Minutes TC 10/06/2003MINUTES OF
REGULAR TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
OCTOBER 6, 2003
*REGULAR SESSION — 7:00 P.M.
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
STATE OF TEXAS §
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, October 6,
2003. The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Mayor
Beverly Foley
Mayor Pro Tem
Susan Edstrorn
Council Member
Bill Matthai
Council Member
Scott Spence
Council Member
TOWN COUNCIL MEMBERS ABSENT:
Roger Williams Council Member
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Randy Briggs
Robert De Los Santos
Patricia Adams
Gene Hill
Town Manager
Town Secretary
Finance Director
Community Development Manager
Director of Police and Fire Services
Town Attorney
Planning & Zoning Chairperson
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Regular session to order at 7:05 p.m. noting a quorum was present.
2. INVOCATION.
Council Member Matthai gave the invocation.
3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible."
Judge Mark Chambers led the pledges.
4. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE
AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS
ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN
ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS
ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE
ITEMS.
Marvin Bonner of 53 Panorama Circle addressed the Council.
5. COUNCIL/STAFF REPORTS.
Page 2 Regular Session October 6, 2003
Council and Staff updated the Council.
6. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, APPOINTING THE PRESIDING
JUDGE, THE ALTERNATE PRESIDING JUDGES AND THE COURT CLERK FOR THE
MUNICIPAL COURT OF RECORD NO. 1 IN THE TOWN OF TROPHY CLUB; PROVIDING A
CUMULATIVE REPEALER CLAUSE; PROVING A SEVERABILITY CLAUSE; PROVIDING
A SAVINGS CLAUSE; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND
PROVIDING AN EFFECTIVE DATE.
Council Member Edstrom moved to approve. Council Member Spence seconded; motion carried
unanimously.
Mayor Smith administered the "Oath of Office" to the judges, Mark Chambers and Eric Ransleben and
the municipal court clerk, Barbara Allen.
7. TOWN COUNCIL TO DISCUSS REPEATED ELECTRICAL OUTAGES IN THE LAKES
AREA.
Randy Briggs explained that staff requested this agenda item to help reach resolution regarding the
electrical outages in the Lakes area..
Jim Moss related the problems the residents were experiencing. Gyna Bivens, Area Manager for Oncor
described the length of the feeder that serves the service problem area. Ms. Bivens introduced Debbie
Lawrence, Analyst for Oncor. Two recorders have been installed in homes in the Lakes area to monitor
outages. Ms. Bivens has given her personal contact information.
Robert "Bob" Munroe of 16 Avalon Drive addressed the Council.
8. TOWN COUNCIL TO HEAR AN UPDATE ON DENTON COUNTY ISSUES AND DISCUSS
SAME.
Neil Twomey of H.A.R.M. (Homeowners Against Realignment and Manipulation) updated the Council
that H.A.R.M. has met with Jim Carter and NISD. Ryder Scott, Attorney for Denton County will meet
with residents on Wednesday of this week regarding the Denton/Tarrant border dispute and he invited
residents Council and staff to attend.
9. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
APPOINTING TWO (2) CITIZENS TO TWO (2) SEATS ON THE PLANNING AND ZONING
COMMISSION FOR A TWO (2) YEAR TERM EXPIRING ON JUNE 30, 2005; AND
PROVIDING AN EFFECTIVE DATE.
Gene Hill explained that the two candidates have been interviewed and the P& Z Commission requests the
appointments.
Mayor Pro Tem Member Foley moved to appoint Jim Moss and John Rodgers to the Planning and Zoning
Commission to the current two-year term. Council Member Spence seconded;
Prior to the call of the vote Council Member Edstrom Stated for the record: "I have reservations regarding
Mr. Moss; clearly the Commission operates a little bit differently under very strict state guidelines versus
a committee and just want to make sure that the representations that are made while he is on that
Commission are accurate and any statements that are made and that any thing that is provided to the
Council is provided in full to the entire Council."
Motion carried unanimously.
10. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
Page 3 Regular Session October 6, 2003
A. RESOLUTION OF THE TOWN OF TROPHY CLUB, TEXAS, AUTHORIZING THE
MAYOR TO EXECUTE AN INTERLOCAL COOPERATION AGREEMENT BETWEEN
THE CITY OF FORT WORTH, TARRANT COUNTY, TEXAS, TEXAS AND THE TOWN
OF TROPHY CLUB, TEXAS, FOR THE PURPOSE OF PARTICIPATING IN THE CITY OF
FORT WORTH'S HOUSEHOLD HAZARDOUS WASTE PROGRAM; AND PROVIDING
AN EFFECTIVE DATE.
B AGREEMENT BETWEEN THE TOWN OF TROPHY CLUB, TEXAS, A MUNICIPAL
CORPORATION ("CUSTOMER"), AND ONCOR ELECTRIC DELIVERY COMPANY, A
TEXAS CORPORATION ("COMPANY"), FOR AND IN CONSIDERATION OF THE
MUTUAL COVENANTS SET FORTH FOR STREET LIGHTING SERVICE; AND
AUTHORIZING THE MAYOR OR HIS DESIGNEE TO EXECUTE ALL NECESSARY
DOCUMENTS.
C. REGIONAL LAW ENFORCEMENT MUTUAL AID TASK FORCE AGREEMENT.
D. STANDARD MUTUAL AID POLICE PURSUIT POLICY AGREEMENT.
E. RESOLUTION APPROVING THE TAX ROLL OF THE DENTON CENTRAL APPRAISAL
DISTRICT.
F. REGULAR SESSION MINUTES DATED SEPTEMBER 15, 2003.
G. FINANCIALS DATED SEPTEMBER, 2003.
Council Member Edstrom asked to remove minutes of F.September 15, 2003 for discussion. Diane
Cockrell asked that the C. Mutual Aid Task Force Agreement and D. Mutual Aid Police Pursuit Policy
Agreement be removed to return with agenda wording to include Resolutions to be passed.
Mayor Pro Tem Foley moved to accept the A. Interlocal Agreement with Fort Worth for Household
Hazardous Waste Program, B. Oncor Street Lighting Service Agreement, and the Resolution approving
the E. Tax Roll of the Denton Central Appraisal District. Council Member Edstrom seconded; motion
carried unanimously.
Council Member Edstrom moved to "add" on page 85 to agenda item 7. regarding Levying the Tax Rate
at the first of the third paragraph:
"Mayor Smith asked Council Member Williams if he had a statement to make." (have the Town Secretary
to review the tape and include the correct wording in this portion of the minutes) Council Member
Matthai seconded the motion; the motion carried unanimously.
The Council convened into Executive Session at 8:10 p.m.
EXECUTIVE SESSION
11. EXECUTIVE SESSION: PURSUANT TO TEXAS GOVERNMENT CODE, ANNOTATED,
SUBCHAPTER 551, SECTION 551.071(2) Consultation with Town Attorney on a matter in which the
duty of the attorney to the governmental body under the Disciplinary Rules of Professional Conduct of
the State Bar of Texas clearly conflict with the Open Meetings Act:
(A) LEGAL ADVICE RELATIVE TO GRANTS AND FUNDING
12. TOWN COUNCIL TO CLOSE EXECUTIVE SESSION.
The Council closed the Executive Session at 8:51 p.m.
13. TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION.
The Council reconvened into regular session at 8:55 p.m.
Page 4 Regular Session
REGULAR SESSION
14. ADJOURN.
Council Member Matthai moved to adjourn at 8:55 p.m. Council
carried unanimously.
ATTES
Town Secretary, T wn of Trophy Club, Texas
, Town of
TRop
riyA,
October 6, 2003
Edstrom seconded; motion
Club, Texas