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Minutes TC 08/07/2006 - Budget WorkshopMINUTES OF A BUDGET WORKSHOPIREGULAR TOWN COUNCIL MEETING FOR 'THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, 'TEXAS Monday, August 7,2006 6:00 P.M. STATE OF TEXAS 5 COUNTY OF DENTON 5 The Town Council of the Town of Trophy Club, Texas, met in a Budget WorkshopIRegular Session on Monday, August 4, 2006. The meeting was held within the boundaries of the Town and was open to the public. TOWN COUNCIL MEMBERS PRESENT: Nick Sanders Roger Williams Susan Edstrom Gregory Lamont Philip Sterling Mayor Mayor Pro Tem Council Member Council Member Council Member TOWN COLlNClL MEMBERS ABSENT: Pam Cates Council Member STAFF AND GUEST(S) PRESENT: Brandon Emmons Roger Unger Lisa Ramsey Patricia Adams Beth Ann Gregory Adam Adams Tom Shehan Danny Thomas Mike Pastor Kerin Fleck Town Manager Finance DirectorlAssistant Town Manager Town Secretary Town Attorney Community Development Director Parks and Recreation Director Interim Police Chief Acting Fire Chief IS Manager Planning Coordinator A.l Mayor Sanders called the Regular Session to order at 6:08 p.m. noting a quorum was present. A.2 Mayor Sanders gave the Invocation. A.3 Roger Unger led the pledges. TOWN COUNCIL TO CONVENED INTO WORKSHOP SESSION AT 6:10 *WORKSHOP SESSION A.4 Budget Workshop Brandon Emmons presented the Town Council with a balanced budget to include current tax rate and all amendments suggested at the last meeting. Mayor Pro Tem Williams questioned the projected Town Valuation before and after the freeze. Brandon Emmons clarified that the $680,000,000 is the property value based on revenue. Minutes from the August 7, 2006, Town Council Meeting 1 Council member Lamont addressed the Marshall Creek Park budget and provided figures he calculated as current operating costs with overhead. Lamont stated that these revenues need to be built back up in order to apply back to parklands. Council member Edstrom contended that Council member Lamont's figures are inaccurate. Edstrom commented that even without the park, the staffing levels would not change nor would there be an elimination of costs, that the figures provided only inflate the costs of Marshall Creek Park. Mayor Sanders cautioned the Council members to stay on the subject as this is not a debate on Marshall Creek Park. Council member Sterling added that the figures provided by Council member Lamont is a cost estimate on how to increase revenue. Mayor Pro Tem Williams explained that this is not a debate on the validity of Marshall Creek Park; that the cost accounting figures provided by Council member Lamont is good information and provides an understanding of what it actually costs the Town. Williams is in favor of raising the fees at the Park. Council member Lamont clarified that his opening remark was to generate revenues at Marshall Creek Park, not to get rid of it. Lamont defended his figures as he believes that we are not charging enough for entrances at the Park dnd in order to increase revenues we need to understand what the true costs are. Adam Adams advised that the TPWD has informed the Town that the Marshall Creek Park grant has been approved, pending approval from Corp of Engineers. Adams added that this grant provides a way for the Town to charge more, thus generating revenues. Brandon Emmons provided that Staff has started surveying people entering the Park to determine their residency. Mayor Pro Tem ~iliiams complimented Staff for presenting a balanced budget that does not include a tax increase. Mayor Sanders summarized that the budget presented includes a COLA, a merit raise fund and five new employees. . Roger Unger stated that the Town Secretary has a copy of the budget for public viewing TOWN COUNCIL TO RECONVENED INTO REGULAR SESSION AT 7:00 'REGULAR SESSION 0.1 Town Manager Report and Discussion Regarding Project Updates as Listed Below: There will be no action taken regarding any individual project posted under this item and discussion will be limited. If extensive discussion is required, the item may be placed on a future agenda. Administration: 2006-07 Fiscal Year Budqet - The 2006-07 Fiscal Year Budget for the Town of Trophy Club was turned over to the Town Secretary on Monday, July 31" and is available for public viewing in the Town offices. Executive Director of the Children's Advocacy Center for Denton County, Dan Leal will be making a presentation to Town Council at the August 21'' meeting. NISD, Superintendent, Dr. Karen Rue will be making a presentation to Town Council at the September 18Ih meeting. Community Development: Traffic Calminq- ~h6 traffic calming project on Indian Creek is nearing completion. For safety and visibility, much of Indian Creek is designated as a no parking zone. Residents are reminded that parking restrictions will continue to be enforced. Minutes from the August 7, 2006, Town Council Meeting 2 Beainnina of School - The crosswalks around the schools have been repainted in preparation for the beginning of - school this Thursday, August 10th. Drivers are reminded to use caution around schools and where buses are loading and unloading. Storm Drains - The lnverness Storm Drainage Project is in the final stages and should be complete this week. Permittinq - Since October 1, 2005, twenty three (23) building permits have been issued for new homes at a value of $12.4 million. The Texas Back Institute received their certificate of occupancy and opened their 6,250 sq. ft. office at the Medical Center on August 1 st. Finance: Public Hearing - Town Council will conduct a Public Hearing regarding the budget and proposed tax increase for fiscal year Octoberl., 2006 to September 30, 2007 at their August 21st meeting. Parks and Recreation: New Pool hours starting today Weekdays 500 - 8:QO P.M. CLOSED ON TUESDAYS Weekends 12:OO - 8:00 P.M. The Pool will be closed to the public on Friday, August 1 1 th for the Lakeview Pool Party. P & R was contacted by TPWD to inform us that we have been approved for the Marshall Creek Park grant, pending approval from Corp of Engineers. The Corp of Engineers has given the Town permission to change the name of Marshall Creek Park. Planning & Zoning! Taco Bueno: The Planning & Zoning Commission in a 4-against, 3-for vote, recommended denial of Taco Bueno's request for PD amendment to allow a restaurant with drive-thru facilities. This case will be forwarded to the Town Council 8/21/06. Reason for denial: Major traffic concerns with regard to ingress and egress of the site. Value Place: The Planning & Zoning Commission in a unanimous vote recommended approval of the request to amend PD-25 to increase the PD's boundaries to encompass a small triangular tract of land to the south of the existing development. A concept plan was approved as well as a Replat for tract 5, with a vote of 6-for and 1- against for both requests. These items will be forwarded to the Town Council 8/21/06. Town Planner RFP: Staff received two responses; Mitchell Planning Group and Teague Nall & Perkins. We anticipate having a recommendation for Council in September. a Police and Fire ~ehices: Police On August Ist, Warrant Officer Teri Weimer-Simmons was the recipient of the Police Department Life Savings Award ior actions taken while working as a Town Police Officer. - Fire - The concession stand at Beck Fields (McCombs Field) was destroyed by fire on Saturday, August 5th. 6.2 Citizen presentations: this is an opportunity for citizens to address the Council on any matter whether or not it is p~sted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific agenda items prior to the Council addressing those items. Minutes from the August 7, 2006, Town Council Meeting Keith Barnes, 20 Ridgewood Drive - Submitted a letter to be read into the record stating his concern regarding Centurion American possibly replacing DR Horton as the developer of the recently rezoned land requesting that the Council and Town Management take proactive measures to address the situation. Bob Radder, 1 Lee Court - Advised the Council that he is disappointed that there are no positions being added to the Fire Department. Radder also supports Danny Thomas as the Fire Chief due to his time of service. D.l Discuss and take appropriate action regarding a Resolution to approve the placement of a proposal to adopt a 2006 Tax Rate on the September 18, 2006 Town Council Public Meeting Agenda as an action item. Motion made by Council member Edstrom, seconded by Mayor Pro Tem Williams to approve a Resolution to approve the placement of a proposal to adopt a 2006 Tax Rate on the September 18,2006 Town Council Public Meeting Agenda as an action item. Council member Lamont clarified that the notice has to read no tax rate increase, but the Town's values are going UP. Mayor Pro Tem willjams wants to be sure that the citizens are aware that taxes are not being increased. Motion passed unanimously with Mayor Pro Tem Williams and Council members Lamont, Edstrom and Sterling voting for. D.2 Discuss and take appropriate action regarding an Interlocal Agreement authorizing the Town to participate in the North Texas Government Benefit Alliance (NTGBA). Mayor Sanders advised that Brandon Emmons suggested this item be referred to the August 21'' meeting. Mayor Sanders explained that by tabling, Council would than have to remove from table, whereas if a motion was made, but not seconded it would die and staff could place on a future agenda if necessary. . Motion died for a lack of Motion. D.3 Discuss and' take appropriate action relative to an Ordinance amending Chapter 10 entitled, "Public Safety", Article II, entitled "Traffic and Vehicles", of the Code of Ordinances, by amending Sections 2.05 entitled, "Parking", Subsection B. Beth Ann Gregory skated that these amendments would bring this Ordinance in line with the State Transportation Code in regard to parking restrictions and specifically prohibits parking between 22 and 42 West Hillside Place, which is on the east side of the street. No parking signs have been in place for some time to ensure emergency vehicle access since this roadway is used for overflow parking for Harmony Park. Beth Ann Gregory confirmed that the purple area on the map is the north bound and east bound lanes of Indian Creek Drive between Heritage Court and Timberline Court which will be no parking. Brandon Emmons suggested the following language revisions, Section 2Bb, add "and along the north bound and east bound lanes of Indian Creek Drive between Heritage Court and Timberline Court" to the end. Motion made by Mayor Pro Tem Williams, seconded by Council member Lamont to approve an Ordinance with the suggested changes. Mayor Pro Tem Williams agrees with these amendments, but feels that we need to notify the citizens, especially since there are no signs currently. Beth Ann responded that in the interest of public safety, the State allows us to prohibit parking without notification, unlike with zoning. Mayor Pro Tem Williams suggested that Council approve with a future effective date in order to allow for notification to the citizens. Mayor Sanders agreed that staff should notify the residents first. Minutes from the August 7, 2006, Town Council Meeting 4 Mayor Pro Tem Williams amended the motion referring until the September 18'~ meeting, the second agreed. Motion passed unanimously without further discussion D.4 Discuss the Clse of a Pre Council Workshop prior to each council Meeting. Brandon Emmons stated that traditionally the purpose of a pre-council workshop is to allow for the free exchange of ideas and suggestions regarding items posted on the agenda. The use of a workshop setting will also allow for increased input from staff providing for a more conversational approach to problem solving. Emmons suggested that when necessary the work sessions would last for one-half hour. Mayor Sanders advised that a Pre-Council workshop would possibly help with issues that occurred the previous meeting with Star Wood and that Council could provide direction under the next item. Mayor Pro Tem Williams, Council member Lamont and Edstrom all agree that this is a good idea. Edstrom added that she would be more comfortable if the workshops were taped so that residents have the benefit of hearing the discussion. Edstrom's preference would be to start the workshops no earlier than 6:30. Council member Sterling also agrees that this good new idea, and questioned how this item would be posted, as, the Council would not know necessarily know if they needed a workshop, until they saw the agenda. Patricia Adams suggested that we post to each agenda with a general pre-council workshop and then could move on to regular session if a workshop was not needed. Council member ~afiont thinks that there is always issues to discuss and disagrees with taping the workshops. Council member Edstrom commented that residents of cities who do not tape their workshops do not see the debate unless they attend. Edstrom believes that the Town cannot do enough to get information out and feels that if a Council member has a questions on a posted item, that they do not want to ask in open session, they have two days to get their question answered. Council member Lamont feels that if the residents are interested or concerned they will show up to the workshop. D.5 Discuss and provide input regarding an Ordinance amending Article VI, "Town Council Rules of Procedure", of Chapter 1 of the Code of Ordinances, entitled "Administration". Mayor Sanders provided that several items were corrected; meeting start times, the fact that the Mayor does not prepare the agenda /packet, time limit change for citizens presentation under public hearing, the elimination tbat the Chief of Police would always attend the meeting and included that the Town Manger report would be oral. Mayor Pro Tem Williams asked that Section H, "Parliamentary Motions and Precedence" subsection (1) read: Discussion of Items: Each agenda item shall be considered open for discussion when a main motion to consider the item is properly made and seconded, and the rest of the section be removed. Mayor Sanders suggested that Section B, Suspension of Rules read, 'Yny provision of these rules may be temporarily suspended by a two-thirds vote of all members of the Town Council in attendance." Sanders also asked for input on the practice for placement of an item to this list, if there should be a consensus of the Council to have the item added? Sanders added that that Council has ten days to place an item on the agenda and that the items for future agendas serve to notify the residents. Council member Sterling thinks that this section reads fine, Council uses Roberts Rules and if one person wants and item added, it should be added. Both Council member Edstrom and Mayor Pro Tem agreed. Mayor Pro Tem Williams requested that the pre-council workshop be added. Council directed staff to reword the Ordinance for the next meeting. Minutes from the August 7, 2006, Town Council Meeting D.6 Discuss and provide input regarding an ordinance amendment to Chapter 10, entitled "Public Safety" of the Trophy Club Code of Ordinances, by adding Article XII, entitled "Registered Sex Offenders", prohibiting designated persons from residing within 1,000 feet of premises where children gather. Council member Edstrom said that residents have asked her please approve this. Council member Lamont questioned if we could make extend the 1,000. Council member Sterling said that the wording 'where children commonly gather' should be more finite and requested that the ordinance specifically say churches. Patricia Adams advised the Council to be careful about adding churches due to freedom of religion. Adams said that the State Legislation is currently looking at these restrictions and that there may possibly be more direction given in the future. The Council directed staff to move forward on the ordinance. D.7 Discuss and provide input regarding an amendment to Chapter 8, entitled "Nuisances" of the Trophy Club Code of Ordinances, by amending Sections 4.01 - 4.05 to Article IV, entitled "Abandoned and Junk Vehicles". Brandon Emmons advised that the revisions are necessary to comply with State Law. Emmons spoke to the issues raised to define a boat as a junk vehicle and explained that a boat does not fall under the State Law's definition of a junk vehicle. Council member Lamont questioned number 4, Garage Keeper to which Brandon Emmons explained as an actual commercial business. Emmons confirmed that this Ordinance does not address a resident who runs a business from her home, and will have several trucks parked in the street as questioned be Council member Edstrom. Patricia Adams added that issue would be addressed under Home Occupation. The Council directed staff to move forward on the ordinance. D.8 Discuss and provide input regarding an Ordinance appointing a Records Management Officer and regulating records management by the Town. Brandon Emmons provided that State law requires that the Town designate either a person or an office as its Records Management Officer. Currently the position of Computer Support Specialist functions as the Records Management Officer. The proposed revisions update the Records Management Ordinance to designate the Records Management Officer and to update procedural requirements in accordance with state taw. Council member Lamont pointed out a typo on page 60, mean should be means. Mayor Pro Tem Williams prefers to designate the position. Mayor Sanders clarified that the Computer Support Specialist would be the designated RMO with the Town Secretary having oversight. D.9 Discuss and take appropriate action to approve Minutes dated, July 24, 2006. Motion made by Council member Edstrom, seconded by Council member Sterling to approve the Minutes dated, July 24, 2006. Motion passed 3:O; with Council members Lamont, Edstrom and Sterling voting for and Mayor Pro Williams abstaining. . D.10 Items for Future Agenda. Minutes from the August 7, 2006, Town Council Meeting Council member Lamont asked that Dan Leal, Executive Director of the Children's Advocacy Center for Denton County be removed as the item was listed twice, asked if the word increase could be removed from the Public Hearing regarding the budget and proposed tax rate and requested that the P & R Board minutes be scanned and added to the Town's website. F.l Adjourn. Motion made by Mayor Pro Tem Williams, seconded by Council member Lamont to adjourn. Motion passed unanimously, the meeting was adjourned at 8:27. * The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act, LGC.551.071 - .. Lisa Ramsev. Town ~ecretArv Town of ~roph~ Club, Texas - Nick Sanders, Mayor Town of Trophy Club, Texas Minutes from the August 7, 2006, Town Council Meeting