Minutes TC 01/06/2003MINUTES OF FOUNDER'S DAY RECEPTION/
REGULAR TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
JANUARY 6, 2003
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
STATE OF TEXAS §
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas, met in the Founder's Day Reception and a Regular Session
on Monday, January 6, 2003. The meeting was held within the boundaries of the Town and was open to the public.
FOUNDER'S DAY RECEPTION - 6:00 P.M. TO 6:45 P.M.
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Roger Williams
Bill Matthai
Scott Spence
Susan Edstrom
Beverly Foley
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Robert De Los Santos
Jim Carter
Dean Henry
Gene Hill
Pearl Ford
Bob Sylvia
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Town Secretary
Finance Director
Director of Police and Fire Services
County Commissioner
Director, Master District
Chairman, Planning & Zoning
Resident
Past Council Member
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Reception to order at 6:32 p.m., noting a quorum was present.
TOWN COUNCIL TO WELCOME ELECTED OFFICIALS FROM PAST TOWN COUNCIL AND
TOWN OFFICIALS.
Mayor Scott welcomed all in attendance and introduced all dignitaries present.
ADJOURN RECEPTION.
Mayor Smith adjourned the Reception at 6:45 p.m.
REGULAR SESSION — 7:00 P.M.
rOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Mayor
Roger Williams
Mayor Pro Tem
3ill Matthai
Council Member
icott Spence
Council Member
Susan Edstrom
Council Member
3everly Foley
Council Member
Page 2 Regular Session January 6, 2003
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Randy Briggs
Robert De Los Santos
Steve Poston
Bob Downey
Town Manager
Town Secretary
Finance Director
Community Development Manager
Director of Police and Fire Services
Attorney
Applicant for the Tree Board
CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Regular Session to order at 7:03 p.m., noting a quorum was present.
INVOCATION.
Pearl O. Ford gave the invocation.
PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible."
Chief De Los Santos led the pledges.
CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE
COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA. THE COUNCIL
IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS MADE TO THE
COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL
WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL
ADDRESSING THOSE ITEMS.
There were no presentations.
TOWN COUNCIL TO INTERVIEW AN APPLICANT FOR THE TREE BOARD.
The Council had a brief discussion with the candidate, Bob Downey.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION
OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING A CITIZEN TO
ONE (1) SEAT ON THE TREE BOARD FOR A ONE (1) YEAR TERM; AND PROVIDING AN
EFFECTIVE DATE.
Mayor Pro Tem Williams moved to adopt the Resolution to appoint Bob Downey to the Tree Board. Council
Member Edstrom seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING NAMING OF THE
INDEPENDENCE PARK OF TROPHY CLUB FIELDS AND BUILDINGS.
Randy Briggs explained that the Parks and Recreation Committee recommends that the same procedure be
employed in the naming of the fields and buildings as used when naming Independence Park of Trophy Club.
Recommendations for the naming of the fields and buildings would be accepted from the residents. Billy Hughes
added that the park's field naming should not be political and should be open to the residents for input with the same
spirit as the Declaration of Independence.
The Purple Heart Association requested that a park or portion thereof be named after Purple Heart recipient(s). The
consensus was for the Parks and Recreation Committee to return with recommendations regarding the naming of the
park trail system with the Purple Heart recipient(s) in mind.
Discussion regarding sponsorship of banners and field naming ensued. A numbering system and awning color will
be considered for each field.
Council Member Edstrom moved to direct the Parks and Recreation Committee to initiate naming of fields to be
consistent with the manner used to name Independence Park of Trophy Club. Guidelines will be included regarding
the field names being consistent with the park name (Independence Park). On an interim basis, the fields will be
numbered 1-2-3-4. The trail will be named "Purple Heart Trail". The Parks and Recreation Committee and staff will
review implementing placement of a plaque (or plaques) using individual(s) names of Trophy Club residents who
Page 3 Regular Session January 6, 2003
were Purple Heart recipients. Staff is to coordinate with sports associations regarding not overlapping the
sponsorships in all areas of the park, ensuring benefit for both the sports associations and the Town in the upkeep of
the fields. Mayor
Pro Tem Williams seconded; motion carried unanimously.
A joint press release for "sponsorship" will be coordinated with the sports associations.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION
OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS AUTHORIZING THE
CREATION OF A STEERING COMMITTEE TO INVESTIGATE THE POSSIBILITY OF ENTERING
INTO A JOINT USE AGREEMENT WITH THE NORTHWEST INDEPENDENT SCHOOL DISTRICT
AND THE USE OF THE SCHOOL LIBRARY AT MEDLIN MIDDLE SCHOOL; THE COMMITTEE
CONSISTING OF TEN MEMBERS AND A COMMUNITY DEVELOPMENT STAFF LIAISON• AND
PROVIDING AN EFFECTIVE DATE.
Randy Briggs informed the Council of the recommended committee members as stated in the Resolution.
Council Member Matthai moved to approve the resolution with an amendment to Section 6. Town Mayor, or his
designee. Council Member Edstrom seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING ACCEPTING AND
AWARDING OF THE RECOMMENDED BID FOR APPROVAL OF PHASE II, TRAIL AND
SIDEWALKS AT THE 10 -ACRE PARK.
Randy Briggs informed the Council that this contract went to bid on November 260'. The Lakes homeowners
association is in the process of moving forward with a vote to transfer the Lakes property involved in this contract to
the town. Once the contract is awarded, we have 30 to 45 days to initiate the project.
Council Member Edstrom moved to approve the bid and authorize the staff to proceed with negotiations with the
contractor regarding construction timing. Mayor Pro Tem Williams seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A "CITIZEN OF
THE YEAR" RECOGNITION.
Mayor Smith explained a desire for recognition of our community volunteers with the staff making the final decision
on the Citizen of the Year. Donna Welsh recommended that the Citizen of the Year form be distributed to the
Committees. It was further stated that there would not be a qualification to be involved in the operations of the town;
the recipient could give time in other areas (sports, schools, church) within the community.
Mayor Pro Tem Williams moved to approve the Citizen of the Year recognition to be awarded on July 4, 2003 for
contributions in the community beginning July 4, 2002 through July 4, 2003 with the deadline for nominations of
May 31, 2003. Council Member Matthai seconded; motion carried unanimously.
TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING APPROVAL OF
THE WORKSHOP/PUBLIC HEARING/REGULAR SESSION MINUTES DATED DECEMBER 16, 2002.
Council Member Edstrom moved to approve. Council Member Matthai seconded; motion carried 4-0-1 with Council
Members Edstrom, Matthai, Spence and Mayor Pro Tem Williams voting for and Council Member Foley abstaining.
COUNCIL/STAFF REPORTS.
Randy Briggs reported on Median Landscaping. Staff and Council reports were given.
Page 4 Regular Session January 6, 2003
ADJOURN.
Mayor Pro Tem Williams moved to adjourn at 9:49 p.m. Council Member, Matt "4i seconded; otign carried
unanimously.
Y
ayor, Town of Trophy Club, Texas
ATTEST:
Town Secretar Town of Trophy Club, Texas