Minutes TC 08/29/2005 - Special SessionMINUTES OF A PUBLIC HEARINGISPECIAL SESSION FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, August 29,2005
7:00 P.M.
STATE OF TEXAS 0
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, August 29, 2005. The meeting
was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders
Pam Cates
Scott Spence
Roger Williams
Mayor
Mayor Pro Tem
Council Member
Council Member
TOWN COUNCIL MEMBERS ABSENT:
Susan Edstrom Council Member
Beverly Foley Council Member
STAFF AND GUEST(S) PRESENT:
Lisa Ramsey
Roger Unger
Patricia Adams
Randy Briggs
Beth Ann Gregory
Mike Pastor
Adam Adams
Kerin Fleck
Sakura Moten-Dedrick
Town Secretary
Finance Director
Town Attorney
Police and Fire Services Director
Community Development Manager
IS Manager
Parks and Recreation Director
Planning and Zoning Coordinator
Financial Analyst
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, August 29,2005. The meeting
was held within the boundaries of the Town and was open to the public.
A. 1 Town Council to attend a reception in honor of Dr. Karen Rue.
Mayor Sanders introduced Superintendent of Northwest ISD, Dr. Karen Rue.
A.2 Presentation by Dr. Karen Rue, superintendent of Northwest, regarding information about the October 1st Bond
Election for $224.5 million and other information about the District.
Dr. Karen Rue presented the Town Council, Staff and residents with the specifics that the bond has been intended to address.
Dr. Rue explained that the proposal of this bond is to address student growth, which is projected to increase by 4,600 students
over the next three years. Dr. Rue also spoke to the capital improvement projects that would include five new
schools and additions to five existing schools. Mr. Dave Edstrom, co-chairman gave a presentation on behalf of the
Northwest Communities for Education supporting the approval of the Bond Election.
For More information about this bond and voting places, available at: http://www.northwest.kl2.tx.us/election.htm
Mayor Sanders presented Dr. Rue with a gift basket.
TOWN COUNCIL CONVENED INTO SPECIAL SESSION
*SPECIAL SESSI'ON
A.3 Call to order and announce a quorum.
Mayor Nick Sanders called the Special Session to order at 7:49 p.m. noting a quorum was present.
A.4 Invocation.
Mayor Sanders gave the invocation.
A.5 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
Mayor Pro Tem Cates led the pledges.
B.l Citizen presentations: this is an opportunity for citizens to address the Council on any matter whether or not it is
posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the
Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items.
No citizens addressed Council.
TOWN COUNCIL CONVENED INTO PUBLIC HEARING at 7:51 p.m.
PUBLIC HEARING
C.1 Town Council to conduct a Public Hearing regarding the budget and proposed tax rate increase for fiscal year
October 1,2005 to September 30,2006.
Roger Unger advised Council that there are no changes since the last workshop. Director Briggs advised Council that the
DPS building has two significant leaks and asked that Council amend the 2005-06 budget to include a new roof.
No citizens addressed Council.
TOWN COUNCIL RECONVENED INTO SPECIAL SESSION at 8:03 p.m.
*SPECIAL SESSION
D.l Discuss and take appropriate action regarding a Resolution approving a lease agreement with Nextel
Communications to allow the location of a flagpole structure with cellular antennas located inside the flagpole and a
corresponding equipment building at the northwest corner of Trophy Lake Drive and Highway 114. (RES. 2005-25)
Community Development Director, Beth Ann Gregory gave explained the site plan as included in the agenda packet and
showed a visual of the flagpole. Mayor Sanders made one point of clarification, correcting that we would not be
able to add additional cellular antennas to this flag pole in order to generate extra revenue for the town, as previously
reported in another discussion.
Council member Williams made a motion to approve; Council member Spence seconded the motion. Floor was opened for
discussion. Beth Ann Gregory answered Mayor Pro Tem Cates question, that we had heard any comments from the
residents. Council member Williams asked if Nextel has started the site soil testing. Town Attorney Adams advised
that Nextel had performed a survey but was not aware of any testing. Bridges Ballowe, representing Nextel,
explained that 6 months requested by Nextel is primarily need to allow Nextel to acquire the necessary permits and
to meet with the various governing boards like the FAA and FCA Boards, usually takes Nextel three to four months
to complete. Motion passed unanimously without discussion.
D.2 Discuss and take appropriate action regarding a Trust Agreement that is required in order to allow a tax exemption
for Town employee insurance premiums as authorized by the Texas Insurance Code.
Finance Director, Roger Unger advised that United Health Carrier needs time prior to the October 1" enrollment for the
premium rates to be recomputed. The Town of Trophy Club creates a trust that will be filed with the comptroller
that will produce a savings of about $9,000.00 per year.
Council member Williams made a motion to approve; Council member Spence seconded the motion. Floor was opened for
discussion. Motion passed unanimously without further discussion.
D.3 Items for Future Agenda.
Council and/or Staff has requested the items listed be considered at a future Council meeting. Council and Staff will
have the opportunity during this session to update this list.
1. Long term capital project list, projected fiscal impact and surveys for resident input on potential projects.
Discussion and appropriate action for Parks and Recreation future plans of Marshall Creek.
Discussion and appropriate action regarding the restrictions for motorized scooters. (Ordinance 2004-17).
Discussion and appropriate action regarding the status of street repairs and bonds, including
recommendation.
5. Discuss and take appropriate action for street pilot traffic calming program for a section of Trophy Club
Drive - October 3,2005. '
6. Discuss and receive direction regarding charging fees for the use of the pool and other facilities - October
3.2005.
TOWN COUNCIL CONVENED INTO A BUDGET WORSHOP at 8:03 p.m.
*WORKSHOP SESSION
D.4 Budget Workshop: Town Council to review and discuss the 2005106 operating and capital budgets.
TOWN COUNCIL TO CONVENE INTO EXECUTIVE SESSION at 8:54 p.m.
"EXECUTIVE SESSION
E.1 Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.087 (2) "Deliberation Regarding
Economic Development Negotiations" and Section 55 1.071 (b) "Consultation with Attorney", the Council will enter
into executive session to discuss the following:
(A) TO discuss or deliberate the offer of financial or other incentives to a business prospect that the Town seeks
to have locate within the territory of the Town pursuant to Section 551.087 (2) of the Texas Open Meetings
Act and For Consultation with the Town Attorney on a matter in which the duty of the Attorney to the
Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflict with the Open Meetings Act (55 1.071 (b)).
(1) Financial and other incentives for the proposed D.R. HortonBeck Properties mixed use
development and legal advice regarding the proposed development, potential incentives and
contractual agreements, and related matters.
TOWN COUNCIL RECONVENE INTO REGULAR SESSION at 10:15p.m.
"REGULAR SESSION
F.l Adjourn.
Council member Williams made a motion to adjourn at 10:18; Council member Spence seconded motion. Motion passed
unanimously without discussion.
Mayor, Town of Trophy Club
nm&2
yo& Secretary, Town of Trophy dub