Minutes TC 05/01/2006MINUTES OF REGULAR TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, May 1,2006
7:00 P.M.
STATE OF TEXAS 6
COUNTY OF DENTON 0
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, May 1,2006. The meeting was
held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders
Pam Cates
Roger Williams
Susan Edstrom
Beverly Foley
STAFF AND GUEST(S) PRESENT:
Roger Unger
Lisa Ramsey
Patricia Adams
Beth Ann Gregory
Adam Adams
Lee Delk
Danny Thomas
Mike Pastor
Kerin Fleck
Mayor
Mayor Pro Tem
Council Member
Council Member
Council Member
Interim Town Manager
Town Secretary
Town Attorney
Community Development Director
Parks and Recreation Director
Police Sergeant
Fire Captain
IS Manager
Planning Coordinator
A. 1 Call to order and announce a quorum.
Mayor Sanders called the Regular Session to order at 7:00 p.m. noting a quorum was present.
A.2 Invocation.
Mayor Sanders led the invocation.
A.3 Pledge of allegiance to the American Flag.
Pledge of allegiance to the Texas Flag.
"Honor the Texas flag, I pledge allegiance to thee, Texas one and indivisible."
Mayor Pro Tem Cates led the pledges.
B.l Citizen presentations: this is an opportunity for citizens to address the Council on any matter whether or not it is
posted on the agenda. The Council is not permitted to take action on or discuss any presentations made to the
Council at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items.
No citizen presentations.
B.2 Town Manager Report and Discussion Regarding Project Updates as Listed Below: There will be no action taken
regarding any individual project posted under this item and discussion will be limited. If extensive discussion is
required, the item may be placed on a future agenda.
Administration:
Voting for May Election
Early Voting began today in the Public Service Conference Room:
May 1-May9 8:00 a.m.-5:00 p.m. (Monday-Friday)
May 3 and May 8 7:00 a.m.-7:00 p.m.
May 6 Saturday 8:OO a.m. - 12:OO p.m.
Election Day Voting will be held in the MUD Board Room on:
May 13~ 7:00 a.m.-7:00 p.m.
Community Development:
Storm Drainage - Repairs and maintenance on the Strom Drainage System on Inverness between Indian Creek and
Forest Hill will begin this week. The roadway will remain open throughout the construction, but will be reduced to
one lane in places during the process.
Highway 114 -There have been significant delays on Hwy 114 during the morning and evening rush hour. TX
DOT has been notified of the issue and will evaluate the programming of the traffic signals to help alleviate the
situation.
Finance:
Budget Workshop
Following the May 13" Election, Lisa will be contacting the Council Members to set up a date to continue budget
discussions.
Parks and Recreation:
The 4" of July Advisory Group had their first meeting on Thurs, April 27.
The Park and Recreation Board has an opening. More information available on the website.
Planning & Zoning
The Commission will conduct a public hearing May 4,2006 to consider a request specific to an amendment to the
signage regulations for 99 Trophy Club Drive, The Executive Suites.
Proposed PD-27, The Highlands at Trophy Club is scheduled for public hearing before the Town Council on
Monday, May 8,2006.
Police and Fire Services
Vacancy
The MUDS will discuss filling the Director of Police and Fire Service Vacancy at the May 18" meeting.
Activity
As a result of teenagers congregating on the golf course during the dark hours of the evening, We have contacted the
golf course to obtain the use of a golf cart to patrol the course two or three times a week. We will also use the bikes
periodically.
Siren Activation Criteria
Tornado warning from the National Weather Service with directional implication
Tornado warning or severe weather warning from the National Weather Service or Skywarn personnel
50 mph or greater sustained winds (straight line implication)
1" inch or larger hail
Pancake Breakfast
The Fire Department will host their annual Pancake breakfast on Saturday, May 13th from 7:00 - 10:30 a.m.
Pancakes, sausage, coffee and Orange juice will be served.
$4.00 for Adults
$2.00 for Children
Mayor Sanders reminded Council and residents of a motion made at the February 6,2005 Town Council meeting, moving the
regular scheduled meeting on May 15,2006, to May 22,2006, in order to meet the official canvassing requirements.
TOWN COUNCIL TO CONVENE INTO REGULAR SESSION
*REGULAR SESSION
B.3 Discuss and take appropriate action regarding a Proclamation declaring and supporting the Click it or Ticket
campaign, May 22 through June 4,2006.
Mayor Pro Tem Cates read the Proclamation.
Council member Edstrom made a motion to approve the Proclamation. Council member Williams seconded the motion;
motion passed unanimously.
Mayor Sanders asked that the dates for this campaign be announced on the Marquees, Town website and Channel 7.
Police Sergeant, Lee Delk informed the Council that the department would be handing out flyers this Friday at Lakeview
Elementary Field Day.
D.l Discuss and take appropriate action regarding the amendments to Traffic and Street Control Regulations, Ordinance
2005-26, Section VI.
Council member Williams made a motion to approve the Ordinance. Council member Foley seconded the motion.
Council member Foley made a motion amending the 3rd vehicle fee be $100.00 rather than $150.00 and include a $10.00
transfer fee for the permit. Council member Edstrom seconded.
Council member Williams believes that the vehicle fee should remain at $150.00.
Council member Edstrom asked if all the stop signs have been verified and updated.
Planning and Zoning Coordinator, Kerin Fleck responded that with the addition of each sub division, the plat is forwarded to
the Police Department
Mayor Pro Tem Cates requested that the Police monitor the stop sign at Durango and Parkview, as people are not making
complete stops, which makes it hard for the residents to back out of their driveways.
Town Attorney, Patricia Adams suggested that the sentence beginning with "Each permit shall be a non-transferable
permit ..." be replaced with "A permit shall be issued to an individual vehicle owner and therefore shall not be transferable to
a third party. A permit holder who shows proof of the transfer of ownership of a permitted vehicle may transfer the permit on
that vehicle to a newly acquired vehicle for a transfer fee of ten dollars ($10.00); provided however, that such transfer of
permit shall not extend the term of the permit."
Both the mover and second agreed t o the suggested changes offered by the Town Attorney.
Motion to approve the amendment passed 3:l with Cates, Edstrom and Foley voting for and Williams against.
The main motion approving the Ordinance passed unanimously.
D.2 Discuss and take appropriate action regarding the adoption of an ordinance regulating outside storage and display.
Mayor Pro Tem Cates made a motion to approve the Ordinance. Council member Edstrom seconded the motion; motion
passed unanimously.
Council member Williams made a motion to strike Section 3, A, 3, 'Play equipment, toys, bicycles, and other similar items.'
Council member Foley seconded. This amendment passed unanimously.
Council member Edstrom asked how the thirty (30) day permit for a POD was determined. Kerin Fleck answered that most
rental agreement for POD'S are in 30-day increments
Mayor Sanders questioned if Council was ok with wood or masonry construction under Section 4,2 b.
Council member Williams moved to amend Section 4,2, b, to conform to our current fencing regulations. Mayor Pro Tem
Cates seconded. This amendment passed unanimously.
The motion to approve the Ordinance as modified passed unanimously.
Council member Foley requested that information regarding this Ordinance be placed on the website.
D.3 Discuss and take appropriate action regarding an interlocal agreement between the Town and the Master District for
payment of the costs of construction of the maintenance building shared by the Water Department and the Parks and
Recreation Department.
Council member Foley made a motion to approve. Council member Williams seconded the motion; motion passed
unanimous1 y.
Council member Williams asked if the MUDS approved.
Interim Town Manager, Roger Unger advised that the MUDS anticipate making the final payment to the contractor in the
next few weeks, at which time, they expect payment from the Town to begin the reimbursement per this agreement.
Roger Unger continued that he wanted Council's approval prior to making the payments.
Unanimous.
D.4 Items for Future Agenda.
Long term capital project list, projected fiscal impact and surveys for resident input on potential projects.
Discussion and appropriate action for Parks and Recreation future plans for Marshall Creek.
Status of street repairs and bonds, including recommendation.
Sale of Remaining Street bonds.
Discussion and appropriate action regarding a policy for accepting gifts.
Review of Advisory Groups Committees Policies.
Discussion of drainage ditch that runs between Village Trail and Lakeshore Drive and consideration of
improvements for area to create a linear park.
Discussion and appropriate action regarding approval of a Development Agreement for Eagles Ridge Phase 11.
Discuss and take appropriate action regarding joint participation with area cities in an engineering study to evaluate
the feasibility of contracting with an additional wholesale water supplier. (May 22,2006)
Payment Agreements with Master District for municipal annex.
Discuss and take appropriate action regarding revisions to the Purchasing Polices. (May 22,2006)
Amendment to the Traffic Ordinance to include a new U-turn. (May 22,2006)
Codification of ordinances. (May 22,2006)
Canvass of May 13,2006 Elections and Oaths of Office. (May 22,2006)
Mayor Sanders pointed out the amendments to the Traffic Ordinance to include a new U-turn, as discussed in D.l has already
been added. Mayor Sanders confirmed the status of Codification of Ordinances for May 22, 2006 and mentioned the
Canvass of the May 13, 2006 Election and Oaths of Office for the May 22,2006 meeting as well. Mayor Sanders requested
that the Council members provide dates of availability in order to schedule budget meetings.
Council member Edstrom requested the following items be added; the creation Building Standards Commission, recognition
of the NISD, girls golf and hockey teams and Vials of Life Program. Edstrom explained the Vials of Life Program's purpose
is to provide Emergency Medical Personnel with readily available medical information. Such things as allergies or past
medical conditions will be known immediately instead of upon arrival at the hospital. Acting Fire Chief, Danny Thomas
updated that the Fire Department has already began the implementation of this program and will provide information to the
residents at the Pancake Breakfast on May 13,2006 and at the 4' of July festivities.
Mayor Pro Tem Cates requested that we include an item to discuss a Property Tax or abatement for disabled veterans.
Patricia Adams indicated that this may have already been established, but will verify.
F.l Adjourn.
Council member Williams made a motion to adjourn. Council member Foley seconded the motion; meeting adjourned at
7:50 P.M.
* The Town Council may convene into executive session to discuss posted items as allowed by the Texas Open Meeting Act,
LGC.55 1.071 - 6~2~
Mayor Nick Sanders
Town of Trophy Club own of Trophy Club