Minutes TC 04/04/2005MINUTES OF BUDGET WORKSHOP AND REGULAR TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION:100 MUNICIPAL DRIVE,TROPHY CLUB,TEXAS
MONDAY APRIL 4,2005
6:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council ofthe Town of Trophy Club,Texas,met in Workshop/Regular Session on Monday,April 4,
2005.The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Scott Smith
Scott Spence
Susan Edstrom
Roger Williams
Beverly Foley
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
TOWN COUNCIL MEMBERS ABSENT:
Pam Cates Council Member
STAFF AND GUEST(S)PRESENT:
Donna Welsh
Lisa Ramsey
Roger Unger
Beth Ann Gregory
Patricia Adams
Mike Pastor
Adam Adams
Randy Briggs
Sakura Dedrick
Town Manager
Interim Town Secretary
Finance Director
Community Development Manager
Town Attorney
IS Manager
Parks and Recreation Director
Police and Fire Services Director
Financial Analyst
Al Call to order and announce a quorum.
Mayor Smith called the Workshop/Regular Session to order at 6:10 p.rn.noting a quorum was present.
Town Council convened into Executive Session at 6:10 p.m.
TOWN COUNCIL TO CONVENE INTO EXECUTIVE SESSION
EXECUTIVE SESSION
A2 Pursuant to Texas Government Code,Annotated,Subchapter 551,Section 551.071 (a)&(b)
"Consultation With Attorney",the Council will enter into executive session to discuss the following:
A Consultation with Attorney on pending or contemplated litigation or on a matter in which the duty of
the Attorney to the Governmental Body under the Texas Disciplinary Rules of Professional Conduct
of the State Bar of Texas clearly conflict with the Open Meetings Act,Section 551.071 (a)&(b»:
(1)Legal advice relative to pending litigation,to wit:Perfection Homes Inc.,and Mark Carr v.Town
of Trophy Club,Cause No.2003-50345-367.The Town may admit to the closed meeting various
agents and representatives retained by the Town of Trophy Club as experts for the purpose of
defending the Town in the pending lawsuit.Those agents and representatives will provide information
necessary for the Town Council to have full and unrestrained communication with its attorneys.The
presence of such expert agents and representatives is necessary for full communication between the
Town and its attorneys,as allowed by Texas Attorney General Opinions,including Opinion No.JM-
238.
(2)Town of Trophy Club,Texas v.Town of Westlake,Texas,Cause No.2004-40094-362.
Town Council reconvened into Regular Session at 7:50 p.rn.
TOWN COUNCIL TO CONVENE INTO REGULAR SESSION
*REGULAR SESSION
A.3 Invocation.
Roger Unger gave the invocation.
Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag,I pledge allegiance to thee,Texas one and indivisible."
Donna Welsh led the pledges.
AA
A.5 Discuss and take appropriate action relative to Executive Session Item Number A2.
No action was taken for the items discussed in Executive Session.
B.3 Discuss and take appropriate action regarding a contract for Solid Waste and Recyclable Material
Collection with Trinity Waste Services.
Cheryl Brock,426 Fountain Park,Euless,TX 76039
Representative of Community Waste Disposal thanked the Town for allowing them to submit their proposal.
Council Member Williams moved to approve the contract with Trinity and also the language as amended by legal.
Council Member Spence seconded;motion carried unanimously.
TOWN COUNCIL TO CONVENE INTO WORKSHOP SESSION
Town Council convened into Workshop Session at 8:07p.m.
*WORKSHOP SESSION
A.6 Budget Workshop to discuss Fiscal year 05-06 Budget.
Sakura DedricklFinancial Analyst along with the department heads gave a preliminary budget presentation.
A.7 Adjourn Workshop session.
Town Council reconvened into Regular Session at 9:43 p.rn.
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION
*REGULAR SESSION
Citizen presentations:this is an opportunity for citizens to address the Council on any matter whether or
not it is posted on the agenda.The Council is not permitted to take action on or discuss any presentations
made to the Council at this time concerning an item not listed on the agenda.The Council will hear
presentations on specific agenda items prior to the Council addressing those items.
There were no presentations.
B.l
Counci1Jstaff reports:this is an opportunity for Council and staff to provide brief updates on projects and
to provide public service announcements.It is not a time for the expression of opinions,questions and
answers,or discussion among staff and Council.Discussion is limited to whether Council desires to have
a topic placed on a future agenda for future consideration.
Updates were provided by staff and Council.Director Briggs went over crime stats.
B.2
B.3 Moved
BA Discuss and take appropriate action regarding an Ordinance canceling the May 7,2005 election for the
two (2)Council Members.
Council Member Foley moved to approve.Council Member Williams seconded;motion carried unanimously.
Discuss and take appropriate action regarding an ordinance repealing Town Ordinance No.2004-09,and
adopting new provisions relating to auto theft prevention.
Donna Welsh advised that staff requested that this item be pulled and tabled until the 4/18/05 meeting.
Council Member Edstrom made a motion to table until a date certain April 18,2005.Council Member Spence
seconded;motion carried unanimously.
B.5
D.1 Consent agenda:Discuss and take appropriate action regarding a resolution approving an Interlocal
Agreement with Roanoke for Automatic Aide and Mutual Aid for Fire Protection,Emergency Medical
Services,and Declared or Undeclared or Emergencies Endangering the Public Health and Safety.
D.2 Consent agenda:Discuss and take appropriate action to approve minutes date March 21,2005.
D.3 Consent agenda:Discuss and take appropriate action regarding a Proclamation of the Town Council of
the Town of Trophy Club,Texas,establishing the week of May 6 -12,2005 as Nurse Appreciation Week
in Trophy Club in conjunction with National Nurse Appreciation Week.
Council Member Edstrom moved to approve Consent Agenda.D.l.through D.3.Council Member Spence
seconded;motion carried unanimously.
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by
one motion.There will not be a separate discussion of these items.If discussion is desired,that item will be
removed from the consent agenda and will be considered separately.
*REGULAR SESSION
E.1 Adjourn.
Council Member Foley moved to adjourn at 9:55 p.m.Council Member Williams seconded;motion carried
unanimously.
*The Town Council may convene into executive session to discusW6Sf~d items as allowed by the Texas Open
McetingAct,LGC.551.071 //1 0/~JJ:f:
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L".,',d.,~..Vvpt;D--
~tt Smith,Mayor,Town of TrophyClub
dloo IS 6m~Lisa Ramsey,Interim Town ecretary