Minutes TC 11/17/2003MINUTES OF
WORKSHOP AND REGULAR TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
NOVEMBER 17, 2003
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
REGULAR SESSION — 7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday,
November 17, 2003. The meeting was held within the boundaries of the Town and was open to
the public.
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith Mayor
Beverly Foley
Susan Edstrom
Bill Matthai
Roger Williams
TOWN COUNCIL MEMBERS ABSENT:
Scott Spence
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Patricia Adams
Randy Briggs
Beth Ann Gregory
Adam Adams
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Town Secretary
Finance Director
Town Attorney
Community Development Manager
I/Systems Manager (arrived 7:34 p.m.)
Parks and Recreation Administrator
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Regular session to order at 7:01 p.m. noting a quorum was present.
2. INVOCATION.
Roger Unger gave the invocation.
3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible."
Mayor Pro Tem Foley led the pledges.
4. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS THE
COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON TME AGENDA. THE
COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY PRESENTATIONS
MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT LISTED ON THE
AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS
PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS.
Gene Thie of 16 Hillcrest, addressed the Council and asked that his letter be read into the record:
Page 2 Regular Session November 17, 2003
November 12, 2003
Dear Parent/Gardian:
It has come to our attention that misinformation regarding the current boundary issue has been disseminated,
indicating that the Northwest ISD can unilaterally redefine its boundaries to prevent a conflict involving
students in the affected area. The misinformation suggests that the students are already protected, and that it is
unnecessaryfor the other districts involved to pass resolutions affirming the current boundaries.
T his information is inaccurate and misleading to the public, as it directly contradicts an opinion received by the
Northwest ISD from Mr. David A. Anderson, General Counsel for the Texas Education Agency.
On August 13, 2003, the Northwest ISD received an opinion letter from Mr. Anderson stating that a resolution
passed by the boards of all of the affected districts, adopting metes and bounds descriptions of the existing
boundaries, would resolve the issue. Further, Mr. Anderson stated, "obviously, such an action would require a
consistent description of the existing boundary by all affected districts. "
The misinformation being circulated correctly notes that the Northwest ISD has submitted a new metes and
bounds description of its district to the TEA, eliminating NISD's use of the Denton -Tarrant County line to
define its border. The Carroll ISD's boundary description continues to reference the county line, however,
setting up the strong likelihood of a conflict between districts if the courts move the county line.
The referenced statute does not, unfortunately, spell out what happens when contiguous districts have
conflicting metes and bounds descriptions. That is why a common resolution agreeing to keep the current
boundaries intact is necessary, as noted by Mr. Anderson, and why the Northwest ISD's submission of a revised
metes and bounds description to the TEA alone does not protect the children in the disputed area
The Northwest ISD has made every effort to insure that the public receives the most accurate information
possible on this issue. It is unfortunate that inaccurate information is being disseminated by others, especially if
such communications provide false assurances to affected residents.
As we have indicated throughout this process, we remain hopeful that the other affected districts will pass the
proposed resolution to give the districts and the affected families closure on this issue.
If you have any questions regarding this issue, or if you would like a copy of Mr. Anderson's letter, please
contact Ms. Jerhea Nail at (817) 215-0144.
Sincerely,Keith Sockwell Superintendent
P.O. Box 77070, Fort. Worth, TX 76 177-0070 817-215-0030 817-215-0329 FAX www.northwest.k 12 .tx.us
Kristine Peterson of 1124 Trophy Club Drive, Robert Radder of 1 Lee Court and J.W. Hand of 106 Red Oak
Lane addressed the Council.
5. COUNCIL/STAFF REPORTS: THIS IS AN OPPORTUNITY FOR COUNCIL AND STAFF TO
PROVIDE BRIEF UPDATES ON PROJECTS AND TO PROVIDE PUBLIC SERVICE
ANNOUNCEMENTS. IT IS NOT A TIME FOR THE EXPRESSION OF OPINIONS, QUESTIONS
AND ANSWERS, OR DISCUSSION AMONG STAFF AND COUNCIL. DISCUSSION IS
LIMITED TO WHETHER COUNCIL DESIRES TO HAVE A TOPIC PLACED ON A FUTURE
AGENDA FOR FUTURE CONSIDERATION.
Council and Staff updated the Council and residents.
6. TOWN COUNCIL TO REVIEW DISCUSS AND TAKE APPROPRIATE ACTION ON A
VIDEOTAPE REPORT REGARDING TRASH COLLECTION ISSUES.
Patricia Adams stated that The Town does not have technology to obscure -faces. This video will not
show on Channel 7.
Council Member Edstrom cautioned residents on the dangers of identity theft.
Randy Shiflet of 6100 Elliott Reeder, Fort Worth, addressed the Council and expressed the concerns
of Trinity Waste regarding this issue. Trinity Waste cannot disclose specific action, but does have a
zero tolerance policy regarding pilfering.
Page 3 Regular Session November 17, 2003
7. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION TO APPOINT A TASK
FORCE TO INVESTIGATE THE FEASIBILITY OF FORMULATING A HOME RULE
CHARTER.
Mayor Smith introduced this issue recommending a two-step process. The first step would be to
appoint a small task force to develop a needs assessment. The second step would be a Home Rule
Commission to develop a Home Rule Charter. The Mayor recommends: Mayor Pro Tern Foley,
Nestor Karlis, Don West and David Dickson as the Task Force to report back to the Council after
completing the needs assessment.
Pauline Twomey of 203 Oakmont Drive addressed the Council.
Council Member Edstrom moved to appoint Nestor Karlis, Don West, David Dickson and Darin
Davis and an additional member to be named by Council Member Matthai. Council Member Matthai
seconded; Council Members Edstrom and Matthai voted for; Council Member Williams and Mayor
Pro Tem Foley voted against; Mayor Smith broke the tie by voting against. Motion failed 2-3-0.
Mayor Pro Tem Foley moved to appoint Nestor Karlis, Don West and David Dickson to the Task
Force; Council Member Williams seconded. Council Member Williams and Mayor Pro Tem Foley
voted for, Council Members Edstrom and Matthai voted against; Mayor Smith broke the tie by voting
in favor of the motion. Motion carried 3-2-0.
S. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS
ADOPTING THE CITIZENS ADVISORY GROUP SYSTEM; AND PROVIDING AN EFFECTIVE
DATE.
Donna Welsh explained that the Task Force met with Council, Staff and Council Members.
Mayor Pro Tem Foley moved to approve. Council Member Williams seconded; motion carried
unanimously.
9. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE
PROPOSED IMPLEMENTATION PLAN FOR THE CITIZENS ADVISORY GROUP SYSTEM.
Donna Welsh explained the implementation plan.
Jim Moss of 979 Trophy Club Drive, Robert Radder of 1 Lee Court and Wanda Brewster 222 Fresh
Meadow addressed the Council.
Council Member Williams moved to approve. Council Member Edstrom seconded; motion carried
unanimously.
10. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
A. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS
REPEALING RESOLUTION NO. 2000-23 CREATING AN INFORMATION TECHNOLOGY
COMMITTEE AND ESTABLISHING DUTIES AND PROCEDURES FOR SAME;
COMMENDING THE INFORMATION TECHNOLOGY COMMITTEE FOR ITS SERVICE
TO THE TOWN; AND PROVIDING AN EFFECTIVE DATE.
B. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS
REPEALING RESOLUTION NO. 2002-18 CREATING A PUBLIC SAFETY COMMITTEE
AND ESTABLISHING DUTIES AND PROCEDURES FOR SAME; COMMENDING THE
PUBLIC SAFETY COMMITTEE FOR ITS SERVICE TO THE TOWN; AND PROVIDING
AN EFFECTIVE DATE.
C. A RESOLUTION OF TIIE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS
REPEALING RESOLUTION NO. 2003-02 CREATING A LIBRARY JOINT USE STEERING
COMMITTEE; ESTABLISHING DUTIES AND PROCEDURES FOR SAME;
Page 4 Regular Session November 17, 2003
COMMENDING THE LIBRARY JOINT USE COMMITTEE FOR ITS SERVICE TO THE
TOWN; AND PROVIDING AN EFFECTIVE DATE.
D. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS
REPEALING RESOLUTION NO. 1999-25 CREATING A WAYS AND MEANS COMMITTEE
AND ESTABLISHING DUTIES AND PROCEDURES FOR SAME; COMMENDING THE
WAYS AND MEANS COMMITTEE FOR ITS SERVICE TO THE TOWN; AND PROVIDING
AN EFFECTIVE DATE.
E. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING ORDINANCE
NO. 2000-21 PROVIDING FOR THE CREATION OF A PARKS AND RECREATION
COMMITTEE; WHICH REPEALED AND REPLACED RESOLUTION NO. 85-3
ESTABLISHING A PARKS AND RECREATION STUDY COMMITTEE IN ITS ENTIRETY;
PROVIDING FOR THE INCORPORATION OF PREMISES; COMMENDING THE
COMMITTEE FOR ITS SERVICE TO THE TOWN; PROVIDING A CUMULATIVE
REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE
F. AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING ORDINANCE
NO. 2001-16 WHICH REPEALED ORDINANCE NO. 2000-11, PROVIDING FOR
MEMBERSHIP ON THE UTILITY FRANCHISE COMMITTEE AND ESTABLISHING
RELATED TERMS, DUTIES, AND CONDUCT FOR SAME, IN ITS ENTIRETY;
PROVIDING FOR THE INCORPORATION OF PREMISES; COMMENDING THE
COMMITTEE FOR ITS SERVICE TO THE TOWN; PROVIDING A CUMULATIVE
REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
G. A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS
APPROVING AN AGREEMENT FOR FIRE PROTECTION, FIRE RESCUE AND FIRST
RESPONSE FOR EMERGENCY MEDICAL SERVICES WITH THE TARRANT COUNTY
EMERGENCY SERVICES DISTRICT NO. ONE; AUTHORIZING THE MAYOR TO
EXECUTE THE AGREEMENT ON BEHALF OF THE TOWN; PROVIDING AN
EFFECTIVE DATE.
H. REGULAR SESSION MINUTES DATED NOVEMBER 17 2003.
1. FINANCIALS DATED OCTOBER, 2003. (forwarded to you electronically)
Council Member Edstrom asked to remove item C.Library Joint Use Steering Committee.
Council Member Edstrom moved to approve the Consent Agenda items A, B, D, E, F, G, H, and 1.
Council Member Matthai seconded; motion carried unanimously.
Council Member Edstrom moved to approve the item C.Library Joint Use Steering Committee.
Council Member Williams seconded; motion carried unanimously.
11. ADJOURN REGULAR SESSION.
Mayor Smith adjourned at 8:20 p.m.
*TOWN COUNCIL TO CONVENE INTO WORKSHOP SESSION.
Town Council called the workshop into session at 8:32 p.m.
*WORKSHOP SESSION
1. TOWN COUNCIL TO DISCUSS LONG RANGE BUDGET PLANNING INCLUDING
GOALS AND OBJECTIVES.
Donna Welsh introduced this three-year budget. The Ways and Means Committee brought in an
intern. This will be a living document. Each department brought forward their projections and those
closely coincides with the interns projections. Roger Unger added that there have been changes since
this was passed out. Ways and Means will also receive this document at their next meeting, on
December 9th. Discussion ensued.
Page 5 Regular Session November 17, 2003
2. TOWN COUNCIL TO CLOSE WORKSHOP'SE
Council Member Edstrom moved to adjourn#t9:35
seconded the motion. Motion carried unanimously.
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Town Secretary"I"Town of Trophy Club, Texas
ADJOURN.
cil Member Williams
Trophy Club, Texas
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