Minutes TC 06/19/2006 - Budget WorkshopMINUTES OF BUDGET WORKSHOP AND REGULAR TOWN COUNCIL MEETING FOR THE TOWN OF
TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, June 19,2006
6:00 P.M.
STATE OF TEXAS 0
COUNTY OF DENTON 3
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, June 19,2006. The meeting was
held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders
Roger Williams
Pam Cates
Susan Edstrom
Greg Lamont
Phillip Sterling
STAFF AND GUEST(S) PRESENT:
Brandon Emmons
Lisa Ramsey
Patricia Adams
Roger Unger
Beth Ann Gregory
Adam Adarns
Danny Thomas
Mike Pastor
Kerin Fleck
Sakura Moten-Dedrick
Mayor
Mayor Pro Tern
Council Member
Council Member
Council Member
Council Member
Town Manager
Town Secretary
Town Attorney
Finance Director
Community Development Director
Parks and Recreation Director
Acting Fire Chief
IS Manager
Planning Coordinator
Financial Analyst
A. 1 Mayor Sanders called the Regular Session to order at 6:02 p.m. noting a quorum was present.
A.2 Mayor Sanders led the invocation.
A.3 Mayor Pro Tem Williams led the pledges.
BUDGET WORKSHOP
8.1 Town Council Convened into a Budget Workshop and discussed preliminary budgets for Community Development,
Planning and Zoning and Information Systems.
Brandon Emmons commented that proposed budget is a balanced budget and summarized the changes made accordingly.
Adjustments made were to the franchise fees, an increase on revenues, a small increase to storm water revenues, an
increase in property evaluation and O&M, and that administrative and platting fees were estimated on projected
growth as well as departmental cuts in expenses.
Mayor Sanders requested that the record reflect Items 2land 24 under Hardware for IS are for the FTE budgeted in the Parks
and Recreation Budget as (Pool 60%/MC 40 %).
The consensus of the Council was to keep Storm Sewer as a fee as opposed to a tax.
Council recommended that $5,000 be removed from CD trashhecycling and street sweeping into Storm Sewer.
Council requested to be notified of any new personnel when brought on.
Council expressed concern over the budgeted amount in line item 60205 for Street Repair and agreed that it should be
increased for repairs, not personnel. Council's preferred that this line item be broken out.
Mayor Pro Tem Williams asked staff to generate numbers pushing the COLAS, merit increases and $2,500 increase to Police
and Fire back a few months.
The next budget meeting is scheduled for July 10, 2006, from 6:00 - 8:00 P.M, and is scheduled as a joint meeting with the
EDCs and Ways and Means.
Town Council took a 10-minute recess and convened into Regular Session at 8:00 P.M.
*REGULAR SESSION
C. 1 Citizen Presentations.
Bob Radder, 1 Lee Court, complimented the Fire Department on their heroic efforts responding to the recent fire. Mr.
Radder requested that the Town Council seriously consider protection of staff and residents and add staff to the Fire
Department.
C.2 Town Manager Report and Discussion Regarding Project Updates as Listed Below: There will be no action taken
regarding any individual project posted under this item and discussion will be limited. If extensive discussion is required, the
item may be placed on a future agenda.
Brandon Emmons gave the following report:
Administration:
There are vacancies on several Boards and Commissions and we need your help. Applications will be accepted through the
month of July for EDC A, EDC B, P & Z, Tree Board and ZBA. Applications and required supplements can be downloaded
from the Town's website.
Attention: Trophy Club residents whose property is now in Tarrant County!
Property owners (or agent) have to apply directly to the Tarrant County Appraisal District for homestead, over-65 or
disability exemptions. If you have questions about exemptions in Tarrant County, call 817 284-4063.
Community Development:
Highway 114 Extension
Trophy Club hosted the Metroport Communities Partnership last Thursday. The topic of the meeting was the importance of
the SH 114 extension west of Trophy Club to the area. This group was instrumental in getting the SH 114 expansion from
Grapevine funded and built several years ago. Follow up meetings are scheduled with surrounding Towns and NCTCOG.
Road Repairs
The Streets Department continues to make minor road repairs throughout the Town. Residents wanting to report issues that
need to be addressed may do so online at http://intouch.triphyclub.o& or by phone at 682.831.4614.
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Traffic Calming
The buttons on Trophy Club Drive will be removed and replaced with striping over the next two weeks. Please use caution
through this area when workers are present.
Trash/Recvclin
Allied Waste SErvices has realigned their trash and recycling routes beginning Monday, June 19' to help improve efficiency
and reduce missed pickups. Residents experiencing a missed pick up may report it online at http://intouch.trophvclub.org or
by phone at 682.831.4685.
Code Enforcement
Code Enforcement handled 80 calls in May with 27 of the complaints addressing tall grass and weeds. Residents may report
code compliance issues online at http://intouch.troph~club.org or by phone at 682.831.4659. Residents reporting concerns
online will receive automatic e-mail updates as the issue is addressed.
Finance: . .
Budget Workshop
On July loth, Council, EDC's and Ways & Means will meet in a joint workshop to discuss and review the preliminary budget.
Parks and Recreation:
4th of July
Join the Town of Trophy Club on Tuesday, July 4th for a good old-fashioned, flag-waving Independence Day celebration.
The celebration promises fun and entertainment for the whole family as we celebrate the birth of our Nation. Don't miss the
opportunity to celebrate our great country with your friends and family.
Events Scheduled for this year's festivities are:
Pancake breakfast at the Lake Cities Church, Parade, 5k Run, Hot Dog Lunch at The Church at Trophy Lakes, Adult Softball,
Swim races, Carnival Games, Rides & Food, Idol Contest and fireworks. Entry forms for the events are available on the
Town's website. Wrist Bands are now available at the Tom Thumb Customer Service Desk and at the Community Pool and
may be used in lieu of cash, to purchase food, carnival games and rides. Purchase early for a greatly discounted family
savings. Buy now and save $4 per child. Please check the website for more information or call Parks and Recreation at 682-
83 1-4603.
Flag Day
The Flag Day Celebration held at the MC Service Project area, hosted by the TCW Garden Club was huge success with over
50 people attending. It raised funds for improvements to be made in this area. The Gardening Club has voted to rename the
service project area Trophy Gardens. P & R looks forward to working with the Garden Club on more similar projects in the
future.
Medians
We have replaced all of the Asian Jasmine on Indian Creek with sod and we will be evaluating the possibility of replacing the
Asian Jasmine on Trophy Club Drive during the next fiscal year.
Planning & Zoning:
Zoning Submissions
Taco Bueno has applied for Site Plan approval and an amendment to PD-13 to allow for a drive thru window for tract 3 of
The Village, located between the 7-Eleven and First Financial Bank.
Value Place Hotel has applied for Concept Plan approval for a tract of land located in PD-15, the Trophy Wood Business
Center. Additionally, they are proposing to Replat tracts 1 and 2 in order to gain land that will extend to the SH 114 Service
Road.
Police and Fire Services:
Police
Crosswalk survey - The police department conducted a survey of the crosswalks in town and made the following suggestions
to Community Development:
Paint white lines on both sides of all brick crosswalks in town for better visibility.
Crosswalks not located at intersections should be marked with town authorized standard crosswalk signs. Crosswalks located
in high parking areas should have "No Parking In Crosswalk" or "No Parking Within 10 Feet of Crosswalk" signs erected.
Possibly install "Children Playing" signs at the all town parks or create an ordinance that follows other towns and cities that
limit the speed on streets in park areas to 20 MPH.
During the Click-It-Or-Ticket campaign, the Police Department issued a total of 24 citations for drivers and passengers not
wearing a seat belt.
NISD will not participate in or help fund the Crossing Guard program. NISD determined there was not a big enough issue
with traffic during the school year to warrant having crossing guards in Trophy Club.
Disaster declaration for Denton County "Burn Ban." Due to high winds, drought conditions and low humidity there is a strict
burn ban in place. Residents should take extreme care and caution. No outdoor flames will be allowed. Cigarettes should be
disposed of inside the home to prevent wild fires. Town Ordinance prohibits the use and possession of any fireworks within
the Town Limits and will be strictly enforced. Denton County, as well as most of North Texas, is again experiencing hot and
dry weather with little chance for relief in the immediate future. The winter vegetation is already dry with the lack of rainfall.
Fire Captain Thomas has received direction and approval from the Master District for the replacement of old fire engine.
Commendation
The Town would like to award a commendation to Mario Najera, Parks and Recreation Worker for his quick thinking and
actions regarding the fire at #1 Fair Green Drive. Mario Najera noticed smoke coming from the rear of a house and stopped
to check things out. He opened the rear fence gate to find the back porch fully engulfed in flames. Mario then went to the
front door and alerted the occupant of the home to get out saving himself and a family pet, the occupant had been up stairs in
his room on the computer and was unaware of the fire. Mario alerted the fire department and provided information on the
severity of the fire, allowing the Department the ability to summon assistance from surrounding cities.
We as a Town can stand proud to have employees like Mario Najera on our staff who are concerned for our citizens and our
community.
Danny Thomas and Adam Adams presented Mario Najera with a life saving certificate and medal.
Council member Edstrom stated that Barbie Kadow is still seeking volunteers for the 4th of July.
C.3 Council to receive an update from Mayor Sanders regarding potential funding for water, wastewater and other
infrastructure for Horton development, and discussion of same.
Mayor Sanders advised that representatives from the Town Council, MUD 1, MUD 2 and staff met on June 8 to discuss the
growth and infrastructure due to the Highlands of Trophy Club. Mayor spoke to the vision, goals and the objectives
of this Task Force. This group is scheduled to meet again on June 22,2006.
D.l Discuss and take appropriate action repealing Resolution 2006-07 and approving a new Resolution appointing
members to serve on EDC A, EDC B, Planning and Zoning Commission, Tree Board and the Zoning Board of
Adjustment.
Since the passage of Resolution 2006-07, two seats on ZBA have been vacated. There is a request for variance that has been
filed with staff. With the reduced members on ZBA, staff has been unable to secure a quorum for a meeting that had
already been noticed for public hearing. In order to have a quorum, and to process all ZBA applications in a timely
manner, the two seats on ZBA need to be filled. Two applicants have expressed an interest: Margi Cantrell and
Kathleen Wilson.
Motion made by Council member Edstrom, seconded by Mayor Pro Tem Williams to a repeal Resolution 2006-07 and
approve a new Resolution appointing Margi Cantrell and Kathleen Wilson to ZBA Zoning Board of Adjustment.
Council member Cates the possibility of being briefed on attendance of candidates who serve on more than one Board or
Commission, expressing concern about time constraints due to serving in too many volunteer capacities.
Kerin Fleck advised that ZBA meets so seldom, that this should not present an issue.
Council member Cates clarified that her concern was not in relation to these two individuals but rather for all Boards and
Committees.
Motion passed unanimously without further discussion.
D.2 Discuss and provide input regarding an amendment to Chapter XIII, Article 5, Section 5.03 of the Town's Zoning
Ordinance, to provide 1) hard top pool safety covers, and 2) pool enclosures as approved permitted accessory
structure uses.
Recently, a resident inquired about the possibility of installing a hard top pool safety cover over his pool. The structure is
considered an accessory use, however this type of use is not currently permitted in the Town's Zoning Ordinance.
Council member Edstrom made a motion directing staff to proceed with amendments recommended by staff, to the Zoning
Ordinance for review from the P&Z Commission. Council member Cates seconded.
Council member Lamont spoke that the pictures on the website appear to be quite large.
Kerin Fleck reassured that there would be a height restriction.
Motion passed unanimously without further discussion.
D.3 Discuss and take appropriate action regarding an Ordinance denying the request of Atmos Energy Corp, Mid-Tex
Division, for an annual gas reliability infrastructure (GRIP) rate increase in the Town and approving cooperation
with the Atmos Cities Steering Committee.
This is the third surcharge request filed by Atmos Mid-Tex seeking to add additional surcharges on top of the 2003 and 2004
1 GRIP surcharges already approved by the Railroad Commission.
Motion made by Council member Sterling, seconded by Council member Cates to approve the ordinance denying the request
of Atmos Energy Corp, Mid-Tex Division, for an annual gas reliability infrastructure (GRIP) rate increase in the
Town and approving cooperation with the Atmos Cities Steering Committee.
Council member Sterling commented that it looks as if these folks are in the business of making money.
Mayor Pro Tem Williams stated that gas prices have gone up.
Council member Sterling responded that this is not a result of rising gas prices but for infrastructure.
Brandon Emmons commented that a traditional rate always has increase for infrastructure, however for GRIP special
conception for this program and the 2005 and 2006 increase was requested. The Town took action in May to
suspend the effective date of this surcharge and must take final action on or before July 13, 2006. The proposed
ordinance denies the 2005 surcharge request on the grounds that it does not comply with the law.
Council member Sterling questioned the stipulation that would apply to Grip if the infrastructure were not laid? Brandon
Emmons answered reimbursement for the cost of infrastructure, which does not have to be expended in Trophy Club
but rather in the Atmos Mid West Division.
Mayor Sanders commented that if any new development has gas, infrastructure would be needed.
Motion passed unanimously without further discussion.
D.4 Discuss and take appropriate action regarding an agreement and resolution directing the Town Manager to enter into
an Interlocal Agreement with the Towns of Westlake and Roanoke to jointly participate in an engineering study to
evaluate the feasibility of contracting with an additional wholesale water supplier.
In order to assure that Trophy Club's future will not be limited by a single water supplier, staff has identified a second
potential source of potable water for the Town from an existing but unused line owned and supplied by the Upper
Trinity River Water District. The contract will not only provide Trophy Club a conceptual plan to access this water
but will also explore the possibilities of other communities participating in this project in the future to share or
reimburse proportionate costs to Trophy Club.
Motion made by Council member Edstrom, seconded by Council member Lamont to approve the agreement directing the
Town Manager to enter into an Interlocal Agreement with the Towns of Westlake and Roanoke to jointly participate
in an engineering study to evaluate the feasibility of contracting with an additional wholesale water supplier and
expenditure of funds $15,562.50 from the contingency fund.
Mayor Pro Tem Williams question Roanoke's position. Roger Unger responded that Roanoke is still undecided, however the
agreement is such that if Roanoke does decide to participate an amendment would not be needed.
Council member Cates questioned the viability of sharing the costs with the MUDS considering the Town holds the CCN.
Mayor Sanders replied not very likely.
Motion passed unanimously without further discussion.
D.5 Discuss and take appropriate action relative to an Ordinance repealing Town Ordinance No. 2006-13 in its,entirety,
and adopting a new Ordinance amending Chapter 11, entitled "Public Works" of the Trophy Club Code of
Ordinances, by adding Sections 8.01-8.05 to Article VIII, entitled "Lawn and Landscape Irrigation Conservation".
An Ordinance providing for Water Restrictions was approved at the June 5th meeting but was not adopted into the Code of
Ordinances.
Motion made by Council member Edstrom, seconded by Council member Lamont to repeal Ordinance 2006-13 and adopt a
new Ordinance amending Chapter 11, entitled "Public Works" of the Trophy Club Code of Ordinances, by adding
Sections 8.01-8.05 to Article VIII, entitled "Lawn and Landscape Irrigation Conservation".
Council member Edstrom commented that is clean from codification approved at the last meeting.
Mayor Pro Tem Williams asked if this would need to be amended if Fort Worth changed their restrictions.
Patricia Adams responded that although we do not know what Fort Worth will do, we would bring back any changes.
Roger Unger confirmed with Sakura Moten that the fine has been set at a maximum of $400.00.
Council member Cates asked if the Town is crossing boundaries with the MUDS. Patricia Adams responded that the MUDS
requested that the Town enforce the restrictions.
Beth Ann Gregory contributed that only warnings have been issued to date and that this is not to generate revenue, but to
enforce compliance.
Motion passed unanimously without further discussion.
D. 6 Discuss and take appropriate action regarding a Resolution affirming Cities Aggregate Power Project (CAPP) as
authorized agent for the Town's electricity needs as a CAPP member, authorizing the Chairman of CAPP to
negotiate and execute an electric supply agreement for delivery of electricity beginning January, 2007, and if
feasible for 2008, and expressing the Town's desire to budget funds necessary to pay electricity costs for the Town's
electricity load under the supply agreement.
The Town of Trophy Club is a member of Cities Aggregate Power Project (CAPP), which is a non-profit political subdivision
serving its member cities in an effort to secure electric power for those cities at a favorable price. The proposed
resolution would authorize the CAPP Chairman to execute a contract on behalf of Trophy Club for a supply of
electricity to the Town for the year 2007.
Motion made by Mayor Pro Tem Williams, seconded by Council member Cates to approve the Resolution affirming Cities
Aggregate Power Project (CAPP) as authorized agent for the Town's electricity needs as a CAPP member,
authorizing the Chairman of CAPP to negotiate and execute an electric supply agreement for delivery of electricity
beginning January, 2007, and if feasible for 2008, and expressing the Town's desire to budget funds necessary to pay
electricity costs for the Town's electricity load under the supply agreement.
Brandon Ernrnons explained that the Town is currently participating in this program and it enables us to use the energy
source from another source.
Motion passed unanimously without further discussion.
D. 7 Discuss and take appropriate action regarding a Resolution endorsing the efforts of the Atmos Cities Steering
Committee (ACSC) to reduce the rates of Atmos Energy Corp., Mid-Tex Division, authorizing the Town's
participation in appeals through ACSC, and denying Atmos statement of intent to increase the gas utility rates within
the Town.
Passage of this resolution is recommended by the Steering Committee in order to allow a review of the rates charged by
Atmos for gas. The resolution authorizes the Town to participate with the Atmos Cities Steering Committee in
proceedings before the Railroad Commission and associated litigation.
Motion made by Council member Edstrom, seconded by Mayor Pro Tem Williams to approve a Resolution endorsing the
efforts of the Atmos Cities Steering Committee (ACSC) to reduce the rates of Atmos Energy Corp., Mid-Tex
Division, authorizing the Town's participation in appeals through ACSC, and denying Atmos statement of intent to
increase the gas utility rates within the Town.
Mayor Williams questioned if the Town would have to fund any litigation.
Patricia Adams responded that this is a rate case challenge and the Town would not be subject to any cost associated with
litigation should there be any.
Motion passed unanimously without further discussion.
D.8 Town Council to discuss and provide direction to staff regarding repairs to the DPS building.
Danny Thomas presented bids received from Gallagher's, Paul Walden, R.L. Murphy Commercial Roof Systems, L.P.,
Roofco, Inc. and GE Equipment Services Modular Space and requested direction from Council.
Brandon Emmons added that the line item in the current budget cannot incur this, and requested that Council advise staff
where to designate payment.
Motion made by Mayor Pro Tem Williams, seconded by Council member Sterling to approve the bid submitted by and
expenditure of those funds in the current year budget, under building maintenance, spending in access of budget line
item.
Mayor Pro Tem Williams asked the grounds for rejection of the low bid.
Danny Thomas advised that the specifications of the bid and scope of detail in the bid were not addressed. For instance,
Gallaghers bid included totally removing gutters to expand them and then replacing them.
Roger Unger provided that the Council could authorize the funds to go over the line item budget or pay a portion now and
spread the rest over a term of a few years.
Council member Cates asked if this could be put under GASB 34. Roger Unger advised that building maintenance has never
been put under GASB 34.
Mayor Sanders asked what estimate was on cash reserves.
Roger Unger projected that as of a few months ago, $800 thousand uncommitted general funds remaining at the end of the
year.
Mayor Sanders prefers not to finance and pay interest, considering we have the money.
Council member Lamont agreed.
Mayor Pro Tem Williams asked about a guarantee. Danny Thomas responded a 12-month warranty on the roof.
Mayor Sanders confirmed that Gallagher's references were checked and adequate.
Danny Thomas noted that the severe water damage due to drainage issues would come out of current budget with internal
repairs. The air conditioners will have to be fixed separately as not included in the bid.
Per Council member Sterling's request, staff will provide a payment breakdown for a lease agreement of 24 months and
another for 36 months.
Motion passed unanimously without further discussion.
D.9 Discuss and provide direction to staff regarding current policies on agenda deadlines, delivery of agenda packet to
Council, and variance from that schedule by the Town Manager.
Brandon Emmons advised that staff received a request to reevaluate timeframe for the delivery of the Agenda and Packet.
Emmons recommended moving up the internal deadline for staff to have items to the Town Secretary for Legal
review to 5:00 on the Monday preceding Council, with the goal of posting on Wednesday. Emmons asked if
receiving the Agenda on Wednesdays prior to Council meetings would satisfy the requirements and be sufficient for
the Council to research and review the agenda.
Council member Lamont thinks that time is beneficial to prepare and research.
Council member Cates requested that legal agreements be forwarded to them sooner for review.
Mayor Pro Tem Williams suggested that large and complicated documents be reviewed at the first meeting of the month with
action occurring at the second meeting.
Council member Edstrom does not want to create additional work for staff or Council and thinks that by posting so early may
result in the package having to be amended towards the end of the week.
Brandon Emmons commented that amendments, would only occur on items with statutory deadlines.
Mayor Sanders spoke to the enforcement of deadlines and accountability and commitment to the established deadlines.
No action taken.
D.10 Motion made by Council member Edstrom, seconded by Council member GL to approve financials dated May
2006.
Motion passed unanimously without any discussion.
D. 11 Items for Future Agenda.
Long term capital project list, projected fiscal impact and surveys for resident input on potential projects.
Discussion and appropriate action for Parks and Recreation future plans for Marshall Creek.
Status of street repairs and bonds, including recommendation.
Sale of Remaining Street bonds. (8121)
Discussion and appropriate action regarding a policy for accepting gifts.
Review of Advisory Groups Committees Policies.
Discussion of drainage ditch that runs between Village Trail and Lakeshore Drive and consideration of
improvements for area to create a linear park.
Discussion and appropriate action regarding approval of a Development Agreement for Eagles Ridge Phase 11.
Payment Agreements with Master District for municipal annex.
Discuss and take appropriate action regarding the creation of a Building Standards Commission.
Recognition of the NISD, girl's golf and hockey teams.
Discuss and take appropriate action regarding the creation of a committee to review the Town Charter.
Agenda deadline and timing of delivery of agenda packet.
Review Ordinance 2002-18 to insure that the pet vaccination requirements are compliant with State law. Discuss and
take appropriate action to repeal Ordinance 1987-07 and approve an Ordinance establishing the Town's Emergency
Management System.
Added the July 10" meeting dated to the item discussing Building Standards and to the Item regarding pet vaccinations.
Added an item for:
Council to discuss the procedures by which Council will move forward on Vision 2010. (8-7)
Adoption of policy for bank depository agreement with bank located outside of the town. (7110)
Adoption of guidelines for use in selection of bank depository services provider (7110)
Banking RFP acceptance. (8-21)
Discussion regarding procedures for approving appointments to Advisory Groups, Boards and Committees and ways to
report attendance issues to Council and concurrent status on boards.
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be enacted by one motion.
There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent
agenda and will be considered separately.
Mayor Sanders request that Item D.12 be removed from the Consent Agenda and Item D.16 be referred to the July 10,2006
meeting.
Motion made by Council member Edstrom, seconded by Council member Cates to remove Item D.12 from the Consent
Agenda. Motion passed unanimously.
Motion made by Council member Edstrom, seconded by Mayor Pro Tem Williams to remove Item D.16 from the Consent
Agenda. Motion passed unanimously.
D.12 Consent Agenda: Discuss and take appropriate action relative to an Ordinance amending Article XII, Chapter 1 of
the Code of Ordinances, entitled "Administration", by repealing Section 13.01 in its entirety, and adopting a new
Section 13.01 of the Code of Ordinances entitled "Requests for Information" which provides for the release of
information pursuant to the Open Records Act, by facsimile machine and email.
Patricia Adams advised that the penalty should be removed from this Ordinance.
Motion made by Council member Edstrom, seconded by Mayor Pro Tem Williams approve the Ordinance and remove the
penalty clause from the caption. Motion passed unanimously.
D.13 Consent Agenda: Discuss and take appropriate active relative to an Ordinance amending Chapter 10, entitled Public
Safety, Article 11, entitled "Traffic and Vehicles", Section 2.03, entitled "Traffic Control Devices" to provide for the
placement of a sign prohibiting U-Turns to northbound traffic at the south end of the median of Trophy Club Drive
abutting State Highway 114 service road and west of 99 Trophy Club Drive, and authorizing the placement of such
sign.
D.14 Consent Agenda: Discuss and take appropriate action moving the regularly scheduled meeting for September 4 to
September 1 1.
D.15 Consent Agenda: Discuss and take appropriate action to approve Minutes dated June 3,2006.
D. 16 Consent Agenda: Discuss and take appropriate action to approve Minutes dated, June 5,2006.
Motion made by Council member Edstrom, seconded by Council member Lamont to refer the item to July 10,2006. Motion
passed unanimously.
D.17 Consent Agenda: Additional Information for Council as provided by the Department of Police and Fire Services.
D.18 Consent Agenda: Additional Information for Council as provided by the Community Development Department
regarding Animal Control and Code Enforcement.
Motion made by Mayor Pro Tem Williams, seconded by Council member Edstrom to approve Consent Agenda Items D. 13 -
D. 15 and D. 17 - D. 18. Motion carried unanimously.
D. 19 Discuss and take appropriate action regarding the Town Manager duties, goals and objectives for the ninety (90) day
evaluation.
Brandon Emmons commented that it is not often that you get to set your own goals and you will be reviewed on and that he
appreciates the opportunity to do so. Emmons explained his short-term goals as:
1. Effectively communicate focal point and establish Town Manager as the chief administrative officer and head of
the administrative branch of the Town
2. Establish a team mentality that all employees work for one entity. Plans to accomplish with team building and
training,
3. Develop a friendly environment for new development.
Quantifiable goals as:
1. Reevaluate the Town's Organization chart
2. Clarify the reporting structure of staff and chain of command by setting guidelines
3. Identify expense saving opportunities by establishing interlocal agreements, thus sharing expenses with
neighboring communities
4. Create job descriptions Police and Fire Chief, post, interview and hire for these positions
5. Define parameters for the agenda process (Accomplished earlier in the meeting.)
Long-term goals:
1. Review and implementation of comprehensive plan for Trophy Club
Brandon Emmons informed Council members Lamont and Sterling of his vacation in August as he previously informed the
Mayor and other Council members during at his interview.
Mayor Sanders requested that Brandon add to his long-term goals and objections the facilitation of a process for providing
waterlwaste water to the Highlands of Trophy Club to his goals and objective. Sanders requested that at the end of
Emmons' first year, he present a vision, plan and process toward meeting the Town's number one objective, of the
future of the MUDS in the Town.
Mayor Pro Tem Williams requested that a balanced budget be presented at the very beginning of in future budget processes.
council member Lamont would like to see the committees become more active and provide Council with periodic reports.
Council member Edstrom asked that Brandon focus on encouraging volunteerism.
Council member Cates asked that Brandon work on improving the Town's image that has been lost in the community.
D.20 Town Manager, Brandon Emmons to designate an Acting Town Manager, as per the Charter.
Brandon Emmons informed the Council of his designation of Roger Unger as Acting Town Manager and his intent to
periodically alternate the designation among capable and qualified members of staff.
Motion made by Mayor Pro Tem Williams, seconded by Council member Edstrom to approve the appointment of Acting
Town Manager to Roger Unger.
Motion passed unanimously without any discussion.
F.l Adjourn.
Motion made by Council member Edstrom and seconded by Mayor Pro Tem Williams to adjourn. Motion passed
unanimously without any discussion.
Meeting adjourned at 10:13 p.m.
* The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act,
LGC.55 1.071
n CW7.de,
Lisa ~amsei, Town Secretary Nick Sanders, Mayor, Town of Trophy Club