Minutes TC 01/19/2004MINUTES
NOTICE OF REGULAR TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
JANUARY 19, 2004
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
WORKSHOP FEATURING PUBLIC SAFETY ADVISORY GROUP 6:30 P.M.
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Workshop session to order at 6:34 p.m. noting a quorum was present
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Beverly Foley
Susan Edstrom
Roger Williams
Scott Spence
TOWN COUNCIL MEMBERS ABSENT:
Bill Matthai
Mayor
Mayor Pro Tem arrived 6:34 p.m.
Council Member
Council Member
Council Member
Council Member
STAFF AND GUEST(S) PRESENT:
Diane Cockrell Town Secretary
Roger Unger Finance Director
Randy Briggs Community Development Manager/Interim Director of DPS
2. PUBLIC SAFETY ADVISORY GROUP TO DISCUSS CURRENT PROJECTS WITH
TOWN COUNCIL AND RESIDENTS.
Randy Briggs introduced the Public Safety Advisory Group, George Gearner, Michael Giehl, Bob
Radder, and Dan Gannon. The Council, residents and staff were informed that the group is working on the
"Standard Operating Policies" for the Fire Department. The members of the group expanded on their pian
of action for rewriting the SOP.
George Gearner updated the Council, residents and staff regarding the "speed signs" to be installed at the
three schools in Trophy Club. The cost of the signs will be sponsored by outside sources. Other projects
for future study by the group are: safety for pedestrians, neighborhood watch program, and another table
top for "Emergency Management".
3. ADJOURN WORKSHOP.
The Workshop adjourned at 6:55 p.m.
REGULAR SESSION — 7:00 P.M.
STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, January 19,
2004. The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIh MEMBERS PRESENT:
Scott Smith
Mayor
Beverly Foley
Mayor Pro Tem
Susan Edstrom
Council. Member
Bill Matthai
Council Member
Roger Williams
Council Member
Scott Spence
Council Member
Page 2 Regular Session January 19, 2004
STAFF AND GUEST(S) PRESENT:
Diane Cockrell
Roger Unger
Patricia Adams
Town Secretary
Finance Director-
Town Attorney
Randy Briggs Community Development Manager/Interim Director of DPS
Beth Ann Gregory I/Systems Manager
Gene Hill P & Z Chairman
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Regular session to order at 7:02 p.m. noting a quorum was present
2. INVOCATION.
Jim Moss gave the invocation
3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible."
Matthew Michalak, Quinn Reckmeyer, and Robert Cowan of Boy Scout Troop #328 led the pledges
4. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO ADDRESS
THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON THE AGENDA.
THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR DISCUSS ANY
PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME CONCERNING AN ITEM NOT
LISTED ON THE AGENDA. THE COUNCIL WILL HEAR PRESENTATIONS ON SPECIFIC
AGENDA ITEMS PRIOR TO THE COUNCIL ADDRESSING THOSE ITEMS.
Robert Medigovich 2010 California Parkway, Dallas, addressed the Council.
5. TOWN COUNCIL TO ANNOUNCE A "CITIZEN OF THE YEAR FOR 2003" AND TO
PRESENT A CERTIFICATE OF RECOGNITION TO THE RECIPIENT.
Mayor Smith recognized Mr. Bud Fluty as the Citizen of the Year for 2003.
6. TOWN COUNCIL TO RECOGNIZE OFFICER LARRY FISCHER FOR YEARS OF SERVICE
TO THE RESIDENTS OF TROPHY CLUB AND TO DISCUSS SAME.
Mayor Smith recognized Officer Larry Fischer for his years of service to the Town of Trophy Club.
Randy Briggs, Interim Police Chief recognized Sgt. Larry Fischer by presenting a U.S. Flag in a framed
and inscribed flag case.
7. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
APPOINTING ONE (1) CITIZENS TO ONE (1) SEAT ON THE ECONOMIC DEVELOPMENT
CORPORATION B FOR THE REMAINDER OF THE UNEXPIRED TERM EXPIRING ON
JUNE 30,2004; AND PROVIDING AN EFFECTIVE DATE.
Council Member Edstrom moved to approve. Council Member Mattahi seconded; motion carried
unanimously.
8. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
PROCLAMATION OF THE TOWN COUNCIL OF THE TOWN OF TROPHY CLUB, TEXAS,
TO RECOGNIZE NICK SANDERS FOR HIS DONATION OF RECORDS MANAGEMENT
SOFTWARE TO ENABLE THE IMAGING AND ACCESS OF PERMANENT TOWN/MUD
RECORDS VIA THE INTERNET.
Beth Ann Gregory gave a background of the record needs of the Town. Mr. Sanders offered
approximately $16,000 software that has been customized for on]- Town.
Mayor Smith presented a proclamation to Mr. Sanders for his contributions to the Town of Trophy Club.
9. COUNCIL TO VIEW A DEMONSTRATION OF RECORDS IMAGING SOFTWARE, WHICH
WILL ALLOW INTERNET ACCESS TO TOWN/MUD PERMANENT RECORDS SUCH AS
Page 3 Regular Session January 19, 2004
MINUTES, AGENDAS, RESOLUTIONS AND EVENTUALLY ORDINANCES, AND TO
DISCUSS SAME.
Beth Ann Gregory, gave an over view of the service that is now available to the residents via the internet
on the Town's website.
10. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, REPEALING ORDINANCE
NO.2002-38 P&Z, ESTABLISHING SIGN REGULATIONS, AND ADOPTING NEW
PROVISIONS FOR SIGN REGULATIONS; PROVIDING FOR INCORPORATION OF
PREMISES; PROVIDING DEFINITIONS; PROVIDING GENERAL STANDARDS RELATING
TO THE HEIGHT OF SIGNS, APPLICABLE BUILDING AND ELECTRICAL CODES,
ILLUMINATED SIGNS, AND REQUIREMENTS TO REPAIR; PROVIDING FOR TRAFFIC
SAFETY; PROVIDING FOR POLITICAL SIGNS; PROVIDING FOR DEVELOPER/BUILDER
AND REAL ESTATE SIGNS; ESTABLISHING PROVISIONS FOR ALL AREAS AND ZONING
DISTRICTS; PROVIDING FOR COMMERCIAL SIGNS; PROVIDING SIGNAGE CRITERIA;
PROVIDING FOR PERMISSIBLE SIGNS NOT REQUIRING PERMITS; PROVIDING
PERMIT REQUIREMENTS; PROVIDING FOR TEMPORARY PERMITS; PROVIDING FOR
NONCONFORMING USES; PROVIDING FOR MERITORIOUS EXCEPTIONS AND
APPEALS; PROVIDING FOR PROHIBITION OF SIGNS NOT SPECIFICALLY
AUTHORIZED; PROVIDING GRAFFITI REGULATIONS; PROVIDING A CUMULATIVE
REPEALER CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A PENALTY NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00) FOR EACH OFFENSE AND A SEPARATE OFFENSE SHALL BE
DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION OCCURS OR
CONTINUES; PROVIDING FOR PUBLICATION; PROVIDING FOR ENGROSSMENT AND
ENROLLMENT; AND PROVIDING AN EFFECTIVE DATE.
Patricia Adams explained that based on Council comments at the January 5"' meeting and Section 216.903
of the Local Government Code amendments; she recommends approval with changes and return the sign
ordinance to Planning and Zoning for continued revision.
Susan Edstrom asked to go on record stating that: "she supports the recommendation of the election judge
that it be done beginning with early voting because as she stated part of what it does is raise awareness
that an election is going on."
Council Member Williams moved to approve. Mayor Pro Tem Foley seconded; motion carried
unanimously.
11. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING AN
ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, ESTABLISHING REGULATIONS
TO PROHIBIT THE SCAVENGING OF REFUSE; PROVIDING FOR INCORPORATION OF
PREMISES; PROVIDING FOR DEFINITIONS; PROHIBITING THE SCAVENGING OF
DISCARDED MATERIALS; PROVIDING EXCEPTIONS; PROVIDING A CUMULATIVE
REPEALER CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS
CLAUSE; PROVIDING A PENALTY NOT TO EXCEED TWO THOUSAND DOLLARS
($2,000.00) AND A SEPARATE OFFENSE SHALL BE DEEMED COMMITTED EACH DAY
DURING OR ON WHICH A VIOLATION OCCURS; PROVIDING FOR PUBLICATION;
PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND PROVIDING AN
EFFECTIVE DATE.
Randy Briggs introduced a compromise by offering an ordinance that specifically addresses opening a
trash bag or a sealed box as a violation. Violations of this type could be tracked by the police department
and/or the Citizen Relationship Management program to be in effect March 1.
Randy Shiflet of Trinity Waste, 6100 Elliott Reeder, Fort Worth addressed the Council.
Page 4 Regular Session January 19, 2004
Council Member Williams moved to deny this motion, Mayor Pro Tem Foley seconded, motion failed 2-
3-0 with Council Member Williams and Mayor Pro Tem Foley voting for; and Council Members Spence,
Matthai and Edstrom voting against.
Council Member Spence moved to approve the Ordinance. Council Member Edstrom seconded, Mayor
Pro Tem Foley asked for an amendment to Section 4, 4.01 adding after the word machinery: "and in
accordance with the carriers contract or franchise with the Town." Council Members Spence and Edstrom
agreed with the amendment. Motion passed 3-2-0 with Council Members Spence, Edstrom and Matthai
voting for and Mayor Pro Tem Foley and Council Member Williams voting against.
12. TOWN COUNCIL TO DISCUSS AND EVALUATE TOWN ORDINANCE REGULATIONS
REGARDING "3-5 A.M. PARKING ON STREET(ST, INCLUDING APPLICABLE PERMIT
FEES, AND TO PROVIDE DIRECTION TO STAFF.
Mayor Pro Tem Foley asked that Randy Briggs' suggestion to have the $50 fee be a one-time fee. Randy
Briggs added that there have been four permits issued in the last four years. It has been over 10 years
since the decals were ordered. The police department has a relief program for holiday guests of the
residents. A consensus of the Council to amend the Schedule of Fees before being amended in the
May/June timeframe.
13. COUNCIL/STAFF REPORTS. COUNCIL/STAFF REPORTS: THIS IS AN OPPORTUNITY
FOR COUNCIL AND STAFF TO PROVIDE BRIEF UPDATES ON PROJECTS AND TO
PROVIDE PUBLIC SERVICE ANNOUNCEMENTS. IT IS NOT A TIME FOR THE
EXPRESSION OF OPINIONS, QUESTIONS AND ANSWERS, OR DISCUSSION AMONG
STAFF AND COUNCIL. DISCUSSION IS LIMITED TO WHETHER COUNCIL DESIRES TO
HAVE A TOPIC PLACED ON A FUTURE AGENDA FOR FUTURE CONSIDERATION.
Council and Staff reports were given.
Mayor Smith also recognized Cpl. Lance Anderson and Cpl. Wes Tyler by reading a letter of
commendation from Chief Anslett of Marshall Creek for professional assistance with felony
investigations, felony search warrants and felony arrests, as well as agency -to -agency backups.
14. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM ARE
CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE ENACTED BY
ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF THESE ITEMS. IF
DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND WILL BE CONSIDERED SEPARATELY.
A. TOWN COUNCIL TO CONSIDER AND TAKE APPROPRIATE ACTION TO SPEND
COURT SECURITY FUNDS TO:
1. REPLACE A MALFUNCTIONING VCR RECORDER AND AGING VIDEO TAPES
TO BE USED TO RECORD VIDEO FROM THE COURT SURVEILLANCE
CAMERAS, NOT TO EXCEED $450.
2. PURCHASE A MOBILE TELEPHONE FOR COURT USE.
B. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
APPROVAI, OF THE WORKSHOP/PUBLIC HEARING/REGULAR SESSION MINUTES
DATED JANUARY 5,200 .
C. FINANCIALS DATED DECEMBER 30, 2003.
Council Member Edstrom moved to approve. Council Member Williams seconded; motion carried
unanimously.
15. ADJOURN.
Council Member Edstrom moved to adjourn at 8:45 p.m. Mayor Pro Tem seconded; motion carried
unanimously.
* THE TOWN COUNCIL MAY CONVENE INTO EXECUTIVE SESSION TO DISCUSS POSTED
ITEMS AS ALLOWED BY THE TEXAS OPEN MEETINGS ACT, LGC 551.071.
Page 5 Regular Session"'
yor, Tc
ATT ST:
Town Secretary, wn of Trophy 6lub, Texas
nary 19, 2004
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