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Minutes TC 11/17/2003MINUTES OF WORKSHOP AND REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB NOVEMBER 17, 2003 LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS REGULAR SESSION — 7:00 P.M. STATE OF TEXAS § COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, November 17, 2003. The meeting was held within the boundaries of the Town and was open to the public. TOWN COUNCIL MEMBERS PRESENT: Scott Smith Mayor Beverly Foley Susan Edstrom Bill Matthai Roger Williams TOWN COUNCIL MEMBERS ABSENT: Scott Spence STAFF AND GUEST(S) PRESENT: Donna Welsh Diane Cockrell Roger Unger Patricia Adams Randy Briggs Beth Ann Gregory Adam Adams Mayor Pro Tem Council Member Council Member Council Member Council Member Town Manager Town Secretary Finance Director Town Attorney Community Development Manager I/Systems Manager (arrived 7:34 p.m.) Parks and Recreation Administrator 1. CALL TO ORDER AND ANNOUNCE A QUORUM. Mayor Smith called the Regular session to order at 7:01 p.m. noting a quorum was present. 2. INVOCATION. Roger Unger gave the invocation. 3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG. PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG. "Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible." Mayor Pro Tem Foley led the pledges. 4. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON TME AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS. Gene Thie of 16 Hillcrest, addressed the Council and asked that his letter be read into the record: Page 2 Regular Session November 17, 2003 November 12, 2003 Dear Parent/Gardian: It has come to our attention that misinformation regarding the current boundary issue has been disseminated, indicating that the Northwest ISD can unilaterally redefine its boundaries to prevent a conflict involving students in the affected area. The misinformation suggests that the students are already protected, and that it is unnecessaryfor the other districts involved to pass resolutions affirming the current boundaries. T his information is inaccurate and misleading to the public, as it directly contradicts an opinion received by the Northwest ISD from Mr. David A. Anderson, General Counsel for the Texas Education Agency. On August 13, 2003, the Northwest ISD received an opinion letter from Mr. Anderson stating that a resolution passed by the boards of all of the affected districts, adopting metes and bounds descriptions of the existing boundaries, would resolve the issue. Further, Mr. Anderson stated, "obviously, such an action would require a consistent description of the existing boundary by all affected districts. " The misinformation being circulated correctly notes that the Northwest ISD has submitted a new metes and bounds description of its district to the TEA, eliminating NISD's use of the Denton -Tarrant County line to define its border. The Carroll ISD's boundary description continues to reference the county line, however, setting up the strong likelihood of a conflict between districts if the courts move the county line. The referenced statute does not, unfortunately, spell out what happens when contiguous districts have conflicting metes and bounds descriptions. That is why a common resolution agreeing to keep the current boundaries intact is necessary, as noted by Mr. Anderson, and why the Northwest ISD's submission of a revised metes and bounds description to the TEA alone does not protect the children in the disputed area The Northwest ISD has made every effort to insure that the public receives the most accurate information possible on this issue. It is unfortunate that inaccurate information is being disseminated by others, especially if such communications provide false assurances to affected residents. As we have indicated throughout this process, we remain hopeful that the other affected districts will pass the proposed resolution to give the districts and the affected families closure on this issue. If you have any questions regarding this issue, or if you would like a copy of Mr. Anderson's letter, please contact Ms. Jerhea Nail at (817) 215-0144. Sincerely,Keith Sockwell Superintendent P.O. Box 77070, Fort. Worth, TX 76 177-0070 817-215-0030 817-215-0329 FAX www.northwest.k 12 .tx.us Kristine Peterson of 1124 Trophy Club Drive, Robert Radder of 1 Lee Court and J.W. Hand of 106 Red Oak Lane addressed the Council. 5. COUNCIL/STAFF REPORTS: THIS IS AN OPPORTUNITY FOR COUNCIL AND STAFF TO PROVIDE BRIEF UPDATES ON PROJECTS AND TO PROVIDE PUBLIC SERVICE ANNOUNCEMENTS. IT IS NOT A TIME FOR THE EXPRESSION OF OPINIONS, QUESTIONS AND ANSWERS, OR DISCUSSION AMONG STAFF AND COUNCIL. DISCUSSION IS LIMITED TO WHETHER COUNCIL DESIRES TO HAVE A TOPIC PLACED ON A FUTURE AGENDA FOR FUTURE CONSIDERATION. Council and Staff updated the Council and residents. 6. TOWN COUNCIL TO REVIEW DISCUSS AND TAKE APPROPRIATE ACTION ON A VIDEOTAPE REPORT REGARDING TRASH COLLECTION ISSUES. Patricia Adams stated that The Town does not have technology to obscure -faces. This video will not show on Channel 7. Council Member Edstrom cautioned residents on the dangers of identity theft. Randy Shiflet of 6100 Elliott Reeder, Fort Worth, addressed the Council and expressed the concerns of Trinity Waste regarding this issue. Trinity Waste cannot disclose specific action, but does have a zero tolerance policy regarding pilfering. Page 3 Regular Session November 17, 2003 7. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION TO APPOINT A TASK FORCE TO INVESTIGATE THE FEASIBILITY OF FORMULATING A HOME RULE CHARTER. Mayor Smith introduced this issue recommending a two-step process. The first step would be to appoint a small task force to develop a needs assessment. The second step would be a Home Rule Commission to develop a Home Rule Charter. The Mayor recommends: Mayor Pro Tern Foley, Nestor Karlis, Don West and David Dickson as the Task Force to report back to the Council after completing the needs assessment. Pauline Twomey of 203 Oakmont Drive addressed the Council. Council Member Edstrom moved to appoint Nestor Karlis, Don West, David Dickson and Darin Davis and an additional member to be named by Council Member Matthai. Council Member Matthai seconded; Council Members Edstrom and Matthai voted for; Council Member Williams and Mayor Pro Tem Foley voted against; Mayor Smith broke the tie by voting against. Motion failed 2-3-0. Mayor Pro Tem Foley moved to appoint Nestor Karlis, Don West and David Dickson to the Task Force; Council Member Williams seconded. Council Member Williams and Mayor Pro Tem Foley voted for, Council Members Edstrom and Matthai voted against; Mayor Smith broke the tie by voting in favor of the motion. Motion carried 3-2-0. S. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS ADOPTING THE CITIZENS ADVISORY GROUP SYSTEM; AND PROVIDING AN EFFECTIVE DATE. Donna Welsh explained that the Task Force met with Council, Staff and Council Members. Mayor Pro Tem Foley moved to approve. Council Member Williams seconded; motion carried unanimously. 9. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE PROPOSED IMPLEMENTATION PLAN FOR THE CITIZENS ADVISORY GROUP SYSTEM. Donna Welsh explained the implementation plan. Jim Moss of 979 Trophy Club Drive, Robert Radder of 1 Lee Court and Wanda Brewster 222 Fresh Meadow addressed the Council. Council Member Williams moved to approve. Council Member Edstrom seconded; motion carried unanimously. 10. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. A. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING RESOLUTION NO. 2000-23 CREATING AN INFORMATION TECHNOLOGY COMMITTEE AND ESTABLISHING DUTIES AND PROCEDURES FOR SAME; COMMENDING THE INFORMATION TECHNOLOGY COMMITTEE FOR ITS SERVICE TO THE TOWN; AND PROVIDING AN EFFECTIVE DATE. B. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING RESOLUTION NO. 2002-18 CREATING A PUBLIC SAFETY COMMITTEE AND ESTABLISHING DUTIES AND PROCEDURES FOR SAME; COMMENDING THE PUBLIC SAFETY COMMITTEE FOR ITS SERVICE TO THE TOWN; AND PROVIDING AN EFFECTIVE DATE. C. A RESOLUTION OF TIIE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING RESOLUTION NO. 2003-02 CREATING A LIBRARY JOINT USE STEERING COMMITTEE; ESTABLISHING DUTIES AND PROCEDURES FOR SAME; Page 4 Regular Session November 17, 2003 COMMENDING THE LIBRARY JOINT USE COMMITTEE FOR ITS SERVICE TO THE TOWN; AND PROVIDING AN EFFECTIVE DATE. D. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING RESOLUTION NO. 1999-25 CREATING A WAYS AND MEANS COMMITTEE AND ESTABLISHING DUTIES AND PROCEDURES FOR SAME; COMMENDING THE WAYS AND MEANS COMMITTEE FOR ITS SERVICE TO THE TOWN; AND PROVIDING AN EFFECTIVE DATE. E. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING ORDINANCE NO. 2000-21 PROVIDING FOR THE CREATION OF A PARKS AND RECREATION COMMITTEE; WHICH REPEALED AND REPLACED RESOLUTION NO. 85-3 ESTABLISHING A PARKS AND RECREATION STUDY COMMITTEE IN ITS ENTIRETY; PROVIDING FOR THE INCORPORATION OF PREMISES; COMMENDING THE COMMITTEE FOR ITS SERVICE TO THE TOWN; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE F. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING ORDINANCE NO. 2001-16 WHICH REPEALED ORDINANCE NO. 2000-11, PROVIDING FOR MEMBERSHIP ON THE UTILITY FRANCHISE COMMITTEE AND ESTABLISHING RELATED TERMS, DUTIES, AND CONDUCT FOR SAME, IN ITS ENTIRETY; PROVIDING FOR THE INCORPORATION OF PREMISES; COMMENDING THE COMMITTEE FOR ITS SERVICE TO THE TOWN; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE. G. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS APPROVING AN AGREEMENT FOR FIRE PROTECTION, FIRE RESCUE AND FIRST RESPONSE FOR EMERGENCY MEDICAL SERVICES WITH THE TARRANT COUNTY EMERGENCY SERVICES DISTRICT NO. ONE; AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT ON BEHALF OF THE TOWN; PROVIDING AN EFFECTIVE DATE. H. REGULAR SESSION MINUTES DATED NOVEMBER 17 2003. 1. FINANCIALS DATED OCTOBER, 2003. (forwarded to you electronically) Council Member Edstrom asked to remove item C.Library Joint Use Steering Committee. Council Member Edstrom moved to approve the Consent Agenda items A, B, D, E, F, G, H, and 1. Council Member Matthai seconded; motion carried unanimously. Council Member Edstrom moved to approve the item C.Library Joint Use Steering Committee. Council Member Williams seconded; motion carried unanimously. 11. ADJOURN REGULAR SESSION. Mayor Smith adjourned at 8:20 p.m. *TOWN COUNCIL TO CONVENE INTO WORKSHOP SESSION. Town Council called the workshop into session at 8:32 p.m. *WORKSHOP SESSION 1. TOWN COUNCIL TO DISCUSS LONG RANGE BUDGET PLANNING INCLUDING GOALS AND OBJECTIVES. Donna Welsh introduced this three-year budget. The Ways and Means Committee brought in an intern. This will be a living document. Each department brought forward their projections and those closely coincides with the interns projections. Roger Unger added that there have been changes since this was passed out. Ways and Means will also receive this document at their next meeting, on December 9th. Discussion ensued. Page 5 Regular Session November 17, 2003 2. TOWN COUNCIL TO CLOSE WORKSHOP'SE Council Member Edstrom moved to adjourn#t9:35 seconded the motion. Motion carried unanimously. w i ATToi:" Town Secretary"I"Town of Trophy Club, Texas ADJOURN. cil Member Williams Trophy Club, Texas A" -117 P'ojj