Minutes TC 10/04/2004MINUTES OF REGULAR TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, October 4, 2004
7:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, October 4, 2004.
The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Scott Spence
Pam Cates
Roger Williams
Beverly Foley
TOWN COUNCIL MEMBERS ABSENT:
Susan Edstrom
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Diane Cockrell
Roger Unger
Randy Briggs
Adam Adams
Beth Ann Gregory
Tom Rutledge
Gene Hill
Clayton Reed
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Council Member
Town Manager
Town Secretary
Finance Director
Director of Police & Fire Services
Parks & Recreation Administrator
Information Systems Manager
Teague, Nall and Perkins
P&Z Chairman
P&Z Member
A.1 Call to order and announce a quorum.
Mayor Smith called the Regular Session to order at 7:03 p.m. noting a quorum was present.
A.2 Invocation.
Roger Unger gave the invocation.
A.3 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
Randy Briggs led the pledges.
B.I Citizen presentations: this is an opportunity for citizens to address the Council on any matter
whether or not it is posted on the agenda. The Council is not permitted to take action on or
Page 2 Regular Session October 4, 2004
discuss any presentations made to the Council at this time concerning an item not listed on the
agenda. The Council will hear presentations on specific agenda items prior to the Council
addressing those items.
Marg] Cantrell of 1105 Sunset Drive and Robert Radder of 1 Lee Court addressed the Council.
B.2 Council/staff reports: this is an opportunity for Council and staff to provide brief updates on
projects and to provide public service announcements. It is not a time for the expression of
opinions, questions and answers, or discussion among staff and Council. Discussion is limited to
whether Council desires to have a topic placed on a future agenda for future consideration.
Council and Staff reports were given.
TOWN COUNCIL TO CONVENE INTO PUBLIC HEARING
PUBLIC HEARING
C.1 Public Hearing: An application from Star of Texas Energy Services, Inc. for a Specific Use
Permit to allow gas well drilling on a 1.5 acre tract of land referred to as "PAD 8/9H", located
approximately 600 feet north of Oakmont Drive and approximately 1,220 feet east of Trophy
Club Drive, and 380 feet east northeast of the Quorum Condominiums,
C.2 Public Hearing: A request for waiver to the requirements set forth in Town Ordinance No. 2004-
11 P&Z, section "C" entitled "Oil and Gas Well Drilling and Production 'by Specific Use Permit
(SUP)"', subsection (1), pertaining specifically to the requirement for a one -thousand foot
(1,000') setback for the location of a gas well production site described as "Pad 8/914".
Town Council convened into Public Hearing at 7:16 p.m. addressing C.1 and C.2 together.
Gene Hill, Planning and Zoning Chairman introduced these two Public Hearing items relaying that the
Commission passed both items on September 2, 2004. Mr. Hill also informed the Council of an
adjustment moving the pad site north because it is located in 100 -year flood plan. Patricia Adams
explained that Torn Rutledge is available for questions regarding the flood plane issue. She introduced
Scott Briggs, Petroleum Engineer and a Trophy Club resident. Mr. Briggs gave his background:
Petroleum Engineer graduated 'from A& M University in 1983. The Railroad Commission of Texas and
Corporation Commission in Oklahoma, Mississippi and Alabama recognize him as an expert.
Ray Ledesma, President of Star of Texas, introduced Rob Durbin, Attorney for Star of Texas, Mike
McC:ravey, Interface between Star of Texas and Town of Trophy Club, and Jason Pool of C&P
Engineering. Mr. Ledesina gave a presentation regarding the pad sites for 8/9. Jason Pool explained the
space required for drilling sites.
James Weaver of 216 Oakmont Drive (additional time donated by Christina Pearlman of 6 Hamper Court
and Robert Radder of 1 Lee Court), Dean Henry of 308 Oakmont, Alan Bailey of 15 Ridgewood Drive,
Sunny Patton of 212 Oakmont Drive, Christina Pearlman of 6 Hamper Court, Neil J. Twomey of 203
Oakmont Drive, Steven Kohs of 18 Overhill Drive, Greg Lamont 15 Avalon Drive, and Les Carter of 16
Ridgewood Drive addressed the Council.
Town Council closed the Public Hearing at 8:04 p.m.
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION
`REGULAR SESSION
Page 3 Regular Session October 4, 2004
D.1 Discuss and take appropriate action regarding an application from Star of Texas Energy Services,
Inc. for a Specific Use Permit to allow gas well drilling on a 1.5 acre tract of land referred to as
"PAD 8/9H", located approximately 600 feet north of Oakmont ,Drive and approximately 1,220
feet east of Trophy Club Drive, and 380 feet east northeast of the Quorum Condominiums.
Town Council reconvened into Regular Session at 8:04 p.m.
Robert Radder of i Lee Court and Neil J. Twomey of 203 Oakmont Drive and Clayton Reed of 23
Timberline Drive addressed the Council.
D.2 Discuss and take appropriate action regarding a request for waiver to the requirements set forth
in Town Ordinance No. 2004-11 P&Z, section "C" entitled "Oil and Gas Well Drilling and
Production 'by Specific Use Permit (SUP)"', subsection (1), pertaining specifically to the
requirement for a one -thousand foot (1,000') setback for the location of a gas well production site
described as "Pad 8/9H".
See action on D.1.
Dland D2 were handled as one action item.
Mayor Pro Tem Spence moved to request that Star of Texas come back on October 18"' with set
amendments of 750 feet north, 500 offset from the Quorum as a minimum and allow Scott Briggs to
review Star of Texas' documents after signing a confidentiality agreement. Council Member Williams
seconded; motion carried unanimously.
D.3 Discuss and take appropriate action regarding the approval/rejection of a proposed oil, gas, and
mineral lease -non -drill site pooling agreement for the development of the Town's interest in
Harmony Park by and between the Town and Star Of Texas Energy Services, Inc., a substantial
copy of which is attached hereto; and authorizing the Mayor or his designee to execute necessary
documents.
Patricia Adams explained that in May the Council conducted a Public Hearing regarding this agreement.
Council agreed to one-fourth royalty interest at that time. This is a pooling agreement no surface activity
is allowed.
Council Member Foley moved to approve. Council Member Williams seconded; motion carried
unanimously.
DA Discuss and take appropriate action to approve Minutes dated September 20, 2004
Mayor Pro Tem Spence moved to approve. Council Member Williams seconded; motion carried
unanimously.
F.1 Adjourn.
Council Member Foley moved to adjourn at 9:17 p.m. Mayor Pro Terri` Spence se onded; motion carried
unanimously.
yor, Town °bfTrophy Club
A
ATTEST: T
Town Secretary, Town of Trophy Club