Minutes TC 07/18/2005 - Joint SessionMINUTES OF WORKSHOP BETWEEN TOWN COUNCIL AND ECONOMIC DEVELOPMENT .
CORPORATION B/NOTICE OF A REGULAR TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB AND NOTICE OF BUDGET WORKSHOP BETWEEN TOWN
COUNCIL AND WAYS AND MEANS
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, July 18,2005
6:00 P.M.
STATE OF TEXAS §
COUNTY OF DENTON §
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, July 18,2005. The
meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders Mayor
Pam Cates Mayor Pro Tem
Susan Edstrom Council Member
Roger Williams Council Member
Beverly Foley Council Member
TOWN COUNCIL MEMBERS ABSENT:
Scott Spence Council Member
STAFF AND GUEST(S) PRESENT:
Donna Welsh
Lisa Ramsey
Roger Unger
Beth Ann Gregory
Patricia Adams
Mike Pastor
Adam Adams
Randy Briggs
Kerin Fleck
Sakura Moten-Dedrick
J.D. Harvey
Neil Twomey
Gary Cantrell
T. Dwight Morrow
James Hicks
Doyle Nicholson
Andy Hayes
Amanda Foust
Ralph Scoggins
Rebecca Shuman
Town Manager
Interim Town Secretary
Finance Director
Community Development Manager .
Town Attorney
IS Manager
Parks and Recreation Director
Police and Fire Services Director
Planning and Zoning Coordinator
Financial Analyst
EDC 4A
EDC 4B
A. 1 Call to order and announce a quorum.
7- 18-05 Minutes
Mayor Nick Sanders called the Regular Session to order at 6:05 p.m. noting a quorum was present.
A.2 EDC B call to order and announce a quorum.
Jim Hicks called EDC 4B to order.
TOWN COUNCIL TO CONVENE INTO WORKSHOP SESSION
WORKSHOP SESSION (6:OO - 7:00)
A.3 EDC Task Force to present their Mission Statement and their vision for Trophy Club's future to the
Town Council.
EDC Task Force members, Pamela Cates and Amanda Foust presented the Town Council with a vision and
expectations that profile the 'Village of Trophy Club'. The Village could expand over Beck's 26 acres
of development, Larry Stewart's 16 acres, and other parts of undeveloped land in the town. They
showed pictures that detailed a synergized Village that would include a school, 5 Star Hotel, specialty
retail stores, fine dining, an ice cream store, a County Club that would welcome the entire family, a
skate board complex, a horse stable and riding arena and a senior citizen center with a health complex.
The Task Force created picturesque scenery of a small village with a Tuscan architecture and feel,
designed to entice people to the area to picnic, shop and wine taste amidst the beautiful landscaped
trails.
Mission Statement
Businesses succeed in the Town of Trophy Club only when they rneet and exceed the expectations of the
residents and customers. People live in the Town of Trophy Club because they can come home to a way
of life that creates a high quality of family experiences and lifelong memories. As the cornrnunity
continues to develop, it is essential that the existing character of the community be retained and
enhanced wherever possible to preserve these important aspects.
We strive to be a center for shopping, dining, the arts and entertainment. Our mix of new and existing
retail provides year-round attractions, restaurants, and events that give a wide variety of daytime and
evening activities. These activities include all ages, cultures, ethnicities, and family structures.
Customers enjoy beauty and charril that entice them to be involved in the activities. In creating a
village atmosphere, we celebrate the diversity and power of people, ideas, and cultures. By partnering
and motivating profitable relationships between the business owners and the developers, we create an
achievable successfil experience for all.
Mayor Sanders noted that the visions presented are concepts that the EDC Task Force feels would promote
successful economic development. The landowners according to Town Ordinance and Planning and
Zoning regulations would determine the development.
A short recess was taken.
Mayor Sanders called the meeting back to order.
A.4 Discuss and take appropriate action in regard to a Resolution to allow participants in economic
incentives for the development of Trophy Wood Business Center, (PD-25).
EDC 4B member, Rebecca Shuman made the motion to table; EDC 4B member, Andy Hayes seconded. The
motion to table passed unanimously.
A.5 EDC B to adjourned at 650
TOWN COUNCIL TO CONVENE INTO REGULAR SESSION
7- 18-05 Minutes
"REGULAR SESSION
B. 1 Invocation.
Mayor Sanders gave the invocation.
B.2 Pledge of allegiance to the American Flag, lead by Roanoke/Trophy Club Boy Scout Troop 328.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
Members of Roanoke/Trophy Club Boy Scout Troop 328 led the pledges.
B.3 Discuss and take appropriate action in regard to a Proclamation to recognize outstanding achievement
by the Roanoke/Trophy Club Boy Scout Troop 328, who represents our town and who by their
participation in the Boy Scouts of America, bring high honor to the Town and to all of our residents;
recognizing and congratulating them on their achievements of the Eagle Scout Award.
Mayor Sanders presented a Proclamation to six members of Roanoke/Trophy Club Boy Scout Troop 328 for
obtaining their Eagle Award:
Sean Murphy 02/04
Harrison Scoville 04/04
Tyler Simmons 10104
Mitchell Gries 1 1/04
Alex Bolls 12/04
Ryan Fowler 05/05
Zak Moffattt 12-04
Mayor Sanders also commended the Troop Leaders and the parents of Roanoke/Trophy Club Boy Scout Troop
328 for their time and dedication with helping these men achieve the highest rank offered by Boy Scouts.
B.4 Town Manager Report and Discussion Regarding Project Updates as Listed Below: There will be no
action taken regarding any individual project posted under this item and discussion will be limited. If
extensive discussion is required, the item may be placed on a future agenda.
Administration:
New Employee - Jim Buxton, Financial Analyst
RFP Updates - Auditor and Banking Services
Jim Buxton started on July 1, 2005 as a Financial Analyst. Jim previously worked for the Town from
November 1998 through September 2001 as the Finance Director.
The RFP for the Auditor was posted on Demand Star and has been forwarded to seven Accounting firms that
specifically requested the RFP.
Finance is in the preliminary stages of creating a RFP to centralize banking services.
Community Development:
Indian Creek Road Construction
Miscellaneous Road Repairs
Building Permits
Svore Municipal Building Additions
Public Works Advisory Group Volunteers
7-18-05 Minutes
The contractor anticipates that the south side (eastbound) lanes will be opened on or about the second week in
August, at which time the north side (westbound) lanes will be closed to begin construction. As always the
work schedule will be dependent on the weather. Regular updates on the project continue to be provided to the
residents.
The first phase of repairs have been completed on Timberline, Greenleaf and Skyline. Repairs to Monterey are
50% complete and should be finished next week along with an area on Village Trail at Alamosa.
41 residential permits have been issued this fiscal year-to-date at a value of $16.3 million.
The preliminary floor plans and drawings have been received from the architect for the building expansion. The
plans should be complete and ready for the Construction Manager to bid in early August. A meeting is
scheduled with the engineers next week to go over the plans for parking and the construction schedule for that
portion of the project.
Town staff is seeking residents who are willing to spend a few hours each month serving their community by
volunteering on our Public Works Advisory Group.
Planning and Zoning:
Gas Well Fracing Update
Regency Realty Corporation (PD2 1) Signage
Gas well fracing is progressing according plan. Any changes to the schedule will be posted:
http:Nwww.ci.trophvclub.tx.us/news information.asp
Regency Realty Corporation has approached the Town about the possibility of revisions to signage to create
increased visibility from State Hwy 114. Staff has scheduled a meeting with Regency on July 267 2005 to
discuss.
Police and Fire Services:
National Night Out
Public Safety Advisory Committee update on:
Street Pedestrian and Bicycle Striping Project
The "22nd Annual National Night Out" (NNO), a unique crimeldrug prevention event sponsored by the
National Association of Town Watch (NATW), has been scheduled for Tuesday, August 2, 2005. We cordially
invite you and your community to be a part of our NIGHT OUT 2004 team.
The Public Safety and Public Works Advisory Committees met on Thursday, July 7, 2005 to discuss; The
possible striping of Indian Creek Drive and Trophy Club Drive with the addition of a pedestrian walking and
bicycle path. The project will be conducted in three phases. Phase one will be to add approximately one mile
of test path on Indian Creek Drive from Trophy Club Drive to Trophy Wood Drive. This phase will include the
use and observation of the path for approximately six months so residents can determine if the path is necessary
and needed. The 2nd Phase will commence at the conclusion of the trial period when a survey will be
conducted throughout the Town to determine the effectiveness of the path plan. Finally, the plan and survey
will be presented in a of Town public meeting before the Town Council to determine the extent of the project.
B.5 Citizen presentations: This is an opportunity for citizens to address the Council on any matter whether
or not it is posted on the agenda. The Council is not permitted to take action on or discuss any
presentations made to the Council at this time concerning an item not listed on the agenda. The Council
will hear presentations on specific agenda items prior to the Council addressing those items.
7-1 8-05 Minutes
Dean Henry, 308 Oakmont Drive - Spoke on behalf of the Master District, requesting that the Town Council
include a 2 % Cost of Living increase for all employees this year, which has been approved by the
Master District. He asked that the Master District and the Town Council work together for the sake of
the split employees.
Dee Neidenberger, 1033 Sunset Drive - Voiced her displeasure with the lack of turnout and coordination of
'Meet the Troops' at DFW as sponsored by the Town. The Mayor encouraged the Council, Staff and
citizens to volunteer and participate in this very special event.
Steven Kohs, 18 Overhill Drive - Expressed his concern with the possible development in the Town. Mr. Kohs
questioned what type of control, if any the Town Council has on the developers that would allow the
vision presented tonight to actually come to fruition.
Dennis Sheridan, 1 Hillcrest - Originally signed up to speak about the possible development but felt that Mr.
Kohs adequately conveyed his concern and chose rather to speak to Mrs. Neidenberger's request for
Trophy Club's support of 'Meet the Troops'. Mr. Sheridan concurred with Mrs. Neidenberger's
remarks and encouraged citizens to participate, suggesting that they bring cell phones that would allow
the soldiers to make contact with their loved ones.
B.6 Items for Future Agenda.
1. Tax abatement policy.
2. Pilot project for street striping. Discussion about =adding a referendum
3. Discussion and direction to staff for an ordinance and policies regarding parkland dedication,
parkland standards and money in lieu of dedication.
4. Long term capital project list, projected fiscal impact and surveys for resident input on potential
projects.
5. Discussion and appropriate action regarding proceeding with electronic signs and contribution from
developer.
Council member Edstrom asked that we discuss the addition of referendum in reference to the street
striping project.
Mayor Pro Tem Cates requested that Parks and Recreation Director, Adam Adams provide a list of
priorities for future plans at Marshall Creek.
TOWN COUNCIL TO CONVENE INTO PUBLIC HEARING
PUBLIC HEARING
C. 1 Public Hearing - Town Council to conduct a Public Hearing relative to the following:
An Ordinance regulating Fencing, Retaining Walls and Screening Standard Regulations.
Planning and Zoning Coordinator, Kerin Fleck advised Council that the suggested amendments are to
definitions pertaining only to fences and will be added to the Definitions section of the Zoning
Ordinance. Definitions that no longer appear in the text have been deleted. Definitions have been in
regard to new materials.
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION
"REGULAR SESSION
D.l Discuss and take appropriate action regarding an Ordinance regulating Fencing, Retaining Walls and
Screening Standard Regulations.
Council member Edstrom made a motion to amend the Zoning Ordinance, 2000-06 P&Z regulating Fencing,
Retaining Walls and Screening Standard Regulations; Council member Williams seconded the motion.
Motion passed unanimously with no discussion.
7- 18-05 Minutes
D.2 Discuss and take appropriate action regarding the potential reconsideration by Council of the passage of
Resolution Number 2005-14:
A. Discuss and take appropriate action regarding the method used for evaluating applicants for
appointments to commissions and boards.
Mayor Sanders stated that item D2B was added to the agenda per request made by Council member Edstrom.
The Mayor also explained that he is conducting the meetings according to Robert's Rules of Order,
which are different than what this Council has been using in the past. The Mayor explained that he
would seek a motion from a Council member and once the motion is seconded, the floor would be open
for discussion. Council member Edstrom explained that she requested the potential reconsideration of
the June 20", P & Z appointment be posted on this Agenda stemmed from the fact that a motion was
made, seconded and passed without any discussion. Council member Edstrom questioned how the other
members accurately evaluated the qualifications for appointments made at the June 20" meeting with
out any discussion. Mayor Sanders explained that the process for appointing candidates to expiring
seats this year had been unclear and applications for 'various positions had been accepted all year.
Mayor Sanders expressed hesitation that not all applicants have been adequately considered. Mayor
Sanders suggested the following methodology for appointments.
Applications will only be accepted when there is an opening or preceding the current year's
expiration date.
Dates for accepting applications will be posted and will only be accepted by the Town
Secretary.
Town Council should nominate candidates, based on the recommendations from Boards,
Commissions and Advisor Groups.
Town Council should vote for the nominated candidates.
Appointments will be made as outlined in the vote going to the top candidates according to
open seats.
Mayor Sanders opened the floor for discussion.
Council member Foley commented that she is in favor of term limits for members serving on Advisory Groups,
Boards and the Commission just to give it some rotation. Mayor Pro Tem Cates advised that term dates
pose issues due to lack of interested candidates. Council member Williams suggested that it is the
responsibility of the Board or Commission chairman to make recommendations to Council for
consideration. Council member Williams went on, indicating that he did not feel that Chairman Hill
actually offered a recommendation at the June 20" meeting, but rather spoke to a particular candidate's
community involvement.
Council member Edstrom related that she is opposed to term limits. She does not feel that it is right to hold the
Advisory Group, Board and Commission members accountable to a term limit when the Council
members are not. Council member Edstrom also suggested that the other Council members look at the
qualifications of the candidates and review applicants based on the merits of the candidate's
qualifications ensuring that we are getting the absolute, best candidates available.
Mayor Pro Tem advised that she feels that we should also look at the member's attendance when deciding on
appointments.
B. Discuss and take appropriate action regarding Resolution No. 2005-14 appointing citizens to four
seats on the Planning and Zoning Commission.
The Mayor defined the process of motions for reconsideration, according to Roberts Rules of Orders, and that it
is not a parliamentary procedure but an item that is allowed by our laws as governed by the State to
place an item on the agenda and discus only items on the agenda.
7-1 8-05 Minutes
Council member Edstrom made the motion that the Council reconsider the appointments to resolution 2005-14
of citizens to the Planning & Zoning Commission; Mayor Pro Tem Cates seconded.
The floor was again opened for discussion.
Council member Foley questioned why Edstrom is requesting the reconsideration.
Council member Edstrom spoke in favor of reconsideration of Resolution 2005-1. She explained that after a
very detailed review of the last Council meeting tape, she felt that the open position appointment
needed to be reconsidered as two candidates, who qualifications and expertise stood out over the rest.
Council member Edstrom advised that due to Council's lack of discussion in regard to the merits and
qualifications of the candidates, that the Council did not show a very balanced detail and discussion of
the individual candidates and backgrounds and therefore the residents were not privileged to know
Council came to their decision. She informed the other members that the supplement application for
Mr. Moss had not been included to the June 20" packet, which further indicated that the Council did not
have the necessary information in order to make the appropriate appointments.
Mayor Pro Tem Cates stated that she would like to see qualified people on the Boards especially with the
potential of future development.
Council member Foley suggested previous community experience gained from serving on Boards and Council
along with knowledge of the Town's ordinances should be considered equivalent experience compared
to that of a candidate processing the essential qualifications.
The following citizens spoke to Item D2B:
Melanie Devlin, 3 Creekmere - Asked Council to reconsider the appointments made at the June 20" meeting
requesting that appointments be made based on qualification and merit.
Robert Radder, 1 Lee Ct. - Insisted Council reconsider the June 20" appointments especially considering the
relationship of Scott Smith and Beck properties as advertised during the last election.
Marc Richards, 6 Muirfield - Implored Council to reconsider the June 20" appointments and to appoint Steve
Stamos due to experience and qualifications.
Jackie Stephens, 336 Inverness Dr. - Beseeched Council to reconsider the June 20' appointments advising of
resident's reluctance to apply for Boards and Commission due to the personal relationships that affect
Council's judgment with making appointments.
John P. Rodgers, 27 W. Hillside Place - Submitted a letter, respectfully requesting that Council reconsider the
June 20" appointments and to appoint Mr. Steve Stamos to the Commission.
Hearing no request for more discussion, Mayor Sanders called for the vote on the motion to reconsider the P&Z
appointments of June 20". Motion tied 2:2, with Council member Edstrom and Mayor Pro Tem Cates
voting for reconsideration and Council members, Williams and Foley voting against.
Mayor Sanders referenced the Charter and advised that in case of a tie vote; the Mayor shall have a casting vote.
Mayor Sanders asked that Council reflect upon their previous vote, as he would call for a second vote.
Motion tied again, 2:2, with Council member Edstrom and Mayor Pro Tem Cates voting for
reconsideration and Council members, Williams and Foley voting against.
The vote was called a third time. The Motion to reconsider passed 3:2 with the Mayor voting for.
The Mayor advised that reconsideration of the P & Z appointments was now on the table.
Council member Williams clarified with Mayor Sanders that reconsideration would be for all of the open seats
on the P & Z Commission.
The Mayor asked for nominations.
Council member Foley interjected that she felt that Council member Spence should be present to cast his vote.
7-1 8-05 Minutes 7
Council member Foley made a motion to table the reconsideration of the P & Z appointments until the next
Council meeting until all Council members could be present: Council member Williams seconded the
motion.
The motion to table the reconsideration of the P & Z appointments until all Council members could be present
tied 2:2, with Council members, Williams and Foley voting for and Council member Edstrom and
Mayor Pro Tem Cates voting against.
Mayor Sander advised that he would be calling for the vote again, pending no objections and that he would be
participating in the vote due to the tie. Council member Foley objected, expressing that as Mr. Marc
Richards had suggested, all Council members need to be present. Mayor Sanders allowed that
comment but advised a motion to table was not a debatable issue and noted that he respectfully
understood where Council member Foley was coming from, preceded to the vote.
The motion to table the reconsideration of the P & Z appointments until all Council members could be present
failed 3:2, with Council members, Williams and Foley voting for and Council member Edstrom, Mayor
Pro Tem Cates and Mayor Sanders voting against.
Item was not tabled, Mayor Sanders asked for nominations.
Council members, Williams and Foley argued that appointments could not be reconsidered, considering the
resumes were not included in this agenda or this packet. Mayor Sanders advised that the whole item
was posted on this agenda. Mayor Sanders confirmed with Town Attorney Adams that Council could
proceed with the vote, as the resumes and applications were previously provided to Council. Council
member Foley also went on record stating that she did not remember reviewing all applications that
were included in the June 2oth packet, as it had been a month since that meeting. Council member
Edstrom replied that Council member Foley's lack of memory was even more reason for
reconsideration of the appointments.
Mayor Sanders confirmed with Town Attorney Adams that there is no parliamentary item in Robert's Rules of
Orders that precludes moving forward. Town Attorney Adams advised that there is no parliamentary
rule to state that the applications and resumes need to be provided again, since they were previously
provided. Mayor Sanders called a 30-minute recess to allow Council Members an opportunity to
review hardcopies of applications as provided by staff.
The Council reconvened. The Mayor advised that in order to proceed, we have to have a resolution to rescind
2005-14.
Council member Foley advised that she still has a problem with everything that is happening, as it is not on the>
agenda.
Mayor Sanders explained that according to Town Attorney Adams this item was posted as: "Discuss and take
appropriate action regarding Resolution No. 2005-14 appointing citizens to four seats on the Planning
and Zoning Commission," which was very vague and did not say exactly the type of action that could
be taken. Council member Foley questioned if the repealing of the resolution was on the agenda. Town
Attorney advised that she did prepare a resolution to repeal resolution 2005-14 in anticipation of the
action that would be taken. Ms. Adams said that she did put the resolution into Agenda Management,
but did not know why it was not there.
Mayor Sanders requested that Council member Foley's objection be noted for the record. Council member
Foley expressed concerns for actions being taken that were not included in the agenda, those items
being resumes and evaluations, supplemental application was not included in the agenda, but was in a
previous agenda and the resolution to rescind was not included in the packet.
7-18-05 Minutes 8
Floor was opened to make a motion to rescind resolution 2005-14
Council member Edstrom made a motion to rescind 2005-14, Mayor Pro Tem Cates seconded the motion.
Floor opened for discussion with no discussion taken.
Motion tied 2:2, with Council member Edstrom and Mayor Pro Tem Cates voting in favor and Council
members, Williams and Foley voting against.
Mayor Sanders again, encouraged Council to reconsider and change their vote, or he would have to cast his
vote. The vote to rescind 2005-14 tied a second time with Council member Edstrom and Mayor Pro
Tem Cates voting in favor and Council members, Williams and Foley voting against.
Motion to rescind 2005-14 passed on the third vote, 3:2 with the Mayor voting for.
Mayor Sanders advised that a motion to reconsider applicants to the P & Z Commission on the table.
Mayor Sanders opened the floor for nominations and requested the Council only nominate one person at a time.
Council member Williams asked if they could make more than one nomination. Mayor Sanders
answered yes.
Council Member Edstrom nominated Steve Stamos, Council Member Williams nominated Andy Hayes, Mayor
Pro Tem Cates nominated Gene Hill, Council Member Foley nominated Scott Smith, Council Member
Edstrom nominated Clayton Reed and Mayor Pro Tem Cates nominated Alan Bailey.
Mayor Sanders asked for the vote:
1st Vote Williams Cates Foley Edstrom Total
Steve Stamos 1 1 1 1 4 TOP
Andy Hayes 1 1 2
Gene Hill 1 1 1 3 TOP
Scott Smith 1 1 2
Clayton Reed 1 1 2
Alan Bailey 1 1 2
2nd Vote Williams Cates
Andy Hayes 1
Scott Smith 1
Clayton Reed 1
Alan Bailey 1
3rd Vote Williams Cates
Andy Hayes 1 1
Scott Smith 1
Clayton Reed 1
Alan Bailey
Foley Edstrom
1
1
1
1
Foley Edstrom
1
1
1
1
Total
2
2
2
2
Tie
Total
3 Top
2
2
1
4th Vote Williams Cates Foley Edstrom Total
Scott Smith 1 1 2
Clayton Reed 1 1 2
7- 18-05 Minutes
Tie
5th Vote Williams Cates Foley Edstrom Mayor Sanders Total
Scott Smith 1 1 2
Clayton Reed 1 1 1 3 TOP
There was no further discussion.
The called for the vote approving resolution 2005-14 appointing the top four candidates to the P & Z
Commission. Council member corrected the Mayor that the resolution number will not be 2005-14 as
there is not a resolution and that Council could vote but is not a resolution.
Council member Edstrom made a motion to approve the four seats to the P & Z Commission as outlined in the
vote to include Gene Hill, Clayton Reed, Steve Starnos and Andy Hayes as appropriate action. The
Town Attorney Adam confirmed that we could place on the consent agenda. Ms. Adams also clarified
that we are posted for this action and just because this resolution was not included in the packet does
not mean that we are not in violation of the Open Meetings Act.
Mayor Sanders called for the second on the motion made by Council member Edstrom to appoint Gene Hill,
Clayton Reed, Steve Stamos and Andy Hayes to the P & Z Commission; Mayor Pro Tem Cates
seconded.
Floor opened for discussion. There was no discussion.
Mayor Sanders called for a vote to approve the resolution, which was included in the agenda packet without a
resolution number. Council member Edstrom suggested that action could be taken tonight as item is
posted properly.
Mayor Sanders asked Council member Foley if she still had reservations about this item. Council member
Foley advised that this item was for 2005-14 only, and that she liked things to be very clear.
After consultation with Town Attorney Adam, Mayor Sanders stated that unless there is an objection he would
make a ruling from the chair. Ruling from the chair: since 2005-blank was considered in the agenda
like last time without an item, it was properly before us that it would be the item that was voted upon, to
fill in the blanks, given a number and passed as a resolution.
Vote tied 2:2, with Council member Edstrom and Mayor Pro Tem Cates voting for and Council members,
Williams and Foley voting against.
Motion to approve passed on second vote, 4: 1, with Council members, Edstrom and William, Mayor Pro Tem
Cates and Mayor Sanders voting for and Council member Foley voting against.
D.3 A. Receive nominations for appointment to Economics Development Corporation 4A.
B. Discuss and take appropriate action regarding a Resolution appointing citizens to three (3) seats on
EDC 4A.
Council member Williams nominated Gary Cantrell, Council member Edstrom nominated Wendy Hill, Mayor
Pro Tem nominated Dwight Morrow and Council member Foley nominated Matthew Graham.
Mayor Sander asked for the vote:
1 st Vote Williams Cates Foley Edstrom Total
Gary Cantrell 1 1 1 1 4
Wendy Hill 1 1 2
Dwight Morrow 1 1 1 3
Matthew Graham 1 1 1 ' 3
7-18-05 Minutes
Council member Williams made a motion to appoint Gary Cantrell, Dwight Morrow and Matthew Graham to
EDC 4A; Council Member Edstrom seconded. Motion passed unanimously.
D.4 A. Receive nominations for appointment to Economic Development Corporation 4B.
B. Discuss and take appropriate action regarding a Resolution appointing citizens to four (4) seats on
EDC 4B.
Council member Edstrom made to motion to nominate Jim Hicks, Andy Hayes, Doyle Nicholson; and Rebecca
Shuman to EDC 4B; Council member Foley seconded the motion.
Mayor Sanders requested that the floor be open for discussion asking if the Board had considered all
applications submitted, also included in the packet. Staff liaison, Roger Unger advised that the board's
recommendation was to reappoint the current members whose terms had expired.
Rebecca Shuman 25 Ridgewood Dr. - Advised Council that she was not aware that other applications had been
submitted and that the members in question had spoke about their wish for Council's reappointment in
April. Ms. Shuman also mentioned that Chairman Hicks had been notified of a member's resignation
this evening that would vacate an additional seat.
Andy Hayes, 27 W. Hillside - Addressed Council expressing that he would like EDC 4B to interview the
candidates and then come back to Council with their recommendations. Mr. Hayes stated that he was
not aware of that there were other applicants.
Council member Edstrom requested that her motion be removed from the table; Council member Foley who had
seconded the motion agreed.
Council member Williams made a motion to table the appointment of citizens to EDC4B, asking that staff
contact all applicants to see if they were still interested in applying. He continued by requesting that
Council interview all interested candidates.
Roger Unger informed Council that EDC 4B was aware of the other applicants, but was following Council's
direction to recommend reappointment by current members if desired. Roger also noted that all
applicants had previously been interviewed in March, by EDC 4B prior to resolution 2005-07 being
passed.
Mayor Pro Tem Cates requested to amend the motion, to add that EDC 4B be given the same opportunity to
review all applications submitted and interview candidates first and then make recommendations to Council;
Council member Edstrom seconded the amendment. The vote on the amendment passed and the motion to table
as amended passed unanimously.
It was noted for the record that it would be difficult for members whose terms are expiring to interview and
recommend potential replacements for their seat, if they are not ready to resign.
D.5 A. Receive nominations to appoint to the Tree Board.
B. Discuss and take appropriate action regarding a Resolution appointing citizens to three (3) seats on
the Tree Board.
Council member Edstrom made to motion to nominate the only three candidates applying for the three open
seats on the Tree Board; Darin Davis, Stephen Kohs and Rick Merrill; Council member Foley seconded
the motion. Motion passed unanimously without discussion.
D.6 Discuss and take appropriate action on a National Recreational Trails Fund Grant Agreement funded by
the Texas Parks and Wildlife Department.
Council member Edstrom made to motion to approve the grant; Council member Cates seconded the motion.
Mayor Sanders called on Adam Adams, Park and Recreation Director to summarize the grant. Mr.
Adams stated that this is a Federal grant, 80120, that will accomplish creating three different parking
areas, improve road side and establish trail head markers. Motion passed unanimously without
discussion.
D.7 Discuss and take appropriate action regarding an amendment to Town Ordinance No. 2005-10,
adopting a schedule of fees for the Town.
7- 18-05 Minutes I1
Council member Williams made to motion to approve the amendment to Ordinance 2005-10; Council member
Edstrom seconded the motion. Motion passed unanimously without discussion.
D,8 Discuss and take appropriate action authorizing the purchase of a Ford F350 diesel truck to be used by
the Community Development for street repairs and maintenance with the first payment due in fiscal
2005 -06.
Community Development Beth Ann Gregory confirmed Council member Williams question that the funds
would come out of the 2005-06 budget.
Council member Foley made to motion to approve the amendment to Ordinance 2005-10; Council member
Edstrom seconded the motion, noting that it does make her nervous to keep removing funds from
miscellaneous funds. Motion passed unanimously without discussion.
Mayor Sanders asked the Council if there were any items they wished to remove from the Consent Agenda.
There were no requests made.
D.9 Consent Agenda: Discuss and take appropriate action regarding an Ordinance, repealing Ordinance
Nos. 1987-06 and 1997-05, relating to flood damage prevention, and adopting new rules, regulations
and standards regarding flood damage prevention within the Town.
D.10 Consent Agenda: Discuss and take appropriate action regarding a Resolution to appoint a Town
Secretary.
D.ll Consent Agenda: Town Council to discuss and take appropriate action regarding the Settlement
Agreement in the lawsuit of Perfection Homes Inc., and Mark Carr v. Town of Trophy Club, Cause No.
2003-50345-367.
D.12 Consent Agenda: Discuss and take appropriate action to approve financials dated June 2005.
D.13 Consent Agenda: Discuss and take appropriate action to approve Minutes dated June 20,2005.
Council member Edstrom made to motion to approve Consent Agenda items D.9. - D.13; Council member
Williams seconded the motion. Motion passed unanimously.
Mayor Sanders advised that the Ways and Means Committee had been informed that the budget workshop
would either start very late or possible be moved to the August 1" Town Council meeting. All Ways and Means
members, besides Gary Cantrell had already left.
Mayor Pro Tem Cates made a motion to move the budget workshop to the August 1" meeting; Council member
Williams seconded the motion. Motion passed unanimously
Stood adjourned at 10:05
MOVED TO AUGUST 1,2005
TOWN COUNCIL TO CONVENE INTO BUDGET WORKSHOP SESSION
BUDGET WORKSHOP SESSION
E. 1 Ways and Means call to order.
E.2 Joint Budget Workshop: Town Council and Ways and Means to review preliminary 2005106 operating
and capital budgets.
7- 18-05 Minutes
E.3 Ways and Means to adjourn.
F. 1 Adjourn.
Town secretary, Town of ~ropl$ Club
7- 18-05 Minutes
Mayor, Town of ~roph7club