEMA 3 Electric, Inc. has offered to install a used system at
a cost of $22,000. The lighting will cover the tennis courts and a multi -use area. Don Cooper of NEMA 3
Electric was available for questions.
Council Member Edstrom moved to approve the Change Order to install lighting for $22,000 and a tennis
court light controller in the amount of $1,600. Council Member Spence seconded; motion carried
unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION TO AUTHORIZE
EXPENDITURE FOR A TENT AT THE POOL SITE.
Roger Unger explained that a tent is not imperative to the project being completed. The tent would be an
insurance policy.
Council Member Edstrom moved to direct staff to observe the weather and make the decision as to the
necessity of the tent. Council Member Spence seconded, motion carried 3-1 with Council Members Edstrom,
Spence and Mayor Pro Tem Williams voting for and Council Member Foley voting against.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION TO SET TIME DATE
LOCATION AND TOPIC FOR THE THIRD QUARTERLY TOWN COUNCIL FORUM.
Mayor Pro Tem Williams moved to host the third quarterly Council Forum on Monday, April 7, 2003 at
6:00p.m.to be held at the Municipal Utility District Building regarding the Parks and Recreation update on
Independence Park, Marshall Creek Park and the swimming pool.
Council Member Edstrom seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING APPROVAL
OF THE REGULAR SESSION MINUTES DATED JANUARY 20, 2003.
Council Member Matthai moved to approve the minutes dated January 20, 2003 as written. Mayor Pro Tem
Williams seconded; motion carried unanimously.
Amended as follows:
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
REPEALING RESOLUTION NO. 2000-37 RELATING TO TOWN COUNCIL MEETING DATE
Page 4 Regular Session February 3, 2003
AND TIMES; SPECIFYING NEW TOWN COUNCIL MEETING DATES AND TIMES;
PROVIDING FOR THE CALLING OF SPECIAL MEETINGS; PROVIDING MEETING
LOCATION CRITERIA; AND PROVIDING AN EFFECTIVE DATE.
Mayor Pro Tem Williams stated that he had a business conflict every Thursday from 7:30pm to 10:00pm and
he knew the Mayor had a conflict on Tuesdays.
ADJOURN.
Council Member Williams moved to adjourn at 8:53 p.m. Council Member Edstrom seconded; motion carried
unanimously.
vniv,
k v
COfin�
a
ATTEST:
Town Secretary, To#n of Trophy Club, Texas
as