Minutes TC 09/02/2003 - Joint SessionMINUTES OF JOINT TOWN COUNCIL AND ECONOMIC DEVELOPMENT
CORPORATION B WORKSHOP / PUBLIC HEARING AND
SPECIAL TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
SEPTEMBER 2, 2003
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
STATE OF TEXAS
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, September 2,
2003. The meeting was held within the boundaries of the Town and was open to the public.
WORKSHOP SESSION— 6: 00 P.M.
TOWN COUNCIL MEMBERS PRESENT:
Beverly Foley
Susan Edstrom
Bill Matthai
Scott Spence
Roger Williams
TOWN COUNCIL MEMBERS ABSENT:
Scott Smith
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Jan Woodruff
Robert De Los Santos
Randy Briggs
John Carter
Pam Cates
Andrew Hayes
Jim Hicks
Doyle Nicholson
Tim Meredith
Rebecca Shuman
Neil Twomey
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Mayor
Town Manager
Town Secretary
Finance Director
Financial Analyst
Director of Police and Fire Services
Community Development Manager
EDC -B Board
EDC -B Board (Arrived 6:20 p.m.)
EDC -B Board (Arrived 6:35 p.m.)
EDC -B Board
EDC -B Board
EDC -B Board (Arrived 6:25 p.m.)
EDC -B Board
Ways and Means Committee
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Pro Tem Foley called the Workshop session to order at 6:06 p.m. noting a quorum was present.
2. DISCUSSION OF FISCAL YEAR 03-04 BUDGET FOR THE TOWN.
Roger Unger gave an overview of the FY03-04 proposed budget.
3. DISCUSSION OF EDC -B BUDGET.
Jim Hicks announced a quorum and Roger Unger gave an overview of the EDC -B budget.
4. ADJOURN WORKSHOP SESSION.
Workshop adjourned at 6:50 p.m.
Page 2
Workshop/Public Hearing/Special Session
*SPECIAL SESSION— 7.00 P.M.
TOWN COUNCIL
MEMBERS PRESENT:
Beverly Foley
Mayor Pro Tem
Susan Edstrom
Council Member
Bill Matthai
Council Member
Scott Spence
Council Member
Roger Williams
Council Member
TOWN COUNCIL MEMBERS ABSENT:
Scott Smith
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Patricia Adams
Robert De Los Santos
Randy Briggs
Jan Woodruff
Beth Ann Gregory
Jim Hicks
Andy Hayes
Pam Cates
Mayor
Town Manager
Town Secretary
Finance Director
September 2, 2003
Town Attorney
Director of Police and Fire Services
Community Development Manager
Financial Analyst
Information Systems Manager
EDC -13 Board (arrive 8:25)
EDC -13 Board (arrive 8:25)
EDC -13 Board (arrive 8:25)
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Pro Tem Foley called the Special session to order at 7:05 p.m. noting a quorum was
present.
2. INVOCATION.
Pearl Ford gave the invocation.
3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible."
Neil Twomey led the pledges.
Council moved to item #13.
13. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
REQUEST FOR MERITORIOUS EXCEPTION TO THE STANDARDS OF TOWN
ORDINANCE NO. 2002-38 P&Z, SECTION 8 ENTITLED "COMMERCIAL SIGNS",
PERTAINING SPECIFICALLY FOR THE APPROVAL OF AN AWNING SIGN LOCATED
APPROXIMATELY AT FIELD NO. 4 AT INDEPENDENCE PARK.
Steve Ferguson, President of the Girls Softball Association, addressed the Council regarding the awning.
Gene Hill shared that the Planning and Zoning Commission unanimously recommends this meritorious
exception.
Council Member Spence moved to approve the request for meritorious exception to the standards of
Town Ordinance No. 2002-38 P&Z, Section 8 entitled "Commercial Signs", pertaining specifically for
the approval of an awning sign located approximately at Field no. 4 at Independence Park. Council
Member Matthai seconded; motion carried unanimously.
Page 3 Workshop/Public Hearing/Special Session September 2, 2003
Council moved to agenda item #12.
12. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
APPROVING THE TERMS AND CONDITIONS OF AN INTERLOCAL COOPERATION
AGREEMENT BY AND BETWEEN THE TOWN OF TROPHY CLUB AND THE TEXAS
LOCAL GOVERNMENT PURCHASING COOPERATIVE ("COOPERATIVE");
PROVIDING TERMS AND CONDITIONS FOR TOWN'S PARTICIPATION IN THE
COOPERATIVE; APPOINTING THE TOWN MANAGER OR HER DESIGNEE AS THE
COORDINATOR FOR THE TOWN'S PARTICIPATION IN THE COOPERATIVE;
AUTHORIZING EXECUTION OF THE AGREEMENT BY THE MAYOR OR HIS
DESIGNEE; AND PROVIDING AN EFFECTIVE DATE.
Patricia Adams explained that the Town allows for the use of the state purchasing cooperative program.
Randy Briggs added that this agreement would save time; the agreement fee is $200.
Council Member Williams moved to approve the Resolution as written. Council Member Edstrom
seconded; motion carried unanimously.
4. TOWN COUNCIL TO OBSERVE A PRESENTATION REGARDING THE BUDGET FOR
FISCAL YEAR OCTOBER 1, 2003 TO SEPTEMBER 30,200
Roger Unger gave an overview of the FY03-04 proposed budget.
5. TOWN COUNCIL TO CONVENE INTO PUBLIC HEARING:
Council convened into Public Hearing at 8:10 p.m.
PUBLIC HEARING
6. TOWN COUNCIL TO CONDUCT A PUBLIC HEARING REGARDING THE BUDGET FOR
FISCAL YEAR OCTOBER 1, 2003 TO SEPTEMBER 30,200 .
Roger Unger gave an overview of the projected revenues and expenditures for the budget for Fiscal Year
beginning October 1, 2003, and ending September 30, 2004.
Pearl Ford of 2 Spring Creek Court and Neil Twomey of 203 Oakmont Drive addressed the Council.
Patricia Adams updated the Council regarding the status of the condemnation; we are in the process of
obtaining a fair market value for the property.
7. TOWN COUNCIL TO CLOSE THE PUBLIC HEARING.
8. TOWN COUNCIL TO RECONVENE INTO SPECIAL SESSION.
Council closed the Public Hearing and reconvened into Special Session at 8:17 p.m.
SPECL4L SESSION
9. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS ADOPTING AND
APPROVING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003,
AND ENDING SEPTEMBER 30, 2004, AND MAKING APPROPRIATIONS FOR EACH
DEPARTMENT, PROJECT, OPERATION, ACTIVITY, PURCHASE, ACCOUNT AND
OTHER EXPENDITURES; PROVIDING FOR EMERGENCY EXPENDITURES AND
EXPENDITURES AS ALLOWED BY APPLICABLE STATE LAW; PROVIDING FOR
FILING OF DOCUMENTS; REPEALING CONFLICTING ORDINANCES; PROVIDING A
Page 4 Workshop/Public Hearing/Special Session September 2, 2003
SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
Council Member Williams moved to adopt the Ordinance approving the Budget for the fiscal year
2003/2004. Council Member Edstrom seconded; motion carried unanimously.
10. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
APPROVAL OF THE ECONOMIC DEVELOPMENT CORPORATION -A FISCAL YEAR
2003-2004 BUDGET.
Council Member Edstrom made a motion to adopt the Ordinance approving the Budget for the fiscal year
2003/2004. Council Member Williams seconded; motion carried unanimously.
11. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
APPROVAL OF THE ECONOMIC DEVELOPMENT CORPORATION -B FISCAL YEAR
2003-2004 BUDGET.
Jim Hicks explained that EDC—B in the matter of the transfer of $16,725 funds in exchange for $7,000 to
be added to the $5,000 to be spent on fireworks for the 4`" of July event. He stated that $9,725 is to be
added for town memberships to promote commercial business in Trophy Club. In regard to pool operating
expenses, because of the 60 -day public hearing requirement, we will fund $99,500 next year. EDC -B will
only fund $99,500 for Fiscal Year 2003-2004. Any additional funding for pool operations will be required
to go through the 60 -day public hearing process as a new project.
Council Member Matthai made a motion to adopt the Ordinance approving the Budget for the fiscal year
2003/2004. Council Member Edstrom seconded; motion carried unanimously.
14. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
REGULAR SESSION MINUTES DATED AUGUST 18, 2003.
Council Member Edstrom moved to approve the regular session minutes dated August 18, 2003. Council
Member Matthai seconded; motion carried 4-0-1 with Council Members Edstrom, Matthai, Spence and
Williams voting for and Mayor Pro Tem Foley abstaining.
15. ADJOURN.
Council Member Williams moved to adjourn at 8:53 p.m. Council Member Edstrom seconded; motion
carried unanimously. ,/'
, Town of Ty6phy Club, Texas
ATTEST:
Town Secretary, Town of Trophy Club, Texas