Minutes TC 02/16/2004MINUTES OF
REGULAR TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
FEBRUARY 16, 2004
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
WORKSHOP SESSION 7:00 P.M. PUBLIC WORKS ADVISORY GROUP
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Mayor
Beverly Foley
Mayor Pro Tem
Susan Edstrom
Council Member
Bill Matthai
Council Member
Roger Williams
Council Member
Scott Spence
Council Member
STAFF AND GUEST(S) PRESENT:
Diane Cockrell
Town Secretary
Roger Unger
Finance Director
Patricia Adams
Town Attorney
Randy Briggs
Community Development Director/Interim Director of DPS
Adam Adams
Parks Administrator
Beth Ann Gregory
I/S Manager
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Workshop session to order at 7:03 p.m. noting a quorum was present.
2. PUBLIC WORKS ADVISORY GROUP TO DISCUSS CURRENT PROJECTS WITH
TOWN COUNCIL AND RESIDENTS.
Randy Briggs introduced the Public Works Advisory Group: George Gearner, Riley Mills, Glenn
Strother, Tom Brown and John Navarre. This group has been reviewing software on pavement
management and investigating the use of a "project manager" for street construction/repair and will
review the trash contract in the future.
3. ADJOURN WORKSHOP.
Workshop adjourned at 7:35 p.m.
REGULAR SESSION
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, February 16,
2004. The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Mayor
Beverly Foley
Mayor Pro Tem
Susan Edstrom
Council Member
Bill Matthai
Council Member
Roger Williams
Council Member
Scott Spence
Council Member
Page 2 Regular Session February 16, 2004
STAFF AND GUEST(S) PRESENT:
Diane Cockrell Town Secretary
Roger Unger Finance Director
Patricia Adams Town Attorney
Randy Briggs Community Development Director/Interim Director of DPS
Adam Adams Parks Administrator
Tom Rutledge Teague, Nall and Perkins
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Regular session to order at 7:34 p.m. noting a quorum was present.
2. INVOCATION.
Council Member Matthai gave the invocation.
3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible.
Council Member Williams led the pledges.
4. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA.
THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY
PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT
LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC
AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS.
There were no presentations.
5. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
CANVASSING THE RETURNS, INCLUDING THE RETURNS OF EARLY VOTING BALLOTS
CAST IN CONNECTION THEREWITH, AND DECLARING THE RESULTS OF THE SPECIAL
ELECTION HELD ON FEBRUARY 7, 2004, TO WIT: A LOCAL OPTION ELECTION TO
LEGALIZE (1) THE SALE OF BEER AND WINE FOR OFF -PREMISE CONSUMPTION ONLY
AND (2) THE SALE OF MIXED BEVERAGES IN RESTAURANTS BY FOOD AND
BEVERAGE CERTIFICATE HOLDERS ONLY; AUTHORIZING THE ISSUANCE OF
CANVASS OF SPECIAL ELECTION; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
Council Member Spence moved to approve. Council Member Edstrom seconded; motion carried
unanimously.
6. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS
COMMENDING THE TROPHY CLUB ECONOMIC DEVELOPMENT SUPPORT GROUP FOR
ITS SERVICE TO THE TOWN; AND PROVIDING AN EFFECTIVE DATE.
Council Member Edstrom moved to approve. Council Member Matthai seconded; motion carried
unanimously.
7. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
REQUEST FROM THE CIRRUS GROUP (TROPHY CLUB MEDICAL PLAZA) FOR THE
ISSUANCE OF TEMPORARY CERTIFICATE OF OCCUPANCY NOT TO EXCEED SIXTY
(60) DAYS TO ALLOW FOR REVISIONS TO THE PLANNED DEVELOPMENT LANDSCAPE
PLAN.
Randy Briggs stated that there is a need to hydro mulch later in the spring.
Council Member Williams moved to approve. Council Member Edstrom seconded; motion carried
Page 3 Regular Session February 16, 2004
unanimously.
8. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
REQUEST FROM THE LAKE CITIES CHURCH OF CHRIST FOR THE ISSUANCE OF
TEMPORARY CERTIFICATE OF OCCUPANCY NOT TO EXCEED SIXTY (60) DAYS TO
ALLOW FOR REVISIONS TO THE PLANNED DEVELOPMENT LANDSCAPE PLAN.
Randy Gerdes stated that there is a need to hydro mulch later in the spring.
Council Member Edstrom moved to approve. Council Member Matthai seconded; motion carried
unanimously.
9. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING THE
APPEAL OF THE HOMEOWNERS AT 104 FAIRWAY VILLAGE FROM THE
REQUIREMENTS OF ORDINANCE NO. 2001-18 REGARDING THE APPLICATION OF A
WOOD SHAKE (MANSARD) ROOF AT THAT ADDRESS.
Roger Williams stated that the question regarding "siding" should be referred back to Planning and
Zoning.
Council Member Williams moved to table until the Planning and Zoning Commission reviews and makes
a recommendation regarding siding speculations. Council Member Foley seconded; motion carried
unanimously.
10. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A NON
EXCLUSIVE PARK FACILITIES USE AGREEMENT WITH THE TROPHY CLUB SOFTBALL
ASSOCIATION.
11. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A NON
EXCLUSIVE PARK FACILITIES USE AGREEMENT WITH THE TROPHY CLUB BASEBALL
ASSOCIATION.
12. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A NON
EXCLUSIVE PARK FACILITIES USE AGREEMENT WITH THE TROPHY CLUB SOCCER
ASSOCIATION.
Agenda items 10, 11 & 12 were considered as one agenda item. Adam Adams explained that the
agreement organizes the way the fields are used. Council Member Edstrom asked to remove #11 on each
agreement.
Mayor Pro Tem Foley moved to approve. Motion failed for lack of a second.
Council Member Edstrom moved to approve without #11. Council Member Matthai seconded; motion
failed 2-3-0 with Council Members Edstrom and Matthai voting in favor and Council Members
Williams and Spence and Mayor Pro Tem Foley voting against.
Council Member Williams moved to approve as written. Motion passed 3-1-1 with Council Members
Williams and Spence and Mayor Pro Tem Foley voting in favor, Council Member Matthai voting against
and Council Member Edstrom abstained.
13. COUNCIL/STAFF REPORTS. COUNCIL/STAFF REPORTS: THIS IS AN OPPORTUNITY
FOR COUNCIL AND STAFF TO PROVIDE BRIEF UPDATES ON PROJECTS AND TO
PROVIDE PUBLIC SERVICE ANNOUNCEMENTS. IT IS NOT A TIME FOR THE
EXPRESSION OF OPINIONS, QUESTIONS AND ANSWERS, OR DISCUSSION AMONG
STAFF AND COUNCIL. DISCUSSION IS LIMITED TO WHETHER COUNCIL DESIRES TO
HAVE A TOPIC PLACED ON A FUTURE AGENDA FOR FUTURE CONSIDERATION.
Council and staff reports were given.
14. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING ORDINANCE NO.
2000-18 P&Z DETERMINING THE VALUE OF VACANT LAND IN THE TOWN FOR
PURPOSES OF PARKLAND DEDICATION AND PAYMENT OF CASH IN LIEU OF
DEDICATION; PROVIDING FOR THE INCORPORATION OF PREMISES; ADOPTING NEW
PROVISIONS FOR THE FAIR MARKET VALUE OF VACANT LAND; PROVIDING A
SAVINGS CLAUSE; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING A
Page 4 Regular Session February 16, 2004
SEVERABILITY CLAUSE; PROVIDING A PUBLICATION CLAUSE; PROVIDING FOR
ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
Randy Briggs shared that the summary appraisal report is $145,000 per acre.
Mayor Pro Tem Foley moved to approve. Council Member Matthai seconded; motion carried
unanimously.
15. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS REPEALING ORDINANCE NO.
2003-14 RELATING TO TRAFFIC AND STREET CONTROL REGULATIONS AND
ADOPTING NEW PROVISIONS RELATING TO TRAFFIC AND STREET CONTROL
REGULATIONS; PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING
DEFINITIONS; PROVIDING FOR A MAXIMUM RATE OF SPEED FOR VEHICLES OF
THIRTY (30) MILES PER HOUR WITHIN THE TOWN AND TWENTY (20) MILES PER
HOUR WITHIN A CERTAIN DISTANCE OF SCHOOLS AND DURING SPECIFIC HOURS;
PROVIDING FOR THE DESIGNATION OF SCHOOL ZONES; PROVIDING FOR THE
POSTING OF SPEED LIMIT AND SCHOOL ZONE SIGNS; PROVIDING FOR THE POSTING
OF STOP SIGNS; PROVIDING FOR THE POSTING OF STOP LIGHTS; REGULATING THE
CONSTRUCTION OF STRUCTURES WHICH MIGHT IMPACT VISIBILITY ON THE
ROADWAY; PROVIDING PARKING REGULATIONS; PROHIBITING THE PARKING OF
MOTOR VEHICLES ON PUBLIC HIGHWAYS, STREETS AND OTHER RIGHTS-OF-WAY
BETWEEN THE HOURS OF 3:00 A.M. AND 5:00 A.M. EACH DAY; PROVIDING
REGULATIONS FOR OVERWEIGHT VEHICLES; PROVIDING FOR PERMITS;
PROVIDING FOR WEIGHTS OF LOADS; PROVIDING FOR THE WEIGHING OF LOADED
VEHICLES BY POLICE OFFICERS; PROVIDING PROCEDURES FOR THE
TRANSPORTATION OF SOLID WASTE; PROVIDING PROCEDURES FOR THE
TRANSPORTATION OF READY MIXED CONCRETE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL OTHER ORDINANCES AFFECTING
SPEED OF MOTOR VEHICLES, TRAFFIC CONTROL DEVICES, OBSTRUCTION OF VIEW,
PARKING, AND OVERWEIGHT VEHICLES EXCEPT TO THE EXTENT OF CONFLICT
HEREWITH; PROVIDING A SAVINGS AND REPEALER CLAUSE; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A PUBLICATION CLAUSE; PROVIDING A
PENALTY NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00) AND A SEPARATE
OFFENSE SHALL BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A
VIOLATION OCCURS; PROVIDING AN ENGROSSMENT AND ENROLLMENT CLAUSE;
AND PROVIDING AN EFFECTIVE DATE.
Mayor Pro Tem Foley moved to approve. Council Member Edstrom seconded; motion carried
unanimously.
16. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
A. TOWN COUNCIL TO REVIEW AND DISCUSS THE POLICE DEPARTMENT'S ANNUAL
RACIAL PROFILING REPORT.
B. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
APPROVAL OF FINANCIALS DATED JANUARY 31, 2004.
C. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
APPROVAL OF THE REGULAR SESSION MINUTES DATED FEBRUARY 2, 2004.
Council Member Edstrom moved to approve. Council Member Matthai seconded; motion carried
unanimously.
17. ADJOURN.
Council Member Williams moved to adjourn at 9:10 p.m. Council Member Foley seconded; motion
Page 5 Regular Session February 16, 2004
Carried unanimously.
* THE TOWN COUNCIL MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS
POSTED ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, LGC
551.071.
ATTEST
Town Secretary,
Town of Trophy CI b, Texas