Minutes TC 06/01/2004MINUTES OF TOWN COUNCIL AND
WAYS & MEANS ADVISORY GROUP WORKSHOP
FOR THE
TOWN OF TROPHY CLUB
JUNE 1, 2004
LOCA'T'ION: MUD BOARD ROOM, 100 MUNICIPAL DR., TROPHY CLUB TX
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Councils of the Town of Trophy Club, Texas, met for a Workshop on Tuesday, June 1, 2004.
The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Susan Edstrom
Roger Williams
Scott Spence
Bill Matthai
Beverly Foley
STAFF AND GUEST(S) PRESENT:
Roger Unger
Diane Cockrell
Randy Briggs
Adam Adams
Jan Woodruff
Beth Ann Gregory
Gary Cantrell
J.D. Harvey
Dwight Morrow
Neil Twomey
Mayor (departed at 6:01 p.m.)
Council Member (arrived 3:11 p.m.)
Council Member
Council Member
Council Member (arrived 5:29 p.m.)
Mayor Pro Tern (arrived 5:29 p.m.)
Finance Director
Town Secretary
Director of Police and Fire
Parks Administrator
Financial Analyst
US Manager
Ways & Means
Ways & Means
Ways & Means
Ways & Means
WORKSHOP SESSION 3:00 P.M.
NOTE: NO FORMAL VOTES WILL BE TAKEN ON ANY AGENDA ITEMS
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Workshop Session to order at 3:07 p.m.
2. OPENING COMMENTS BY THE FINANCE DIRECTOR
Roger Unger gave a summary of the projected budget relating the changes from the 200312004 fiscal
year budget. The net will go down by 1.6 employees, and the police motorcycle program is not
included in next years budget.
3. REVENUE BUDGET'
Roger Unger gave a summary of the projected revenues for the 2004/2005 fiscal year budget.
An overview of the following department budgets were reviewed:
Page 2 Workshop Session June 1, 2004
4. ADMINISTRATION BUDGETS
a. Administration
b. Legal
c. Information Services
d. Planning & Zoning
e. Court
5. DPS BUDGETS
a. Police
b. EMS
c. Fire
6. COMMUNITY DEVELOPMENT BUDGETS
a. Community Development
b. Storm Seaver
7. PARKS & LANDSCAPING BUDGETS
a. Parks & Landscaping
b. Pool
c. Marshall Creek
RECAP OF EXPENDITURES/REVENUES
8. INTEREST AND SINKING
9. DISCUSSION OF FUNDING OPTIONSITAX RATES
10. OTHER BUSINESS
The following Council choices were discussed: new building, moving maintenance in-house
including a maintenance building, electronic payroll (time clocks), DPS records management system,
Chief's vehicle (electronic marquees will be investigated to have developers fund the three
marquees).
Roger Unger will make a formal request to EDC B to fully fund the pool for the 2004/2005 Fiscal
Year.
Mayor Smith challenged staff to come up with a 2-3 percent reduction in the budget or find 2-3
percent increase in revenue .
The following discussion items were tabled: recrowning the soccer fields, shared collection/street
crew, and EDC to light the soccer fields, and pavement management software (unless grant money is
available), Meals on Wheels, geographic information systems.
A follow-up workshop will be held in mid-July.
11. ADJOURN
The meeting adjourned at 6:21 p.m.
ATTES
Town Secretary, Town of Tro y Club, Texas