Minutes TC 06/21/2004MINUTES OF RECEPTION/PUBLIC HEARING/
WORKSHOP/REGULAR TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
JUNE 21, 2004
6:00 P.M. VOLUNTEER APPRECIATION RECEPTION
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
TOWN COUNCIL TO HOST RECEPTION HONORING THE VOLUNTEERS
SERVING ON TOWN BOARDS COMMISSIONS AND ADVISORY GROUPS.
Mayor Smith welcomed the Board, Commission and Citizen Advisory Group members present
and attendees were given a Trophy Club pen as a token of appreciation for their many hours of
service.
7:00 P.M. *REGULAR SESSION
STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas, met in Reception/Public
Hearing/Workshop/Regular Session on Monday, June 21, 2004. The meeting was held within the
boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Scott Spence
Susan Edstrom
Pamela Cates
Roger Williams
Beverly Foley
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Randy Briggs
Kerin Fleck
Adam Adams
Sharon Huppert
Beth Ann Gregory
Patricia Adams
Connie Shaw
Jon Seale
Jennifer Winmill
Jan Woodruff
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Town Secretary
Finance Director
Director of Police & Fire Services
Planning and Zoning Coordinator
Parks and Recreation Administrator
Special Events Coordinator
Information Services Manager
Town Attorney
UT Committee Member
UT Committee Member
July 4`h Parade Coordinator
Financial Analyst
1. CALL TO ORDER AND ANNOUNCE A QUORUM.
Mayor Smith called the Regular Session to order at 7:05 p.m. noting a quorum was present.
Page 2 Regular Session June 21, 2004
2. INVOCATION.
Chief Briggs gave the invocation.
3. PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG.
PLEDGE OF ALLEGIANCE TO THE TEXAS FLAG.
"Honor the Texas flag; I pledge allegiance to thee, Texas one and indivisible."
Adam Adams led the pledges.
TOWN COUNCIL TO CONVENE INTO WORKSHOP SESSION
WORKSHOP SESSION
The Council moved to agenda item number 5 Information Technology
4. SPECIAL EVENTS CITIZEN ADVISORY GROUP TO DISCUSS CURRENT
PROJECTS WITH TOWN COUNCIL AND RESIDENTS.
Sharon Huppert gave an overview of recent special events: Fall Festival, Clock Tower and
tree lighting, home lighting; Arbor Day, booth at Medical Plaza opening, and July 4"'
Festivities
5. INFORMATION TECHNOLOGY ADVISORY GROUP TO DISCUSS
CURRENT PROJECTS WITH TOWN COUNCIL AND RESIDENTS.
Beth Ann Gregory gave an overview of recent projects such as: audio video upgrade,
security planning, reducing the number of SPAM and virus infected email that enter
our private network, redesigned website, listserve, Customer Relationship
Management, and Paperless Agenda.
TOWN COUNCIL TO CONVENE INTO REGULAR SESSION
*REGULAR SESSION
6. CITIZEN PRESENTATIONS: THIS IS AN OPPORTUNITY FOR CITIZENS TO
ADDRESS THE COUNCIL ON ANY MATTER WHETHER OR NOT IT IS POSTED ON
THE AGENDA. THE COUNCIL IS NOT PERMITTED TO TAKE ACTION ON OR
DISCUSS ANY PRESENTATIONS MADE TO THE COUNCIL AT THIS TIME
CONCERNING AN ITEM NOT LISTED ON THE AGENDA. THE COUNCIL WILL
HEAR PRESENTATIONS ON SPECIFIC AGENDA ITEMS PRIOR TO THE COUNCIL
ADDRESSING THOSE ITEMS.
There were no citizen presentations.
COUNCIL/STAFF REPORTS: THIS IS AN OPPORTUNITY FOR COUNCIL AND
STAFF TO PROVIDE BRIEF UPDATES ON PROJECTS AND TO PROVIDE PUBLIC
SERVICE ANNOUNCEMENTS. IT IS NOT A TIME FOR THE EXPRESSION OF
OPINIONS, QUESTIONS AND ANSWERS, OR DISCUSSION AMONG STAFF AND
COUNCIL. DISCUSSION IS LIMITED TO WHETHER COUNCIL DESIRES TO HAVE
A TOPIC PLACED ON A FUTURE AGENDA FOR FUTURE CONSIDERATION.
Council and Staff reports were given.
TOWN COUNCIL TO CONVENE INTO PUBLIC HEARING
Town Council convened into Public Hearing at 7:48 p.m.
PUBLIC HEARING
Page 3 Regular Session June 21, 2004
8. TOWN COUNCIL TO CONDUCT A PUBLIC HEARING REGARDING AN
APPLICATION FOR A SPECIFIC USE PERMIT FOR:
A 1.5 ACRE TRACT OF LAND REFERRED TO AS "PAD 211" LOCATED
APPROXIMATELY 550 FEET NORTH OF MARSHALL CREEK ROAD AND
APPROXIMATELY 3,400 FEET EAST OF THE TOWN'S WEST CITY LIMIT, AND
MORE PARTICULARLY DESCRIBED AS BEING A TRACT OR A PARCEL OF LAND
SITUATED IN THE T. CALLOWAY SURVEY, ABSTRACT NUMBER 272, IN THE
TOWN OF TROPHY CLUB, DENTON COUNTY, TEXAS, AND BEING PART OF
"TRACT 8A" CALLED 559.3807 ACRES CONVEYED TO BECK PROPERTIES
TROPHY CLUB, L.P. BY DEED RECORDED IN CLERK FILE NUMBER 93-R0087516
DEED RECORDS, DENTON COUNTY, TEXAS. (SUP -04-005)
Kerin Fleck explained that this is the third Special Use Permit application for gas drilling. It is
basically the same as the previous two Special Use Permits for gas drilling. It meets the current
requirements of the Ordinance. Rob Durbin of Star of Texas Energy was available for questions.
TOWN COUNCIL TO CLOSE PUBLIC HEARING AND/OR CONTINUE TO A DATE
CERTAIN.
Town Council closed the Public Hearing at 7:55 p.m.
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION
*REGULAR SESSION
10. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
AN APPLICATION FOR A SPECIFIC USE PERMIT FOR:
A 1.5 ACRE TRACT OF LAND REFERRED TO AS "PAD 211" LOCATED
APPROXIMATELY 550 FEET NORTH OF MARSHALL CREEK ROAD AND
APPROXIMATELY 3,400 FEET EAST OF THE TOWN'S WEST CITY LIMIT, AND
MORE PARTICULARLY DESCRIBED AS BEING A TRACT OR A PARCEL OF LAND
SITUATED IN THE T. CALLOWAY SURVEY, ABSTRACT NUMBER 272, IN THE
TOWN OF TROPHY CLUB, DENTON COUNTY, TEXAS, AND BEING PART OF
"TRACT 8A" CALLED 559.3807 ACRES CONVEYED TO BECK PROPERTIES
TROPHY CLUB, L.P. BY DEED RECORDED IN CLERK FILE NUMBER 93-R0087516
DEED RECORDS, DENTON COUNTY, TEXAS. (SUP -04-005)
Council Member Williams moved to approve. Council Member Foley seconded; motion carried
unanimously.
11. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING
AN ORDINANCE OF THE TOWN OF TROPHY CLUB, TEXAS, ESTABLISHING
RESTRICTIONS ON THE USE AND OPERATION OF MOTOR ASSISTED
SCOOTERS; PROVIDING FOR THE INCORPORATION OF PREMISES; PROVIDING
DEFINITIONS; PROVIDING RESTRICTIONS AND PROHIBITIONS FOR THE USE
OF MOTOR ASSISTED SCOOTERS; PROVIDING FOR A PENALTY NOT TO
EXCEED FIVE HUNDRED DOLLARS ($500.00) AND A SEPARATE OFFENSE SHALL
BE DEEMED COMMITTED EACH DAY DURING OR ON WHICH A VIOLATION
OCCURS; PROVIDING A CUMULATIVE REPEALER CLAUSE; PROVIDING A
SEVERABILTY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR
PUBLICATION; PROVIDING FOR ENGROSSMENT AND ENROLLMENT; AND
PROVIDING AN EFFECTIVE DATE.
Jon Seale of 5 Greenbrook Court addressed the Council.
Page 4 Regular Session June 21, 2004
Chief Briggs stated that the statistical average of the age group of the scooter survey was 12 years
of age. He explained that the Council will need to determine the age of the scooter drivers, and if
they would be allowed on sidewalks. State law does not allow cities to set a speed limit for a
specific type of vehicle. We can only regulate their speed in parks. Staff recommends use during
daylight hours and wearing a helmet.
Council Member Williams moved to approve with deletion of Section 3 number 2. to delete
everything after the word "system" and delete number 3 in section 3 Council Member Foley
seconded; motion carried unanimously.
12. TOWN COUNCIL TO DISCUSS AND PROVIDE DIRECTION TO STAFF AS
APPROPRIATE REGARDING 2004/2005 BUDGET.
Roger Unger gave an update of changes to the proposed budget. We will not have a workshop
until August so we wanted to offer the opportunity for Council to discuss the budget. The Council
asked the staff to recommend cuts to balance budget.
13. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION REGARDING A
RESOLUTION DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUE
COMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION SERIES
2004; AND PROVIDING AN EFFECTIVE DATE.
Roger Unger explained that this is to authorize to staff to shop for 650,000 on a 20 year note, the
Council will consider and approve or deny the recommendation to be presented in August.
Council Member Edstrom moved to approve. Council Member Williams seconded; motion
carried unanimously.
14. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION ON THE
PURCHASE OF A PAVEMENT MANAGEMENT SYSTEM AND THE EXPENDITURE
OF $12,052.50 IN MATCHING FUNDS.
Beth Ann Gregory explained that the $12,000 private grant is not just pavement management this
is the beginning of Geographic Information System "GIS" this would be taken from the $150,000
street repair budget.
Council Member Williams moved to approve. Council Member Foley seconded; motion carried
3-2-0 with Council Members Williams, Foley and Mayor Pro Tem Spence voting for and Council
Members Cates and Edstrom voting against.
15. CONSENT AGENDA: ALL MATTERS LISTED UNDER CONSENT AGENDA ITEM
ARE CONSIDERED TO BE ROUTINE BY THE TOWN COUNCIL AND WILL BE
ENACTED BY ONE MOTION. THERE WILL NOT BE A SEPARATE DISCUSSION OF
THESE ITEMS. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY.
A. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION
REGARDING A NON-EXCLUSIVE USERS AGREEMENT WITH THE TROPHY
CLUB SWIM TEAM FOR USE OF TROPHY CLUB POOL.
B. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION
REGARDING AN AGREEMENT WITH THE TOWN OF WESTLAKE FIRE
DEPARTMENT FOR AUTOMATIC AID FOR FIRE PROTECTION, EMERGENCY
MEDICAL SERVICES, AND DECLARED OR UNDECLARED EMERGENCIES
ENDANGERING THE PUBLIC HEALTH AND SAFETY.
C. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE REGARDING
AUTHORIZATION TO EXECUTE LEASE CONTRACT WITH FORD MOTOR
CREDIT FOR DIRECTOR OF FIRE AND POLICE SERVICES VEHICLE.
Page 5 Regular Session June 21, 2004
D. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION
REGARDING A RESOLUTION APPROVING THE FISCAL YEAR 2005
FINANCIAL PLAN OF THE DENCO AREA 9-1-1 DISTRICT, PURSUANT TO THE
TEXAS HEALTH AND SAFETY CODE, CHAPTER 772, AS AMENDED; AND
PROVIDING AN EFFECTIVE DATE.
E. TOWN COUNCIL TO DISCUSS AND TAKE APPROPRIATE ACTION
REGARDING MINUTES DATED JUNE 7, 2004.
Adam Adams asked to pull item A. Facility -use Agreement with the swim team.
Council Member Foley moved to approve the consent agenda with the exception of A.
Facility -use Agreement. Council Member Williams seconded; the motion carried
unanimously.
Adams Adams explained that the Facility -use Agreement has minor clerical corrections.
Council Member Williams moved to approve, Mayor Pro Tem Spence seconded; motion
carried unanimously.
16. ADJOURN.
Council Member Foley moved to adjourn at 9.49 p.m. Council Member Williams seconded;
motion carried unanimously.
*THE TOWN COUNCIL MAY CONVENE INTO EXECUTIVE SESSION TO ISCUSS POSTED I' MS AS
ALLOWED BY TIIE TEXAS OPEN MEETINGS ACT, LGC 551.071.
Mai , Town of Trophy Club-
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Town�Secretary, Tdwn of Trophy Club, Texas
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