Minutes TC 06/02/2003MINUTES OF TOWN COUNCIL
REGULAR MEETING
FOR THE TOWN OF TROPHY CLUB
JUNE 2, 2003
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, June 2,
2003. The meeting was held within the boundaries of the Town and was open to the public.
*REGULAR SESSION — 7:00 P.M.
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Beverly Foley
Susan Edstrom
Bill Matthai
Scott Spence
Roger Williams
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Patricia Adams
Randy Briggs
Gene Hill
Seema Sharma
Tom Rutledge
Renata Pellino-Porter
Jodi Ashby
Wanda Brewster
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Town Secretary
Finance Director
Attorney
Community Development Manager
Chairman, Planning and Zoning Commission
Applicant, Public Relations Committee
Teague Nall & Perkins
Public Relations Committee Member
Public Relations Committee Member
Public Relations Committee Member
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Regular session to order at 7:11 p.m. noting a quorum was present.
2. INVOCATION.
Council Member Matthai gave the invocation.
3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible."
Bob Downey led the pledges.
4. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO
ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON
THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR
DISCUSS ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME
CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL
HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL
ADDRESSING THOSE ITEMS.
Page 2 Regular Session June 2, 2003
5. REPORTS FROM COMMITTEES: (FIVE-MINUTE TIME LIMIT)
A. EDC B
Jim Hicks updated the Council regarding the development of a fact sheet and a 2003/2004 budget
projection.
B. INFORMATION TECHNOLOGY
Connie Shaw updated the Council stating that the IS Committee has not met the last two months
due to member schedule conflicts.
C. PUBLIC RELATIONS
Wanda Brewster updated the Council regarding July 4`h and the budget for 2003/2004. The
volunteer appreciation survey will be sent to the various committees. She also expressed a desire
to partner with other committees for future projects.
D. UTILITY FRANCHISE
Bob Downey updated the Council regarding their last two meetings; the Charter Franchise
agreement regarding customer service and burying cable drops. There is only one broadband
service offered (Charter Cable). Linda Caram from SBC explained what direction they are taking
to be able to offer additional service.
E. WAYS AND MEANS/EDC A
Neil Twomey updated the Council stating that the Ways and Means Committee has reviewed and
approved the purchasing procedures to be presented to the Council on June 16. EDC A assisted
with pool funding in the amount of $150,000 and budgeting.
6. COUNCIL/STAFF REPORTS.
Roger Unger updated the Council regarding the pools closure on Wednesday, June 4"' for
completion of the construction punch list. The automated chemical flow is working in the large
pool and it should be working in the small pool on Thursday, June 5th. Cost figures will be
submitted to the Council at the next meeting.
Randy Briggs updated the Council regarding information on the addition of mats to prevent
slipping, concession stand sales, and the necessity for an ATM machine. He further stated there
were 3622 visitors in 9 days and the swim team had their first practice on Council day, June 2nd.
The Indian Creek project will start again tomorrow, June 3rd. We are working with the residents
regarding their driveways and there will be temporary "no parking" signs posted on Phoenix.
Independence Park is winding down. Roger Williams said that the new color in the medians looks
great. Bill Matthai asked about the trail system resolution with the homeowners association.
Donna Welsh updated the Council regarding Northeast Leadership having a workshop with the
different Economic Development Commissions.
7. TOWN COUNCIL TO HEAR AN UPDATE ON THE ACTIVITIES OF THE TROPHY
CLUB ECONOMIC DEVELOPMENT SUPPORT GROUP AND THE STATUS OF HB
1199, LOCAL OPTION ELECTION BILL, AND TO DISCUSS SAME.
No presentation given.
S. TOWN COUNCIL TO OBSERVE A PRESENTATION BY A REPRESENTATIVE
FROM DENTON COUNTY TRANSPORTATION AUTHORITY REGARDING THE
COUNTY ELECTION ON SEPTEMBER 13, 2003 AND THE NEW DENTON COUNTY
TRANSPORTATION PLAN AND TO DISCUSS SAME.
No presentation given.
Page 3 Regular Session June 2, 2003
9. TOWN COUNCIL TO INTERVIEW AN APPLICANT FOR THE PUBLIC RELATIONS
COMMITTEE. Pages 13-16
Seema Sharma
Town Council had a brief discussion with the candidate.
10. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB,
TEXAS, APPOINTING ONE (1) CITIZEN TO A SEAT ON THE PUBLIC RELATIONS
COMMITTEE FOR A ONE (1) YEAR TERM; AND PROVIDING AN EFFECTIVE
DATE.
Council Member Edstrom moved to appoint Seema Sharma to one seat on the Public Relations
Committee. Council Member Spence seconded; motion carried unanimously.
11. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
REVIEW OF STREET SPECIFICATIONS WITH TEAGUE NALL AND PERKINS,
WITH POSSIBLE REVISION OF SPECIFICATIONS, AS RECOMMENDED BY GENE
MARTER, P.E.
Tom Rutledge addressed the Council regarding Gene Marter's comments. He clarified that the
Fourth Edition of the North Central Texas Council Of Government specifications (published
February 2002) was specified at the pre -construction meeting. Regarding the references to testing,
the current contract does not allow the contractor to take the samples for testing. The contract
states that the laboratory actually collects the samples to be tested.
Mayor Pro Tem Foley moved to approve the revised street specifications as recommended by
Gene Marter, P.E. Council Member Williams seconded; Torn Rutledge will come back in four
weeks with amendments; motion carried unanimously.
12. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
ENTERING INTO AN INTERLOCAL AGREEMENT FOR TAX COLLECTION WITH
DENTON COUNTY FOR THE 2003 TAX YEAR.
Council Member Edstrom moved to approve the Interlocal Agreement for Tax Collection as
written with Roger Unger, Director of Finance, named on Page 33 as the contact person. Council
Member Spence seconded; motion carried unanimously.
13. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION RELATIVE TO
A 4TH OF JULY ENTERTAINMENT CONTRACT WITH BRAVO ENTERTAINMENT
FOR SERVICES RENDERED AND TO DISCUSS FUNDING SOURCES, DONATIONS
AND EDC PARTICIPATION.
Jodi Ashby gave a presentation to the Council regarding entertainment for July 4`h. Jeff Beck will
be the sponsor for the band. She explained the differences in services from last year's budget
regarding stage, lighting, generator, sound person, and an air-conditioned trailer.
Council Member Williams moved to approve the contract with Bravo Entertainment with
suggested amendments written and authorize Roger Unger to sign the contract in Donna's
absence. Council Member Edstrom seconded; motion carried 4-0-1 with Council Members
Williams, Mattliai, Edstrom and Spence voted for and Mayor Pro Tem Foley voting against.
Page 4 Regular Session June 2, 2003
1.4. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM
ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE
ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF
THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVEI)
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY.
A. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION
REGARDING APPROVAL OF REGULAR SESSION MINUTES DATED MAY 19
2003.
Council Member Foley moved to approve the consent agenda as written. Council Member
Matthai seconded the motion; motion carried unanimously.
15. ADJOURN.
Council Member Williams made a motion to adjourn at 9:34 p.r�a:-"C,ouncil Member
seconded; motion carried unanimously.
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