Minutes TC 06/20/2005 - Budget WorkshopMINUTES OF JOINT BUDGET WORKSHOP/JOINT SESSION OF THE TOWN COUNCIL,
ECONOMIC DEVELOPMENT CORPORATION A AND ECONOMIC CORPORATION B AND
REGULAR TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, June 20,2005
6:00 P.M.
STATE OF TEXAS 0
COUNTY OF DENTON 0
The Town Council of the Town of Trophy Club, Texas, met in Joint Budget WorkshopIJoint session of Town
Council, EDC-A; EDC-B and Regular Session on Monday, June 20, 2005. The meeting was held within the
boundaries of the Town and was open to the public.
TOWN COUNCIL MENIBERS PRESENT:
Nick Sanders Mayor
Scott Spence Mayor Pro Tem
Roger Williams Council Member
Beverly Foley Council Member
Pam Cates Council Member
TOWN COUNCIL MEMBERS ABSENT:
Susan Edstrom Council Member
STAFF AND GUEST(S) PRESENT:
Donna Welsh
LisaRamey
Roger Unger
Beth Ann Gregory
Patricia Adams
Mike Pastor
Adam Adams
Randy Briggs
Kerin Fleck
EDC 4A
J.D. Harvey T. Dwight Morrow
Neil Twomey Gary Cantrell
Town Manager
Interim Town Secretary
Finance Director
Community Development Manager
Town Attorney
IS Manager
Parks and Recreation Director
Police and Fire Services Director
Planning and Zoning Coordinator
EDC 4B
James Hicks Rebecca Shuman
Bill Devlin Ralph Scoggins
Andy Hayes Doyle Nicholson
A.l Call to order and announce a quorum.
Mayor Nick Sanders called the Regular Session to order at 6: 11 p.m. noting a quorum was present.
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! A.2 Invocation.
Randy Briggs gave the invocation.
A.3 Pledge of allegiance to the American Flag.
I Pledge of allegiance to the Texas Flag. r "Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
Donna Welsh led the pledges.
A.4 Joint Budget Workshop: Town Council, Economic Development Corporation A and Economic
Development Corporation B to discuss EDC 2005106 budgets.
J.D. Harvey, EDC 4A called the Workshop Session to order, noting a quorum was present.
Jim Hicks, EDC 4B called the Workshop Session to order, noting a quorum was present.
The budgets for both EDC's were reviewed. It was noted that EDC 4A had not met about their budget. Roger
Unger advised that he will start the process for the Public Hearing, and the EDC's will be able to approve
their budget in August.
A.5 Town Council, EDC A and EDC B to close budget workshop and open a joint regular session.
Council convened into Joint Regular Session at 6:30 p.m.
A.6 Town Council to consider a Resolution to allow participants in economic .incentives for the
development of Trophy Wood Center.
Larry Stewart, Midwest Commercial Realty addressed the Council and the members of EDC Boards, presenting
the possibility of developing a Holiday Inn Express on the 15 acre development at Trophy Wood Drive.
The Town Council advised EDC B that they are all in favor of offering incentives for the development of Trophy
Wood Center. EDC B is concerned that they have not been given adequate information in order to make an
informed decision. Larry stewart and the developer will be attending EDC B's July 1 lh, 2005 meeting to provide
additional information and answer the Board's questions. Council urged EDC B to make a decision immediately
following this meeting in order to finalize the agreement.
A.7 Town Council to discuss and take appropriate action in regard to a Resolution that would allow the
town to abate taxes.
Council member Williams made the motion to approve a Resolution that would allow the town to abate taxes and
develop a tax abatement policy; Mayor Pro Tem seconded. Motion carried unanimously.
' ' A.8 Budget Workshop: 2005106 budget.
A.9 EDC A and EDC B to adjourn.
JD Harvey, EDC A made the motion to adjourn, Neil Twomey seconded. EDC A adjourned at 7:26.
Doyle Nicholson, EDC B made the motion to adjourn, Jim Hicks seconded. EDC B adjourned at 7:26.
Town Council and ways and Means convened into a Budget Workshop at 7:28.
Council reconvened into Regular Session at 8:32 p.m.
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION
"REGULAR SESSION
B.l Citizen presentations: this is an opportunity for citizens to address the Council on any matter
whether or not it is posted on the agenda. The Council is not permitted to take action on or discuss
any presentations made to the Council at this time concerning an item not listed on the agenda.
The Council will hear presentations on specific agenda items prior to the Council addressing those
items.
Item was moved before A.8
Margi Cantrell, 1105 Sunset Drive addressed the Council seeking support for them to move forward with the
consideration of striping several thoroughfares in the town to enhance the safety of citizens when
walking or bicycling where there are no sidewalks.
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Kathleen Wilson, 34 Meadowbrook Lane addressed the Council in reference to revision to the Committee
Handbook, as discussed at the June 6" meeting. Ms. Wilson requested that the people, who serve the
Town, strive to build upon everything good in it, to improve it. She asked Council to require that the
representatives of our Town express their freedom of speech in dignified, well thought out manner with a
level of discretion befitting the office in which they serve.
Larry Tatorowicz, 217 Fresh Meadow Drive addressed the Council about his concern about the decline of his
property value if a hotel such as the Holiday Inn Express comes in as opposed to a higher end hotel.
B.2 Town Manager Report and Discussion Regarding Project Updates as Listed Below: There will be
no action taken regarding any individual project posted under this item and discussion will be
limited. If extensive discussion is required, the item may be placed on a future agenda.
Departmental Updates:
Administration:
Administrative Advisory Committee meeting topics
Nextel
NEFDA
Community Development:
Indian Creek Road Construction
Highway 114 Detour
Building Permits
Police and Fire Services:
Roadway Education and Marking
Scan USA
Neighborhood Crime Watch Programs
Scooter and Bicycle Safety Town
B.3 Discuss and take appropriate action relative to:
a. Preliminary Plat for an 11.002 acre tract of land in the M. Medlin Survey, Abstract No. 832
to be known as Eagles Ridge Phase 11, located generally to the north of Clear Vista Drive
and Panorama Circle. (PP-05-006)
b. Final Plat for an 11.002 acre tract of land in the M. Medlin Survey, Abstract No. 832 to be
known as Eagles Ridge Phase 11, located generally to the north of Clear Vista Drive and
Panorama Circle. (FP-05-004)
Council member Williams made the motion to approve the Preliminary Plat or an 11.002 acre tract of
land in the M. Medlin Survey, Abstract No. 832 to be known as Eagles Ridge Phase 11, located
generally to the north of Clear Vista Drive and Panorama Circle. (PP-05-006) and the Final Plat
for an 11.002 acre tract of land in the M. Medlin Survey, Abstract No. 832 to be known as Eagles
Ridge Phase lI, located generally to the north of Clear Vista Drive and Panorama Circle. (FP-05-
004); Council member Spence seconded. Motion carried unanimously.
B.4 Items for Future Agenda.
Council member Williams suggested: Discussion and direction to staff regarding parkland dedication ordinance
and discussion of policies with regard to parkland dedication standards and money in lieu of dedication
Council member Foley suggested: Discussion and appropriate action regarding projects to be included on a long
term capital projects list and projected fiscal impact and resident survey to obtain citizen input on potential
projects
Council member Spence suggested: Discussion and appropriate action regarding proceeding with electronic signs
and contribution from developer.
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Council member Foley suggested: Discussion and appropriate action striping several streets in the town to
enhance the safety of citizens when walking or bicycling where there are no sidewalks pending specific
recommendation for the Public Safety and Public Works Committee.
B.5 Discuss and take appropriate action regarding a resolution appointing citizens to four (4) seats on
the Planning & Zoning Commission.
Gene Hill, P & Z Chairman requested for Council's recognition and appreciation of the sitting commissioners
whose dedication has been shown through their service. He recommended that Council, through due
diligence and consideration reappoint the three members currently serving the Commission whose terms
expire this month. Chairman Hill requested that the vacant position be determined by Council based on
his recommendation furnished as a result of his interview with each candidate and with Council's
knowledge of citizen Smith, who has long served the Town. (Summaries were provided by Chairman Hill
on three of the five candidates; Steve Stamos, Alan Bailey and Robert Monroe. Chairman Hill was not
able to prepare the summaries for Robert Monroe and Scott Smith in time to include in the packet.)
Council member Foley made the motion to approve Resolution 2005-14 to reappoint Clayton Reed, Gene
Hill, Jim Moss and to appoint Scott Smith; Council member Spence seconded. There was no discussion.
Motion carried 3 to 1 with Mayor Pro Tem Cates opposing.
D.l Discuss and take appropriate action regarding an Ordinance, repealing Ordinance No. 95-12 in its
entirety, and adopting a new Ordinance establishing regulations governing the construction of
swimming pools.
Council member Foley made the motion to approve Ordinance 2015 repealing Ordinance No. 95-12 in its
entirety, and adopting a new Ordinance establishing regulations governing the construction of swimming
pools; Council Member Spence seconded. Motion carried unanimously.
D.2 Discuss and take appropriate action regarding termination of the 2005 Annual Miscellaneous
Concrete Repair contract with Driveway Maintenance.
Council member Spence made the motion to approve the termination of the 2005 Annual Miscellaneous Concrete
Repair contract with Driveway Maintenance; Council Member Foley seconded. Motion carried
unanimously.
D.3 Consent agenda: Discuss and take appropriate action to approve financials dated May 2005.
D.4 Consent agenda: Discuss and take appropriate action to approve Minutes dated June 6,2005.
Council member Spence made the motion to approve Consent items D.3 and D.4; Council member Williams
seconded. Motion carried unanimously.
D.5 Additional Information for Council
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by
one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be
removed from the consent agenda and will be considered separately.
Council convened into Executive Session at 9: 15 p.m.
TOWN COUNCIL TO CONVENE INTO EXECUTIVE SESSION
EXECUTIVE SESSION
E.l Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.071 (a) & (b)
"Consultation with Attorney", the Council will enter into executive session to discuss the following:
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E.l Pursuant to Texas Government Code, Annotated, Subchapter 551, Section 551.071 (a) & (b)
"Consultation with Attorney", the Council will enter into executive session to discuss the following:
(A) Consultation with Town Attorney on a matter in which the duty of the Attorney to the
Governmental Body under the Disciplinary Rules of Professional Conduct of the State Bar
of Texas clearly conflict with the Open Meetings Act (551.071 (b)).
(1) Legal Advice Relative to Purchasing Laws and Policies Applicable to Consultant and
Professional Services Agreements, including the Municipal Building Addition.
Council reconvened into Regular Session at 9:45 p.m.
TOWN COUNCIL TO RECONVENE INTO REGULAR SESSION
"REGULAR SESSION
E.2 Staff to provide an update, as directed by Council at their 6/6/05 meeting, to determine the
feasibility of the construction project within budget constraints for the Svore Municipal Building
addition and for Council to discuss and take appropriate action regarding the update and the
award\rejection of proposals for a Construction Manager at Risk for the building addition.
Council member Williams made the motion to award the Construction Manager at Risk to Steel Freeman; Council
member Spence seconded. Motion carried unanimously.
E.3 Discuss and provide direction to Staff regarding architectural services for municipal projects,
including the Municipal Additions and Alterations project.
Council member Williams made the motion to approve and move forward with the Teagnull and Perkins team
project development and construction; Council member Spence seconded. Motion carried unanimously.
r-7 I ' F.l Adjourn.
Council member Williams made the motion to adjourn at 950 p.m.; Mayor Pro Tem Cates seconded. Motion
carried unanimously.
* The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open
Meeting Act, LGC.55 1.07 I
4 Mayor, Town of Trophy Club
- -
Town Secretary, Town of ~rd~h~ Club
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