Minutes TC 11/08/2004MINUTES OF JOINT PUBLIC HEARING WITH PLANNING & ZONING COMMISSION AND
REGULAR TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, November 8, 2004
7:00 P.M.
STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, November 8, 2004.
The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Scott Spence
Pam Cates
Roger Williams
Beverly Foley
TOWN COUNCIL MEMBERS ABSENT:
Susan Edstrom
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Beth Ann Gregory
Randy Briggs
Kerin C. Fleck
Patricia Adams
Gene Hill
Jim Moss
Bill Bradley
Dennis Sheridan
John Rodgers
Paul Stephens
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Town Secretary
Finance Director
US Manager
Director of Police and Fire Services
Planning & Zoning Coordinator
Town Attorney
Planning & Zoning Chairman
Planning & Zoning Commissioner
Planning & Zoning Commissioner
Planning & Zoning Commissioner
Planning & Zoning Commissioner
Planning & Zoning Commissioner
A.I Cali to order and announce a quorum.
Mayor Smith called the Regular Session to order at 7:05 p.m. noting a quorum was present.
A.2 Invocation.
Jim Moss gave the invocation.
A.3 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
Page 2 Public Hearing/Regular Session November 8, 2004
Adam Adams led the pledges.
A.4 Citizen presentations: this is an opportunity for citizens to address the Council on any matter
whether or not it is posted on the agenda. The Council is not permitted to take action on or
discuss any presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the Council
addressing those items.
Audie McQuaid of Trinity Waste Services addressed the Council.
A.5 Council/staff reports: this is an opportunity for Council and staff to provide brief updates on
projects and to provide public service announcements. It is not a time for the expression of
opinions, questions and answers, or discussion among staff and Council. Discussion is limited to
whether Council desires to have a topic placed on a future agenda for future consideration.
Council and Staff updates were given.
A.6 Planning & Zoning Commission call to order and announce a quorum.
Planning & Zoning Commission convened into Joint Public Hearing at 7:36 pm.
TOWN COUNCIL AND PLANNING & ZONING TO CONVENE INTO JOINT PUBLIC HEARING
JOINT PUBLIC HEARING
B.1 Planning & Zoning Commission and Town Council to conduct a Joint Public Hearing relative
the following:
An Application from Star of Texas Energy Services, Inc., for a Specific Use Permit to allow gas
well drilling on a 1.5 acre tract of land referred to as "Alternate Pad 8H" located approximately
400 feet east of Trophy Club Drive and the intersection of Marshall Creek Road, approximately
2,860 feet east of the Town's west town limit line and approximately 1,555 feet south of the
north Town limit line.
Town Council convened into Joint Public Hearing at 7:36 pm. Conducting a Joint Public Hearing, Rob Durbin of
Star of Texas was available for questions.
B.2 Planning & Zoning Commission and Town Council to close Joint Public Hearing.
Planning & Zoning and Town Council closed the Joint Public Hearing at 7:42 pm.
TOWN COUNCIL TO CONVENE INTO PUBLIC HEARING
PUBLIC HEARING
C.1 Public Hearing: An application from Star of Texas Energy Services, Inc. for a Specific Use
Permit to allow gas well drilling on a 1.5 acre tract of land referred to as "PAD 7H", located
approximately 800 feet south of Marshall Creek Road, and approximately 500 feet west of the
Town's east Town limit line.
Town Council convened into Public Hearing at 7:42 p.m. Gene Hill explained that Planning and Zoning
Commission reviewed this request at their September 21, 2004 meeting and it received a unanimous vote
Town Council closed the Public Hearing at 8:43 p.m.
Page 3 Public Hearing/Regular Session November 8, 2004
C.2 Town Council to close Public Hearing and conduct a Joint Session with Planning & Zoning
Commission
Council closed the Public hearing and convened into Joint Session at 7:44 pm.
JOINT SESSION
C.3 Planning & Zoning Commission to conduct a Joint Session with the Town Council.
Panning & Zoning and Town Council convened into Joint Session at 7:44 p.m.
CA Planning & Zoning Commission to discuss and take appropriate action regarding a
recommendation to the Town Council relative to the following:
An Application from Star of Texas Energy Services, Inc., for a Specific Use Permit to allow gas
well drilling on a 1.5 acre tract of land referred to as "Alternate Pad 8H" located approximately
400 feet east of Trophy Club Drive and the intersection of Marshall Creek Road, approximately
2,860 feet east of the Town's west town limit line and approximately 1,555 feet south of the
north Town limit line.
Commissioner Stephens moved to approve the application. Commissioner Sheridan seconded; motion carried
unanimously.
Council convened into Regular Session at 7:45 p.m.
TOWN CO UNCIL TO RECONVENE INTO REG ULAR SESSION
*REGULAR SESSION
D.1 Discuss and take appropriate action regarding an Ordinance amending Ordinance No. 2004-20,
Section 14, entitled "Canvassing of Returns" changing the canvassing time on November 15,
2004 from 7:00 p.m. to 5:30 p.m.
Council Member Williams moved to approve. Council Member Foley seconded; motion carried unanimously.
D.2 Discuss and take appropriate action relative to an application from Star of Texas Energy
Services, Inc., for a Specific Use Permit to allow gas well drilling on a 1.5 acre tract of land
referred to as "Pad 714" located approximately 800 feet south of Marshall Creek Road, and
approximately 500 feet west of the Town's east Town limit line.
Mayor Pro Tem Spence moved to approve. Council Member Williams seconded; motion carried unanimously.
D.3 Discuss and take appropriate action regarding an Application from Star of Texas Energy
Services, Inc., for a Specific Use Permit to allow gas well drilling on a 1.5 acre tract of land
referred to as "Alternate Pad 8H" located approximately 400 feet east of Trophy Club Drive and
the intersection of Marshall Creek Road, approximately 2,860 feet east of the Town's west town
limit line and approximately 1,555 feet south of the north Town limit line.
Mayor Pro Tern Spence moved to approve. Council Member Williams seconded; motion carried unanimously.
DA Discuss and take appropriate action to direct staff regarding the proposal from Nextel to
construct a 90' flagpole and related structures on Town property located at the northwest corner
of Trophy Lake Drive and State Highway 114.
Page 4 Public Hearing/Regular Session November 8, 2004
The Council directed staff to move ahead with negotiation
D.5 Discuss and take appropriate action to authorize the Director of Finance to execute loan
documents for the purchase of a police records management system.
Council Member Williams moved to approve. Council Member Cates seconded; motion carried unanimously.
D.6 Consent Agenda: Discuss and take appropriate action regarding Interlocal Agreement for
participation in Fort Worth's Environmental Collection Center Household Hazardous Waste
Program
D.7 Consent Agenda: Discuss and take appropriate action to approve Minutes dated October 18,
2004.
Council Member Foley moved to approve D.6 and D.7 Consent Agenda. Council Member Williams seconded;
motion carried unanimously.
D.8 Additional information provided to the Council.
This item is for informational purposes, no discussion.
F.l Adjourn.
Council Member Spence moved to adjourn at 8:03 p.m.
unanimously.
ATTEST:
Tow Secretary, own of Trophy Club
I emer Williams secon e�c
/ Z"o'
yor, Town of/Trophy Club
C
OD
l �/Al
; motion carried