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Minutes TC 12/06/2004DUE TO A LACK OF A COUNCIL QUORUM — THESE NOTES ARE PROVIDED IN LIEU OF MINUTES FOR: WORKSHOP/JOINT PUBLIC HEARING WITH PLANNING & ZONING COMMISSION AND REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Monday, December 6, 2004 7:00 P.M. STATE OF TEXAS COUNTY OF DENTON The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, December 6, 2004. The meeting was held within the boundaries of the Town and was open to the public. TOWN COUNCIL MEMBERS PRESENT: Scott Smith Scott Spence Roger Williams OWN COUNCIL MEMBERS ABSENT: Susan Edstrom Beverly Foley Pam Cates STAFF AND GUEST(S) PRESENT: Donna Welsh Diane Cockrell Roger Unger Randy Briggs Beth Ann Gregory Patricia Adams Gene Hill Clayton Reed John Rogers James Stephens Jim Moss Dennis Sheridan Bill Bradley Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Town Manager Town Secretary Finance Director Director of Police & Fire Services I/S Manager Town Attorney Planning & Zoning Commission, Chair Planning & Zoning Commissioner Planning & Zoning Commissioner Planning & Zoning Commissioner Planning & Zoning Commissioner Planning & Zoning Commissioner Planning & Zoning Commissioner A.1 Call to order and announce a quorum. At 7:04 p.m. Mayor Smith announced that there was not a quorum present, and that there would not be a regular meeting. The Workshop with Special Events and Information Technology Citizen Advisory Groups will be conducted and the Public Hearing will be held as well as Citizen Input. A.2 Invocation. Adam Adams gave the invocation. A.3 Pledge of allegiance to the American Flag. Pledge of allegiance to the Texas Flag. "Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible." Page 2 Regular Session December 6, 2004 Mayor Pro Tem Spence led the pledges. A.4 Town of Trophy Club to accept an award for Innovative Use of Technology from the Texas Association of Information Technology Managers for the implementation of E -Government Initiatives. Nancy Bauer, Information Technology Director, City of Irving, President of Texas Association of Governmental Technology Managers made an award presentation to the Town of Trophy Club for 2004 for the "Most Innovative Use of Technology" for the e -government initiatives. WORKSHOP A.5 Workshop: Special Events Citizen Advisory Group to discuss current projects with Town Council and Residents. Sharon Huppert updated the Council regarding recent events and future special events. Members Wanda Brewster and Steven Kohs were present for discussion and questions. A.6 Workshop: Information Technology Citizen Advisory Group to discuss current projects with Town Council and Residents. Beth Ann Gregory updated the Council regarding past, present and future projects. *REGULAR SESSION A.7 Town Council to interview and take appropriate action by Resolution to appoint candidates for the Tree Board. A. Steven Kohs B. Rick Merrill The Council interviewed Steven Kohs and Rick Merrill and took no formal action to appoint. A.8 Citizen presentations: this is an opportunity for citizens to address the Council on any matter whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. Linda Murff of 9 Pin Oak Court, Bronwyn Werts of 542 Main Street, Roanoke, Vicki Hardy of 7 Jennifer Court and Erin Hardy of 7 Jennifer Court addressed the Council. A.9 Staff to update Council on the progress of the addition to the Administration Building. Roger Unger shared the future plans for an addition to the Administration Building. A.10 Council/staff reports: this is an opportunity for Council and staff to provide brief updates on projects and to provide public service announcements. It is not a time for the expression of opinions, questions and answers, or discussion among staff and Council. Discussion is limited to whether Council desires to have a topic placed on a future agenda for future consideration. Updates were provided by staff and Council. A.11 Planning & Zoning Commission call to order and announce a quorum. Planning & Zoning Commission convened into Public Hearing at 8:27 p.m. TOWN COUNCIL & PLANNING & ZONING COMMISSION TO CONVENE INTO JOINT PUBLIC HEARING Page 3 Regular Session December 6, 2004 RZ13101lll 1l i ":IDI\ 191 101 B.1 Joint Public Hearing - Planning & Zoning and Town Council to conduct a Joint Public Hearing relative to the following: An application from Lakewood Clubs, Inc. for a Specific Use Permit to allow mixed beverages in restaurants by food and beverage certificate holders only, on a property located at 500 Trophy Club Drive, known as the Trophy Club Country Club, currently zoned CR - Commercial Recreation. (ASUP-04-003) The Trophy Club Country Club currently operates under a Private Club Registration Permit from TABC for the sale of alcoholic beverages. The Club is looking to sell under a new license, Mixed Beverage in Food and Restaurants by Food and Beverage Certificate Holders Only. The application has been reviewed by staff and appears to be in compliance with the Town's Ordinances. Once Town Council approves the SUP application, the applicant is responsible for contacting TABC to ensure that their permit with the state continues to be processed. When TABC has completed their review, the state will issue the permit. B.2 Planning & Zoning Commission and Town Council to close Joint Public Hearing. Planning & Zoning Commission closed Joint Public Hearing at 8:28 p.m. TOWN COUNCIL TO CONVENE INTO PUBLIC HEARING PUBLIC HEARING CA Public Hearing: An application from Star of Texas Energy Services, Inc., for a Specific Use Permit to allow gas well drilling on a 1.5 acre tract of land referred to as "Pad 1511", located approximately 220 feet west of the Town's east Town limit line, and approximately 600 feet south of the Town's northeast Town limit line. C.2 Town Council to close Public Hearing and conduct a Joint Session with Planning & Zoning Commission. Due to a lack of a Council quorum, the Public Hearing for this agenda item will be held on January 3, 2005. TOWN COUNCIL TO RECONVENE INTO JOINT SESSION JOINT SESSION C.3 Planning & Zoning Commission to conduct a Joint Session with the Town Council. Due to a lack of a quorum for the Town Council, only the Planning & Zoning Commission session was held. CA Planning & Zoning Commission to discuss and take appropriate action regarding a recommendation to the Town Council relative to the following: An application from Lakewood Clubs, Inc. for a Specific Use Permit to allow mixed beverages in restaurants by food and beverage certificate holders only, on a property located at 500 Trophy Club Drive, known as the Trophy Club Country Club, currently zoned CR - Commercial Recreation. (ASUP-04-003) Commissioner Moss moved to approve the SUP as presented. Commissioner Sheridan seconded the motion. Motion passed, unanimously. C.5 Planning & Zoning Commission and Town Council to close Joint Session. Planning & Zoning Commission closed Joint at 8:30 p.m. Page 4 Regular Session December 6, 2004 YYI]1%�IKIlIl�7I/'[�/►CI�KIZ��1%��Z�L��L►Cl�elijl/I�Cy�XYIIZ��I *REGULAR SESSION D.1 Discuss and take appropriate action regarding an application from Lakewood Clubs, Inc. for a Specific Use Permit to allow mixed beverages in restaurants by food and beverage certificate holders only, on a property located at 500 Trophy Club Drive, known as the Trophy Club Country Club, currently zoned CR - Commercial Recreation. (ASUP-04-003) This agenda item was not addressed due to a lack of a quorum. D.2 Discuss and take appropriate action regarding an application from Star of Texas Energy Services, Inc., for a Specific Use Permit to allow gas well drilling on a 1.5 acre tract of land referred to as "Pad 1511", located approximately 220 feet west of the Town's east Town limit line, and approximately 600 feet south of the Town's northeast Town limit line.(SUP 04-011) This agenda item was not addressed due to a lack of a quorum. D.3 Presentation, discussion and appropriate action regarding a fence waiver request to the requirements set forth in Town Ordinance No. 2002-42 P&Z, Section 3 entitled "Fences", Subsection "B" entitled "Height Requirements", (1) pertaining specifically to the height of side yard fences and Subsection "C" entitled "Type of Fence and Construction", (12) pertaining specifically to construction materials for a property located at 16 Cimarron Drive, Lot 849 of Village West, Section "A". Applicant: Rodney Wagner (FW -04-016) This agenda item was not addressed due to a lack of a quorum. DA Discuss and take appropriate action regarding approval of budgetary expense of $8,000 from Economic Development Corporation A to provide dugout covers at Independence Park. This agenda item was not addressed due to a lack of a quorum. D.5 Consent Agenda: Discuss and take appropriate action to recognize by Proclamation, April 3, 2004 as the official Arbor Day for Trophy Club. Agenda items D.5 through D.11 were not addressed due to a lack of a quorum. D.6 Consent Agenda: Discuss and take appropriate action to approve Financials dated October 31, 2004. D.7 Consent Agenda: Discuss and take appropriate action to approve Minutes dated November 8, 2004. D.8 Consent Agenda: Discuss and take appropriate action to approve Minutes dated November 15, 2004. D.9 Consent Agenda: Discuss and take appropriate action regarding an Ordinance repealing Town Ordinance No. 2003-18, and adopting new provisions appointing a presiding judge, alternate judges and a court clerk for the Trophy Club Municipal Court of Record No. 1. D.10 Consent Agenda: Discuss and take appropriate action regarding a revision to paragraph 8, entitled "Pooling", of the oil and gas mineral lease -non -drill site pooling agreement for the development of the Town's interest in Harmony Park by and between the Town and Star Of Texas Energy Services, Inc., a substantial copy of which is attached hereto; and authorizing the Mayor or his designee to execute necessary documents. D.11 Consent Agenda: Discuss and take appropriate action regarding a Resolution Authorizing the Town of Trophy Club to participate in the Texas Building and Procurement Commission Cooperative for the purchase of goods and services under state contracts. D.12 Additional information provided for Council. Page 5 Regular Session December 6, 2004 F.1 Adjourn. This agenda item was not addressed due to a lack of a quorum. This document is STRICTLY notes for the meeting that did NOT have a quorum.