Minutes TC 06/19/2007 - Budget WorkshopMINUTES OF A TOWN COUNCIL BUDGET WORKSHOP FOR THE
TOWN OF TROPHY CLUB
LOCATION: I00 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, June 19,2007
6:00 P.M.
STATE OF TEXAS 5
COUNTY OF DENTON 5
The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Tuesday, June 19,
2007. The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders
Pam Cates
Susan Edstrom
Jim Moss
Philip Sterling
Kathleen Wilson
STAFF AND GUEST(S) PRESENT:
Brandon Emmons
Sakura Moten-Dedrick
Carolyn Huggins
Ed Helton
Chris King
Tammy Ard
Mayor
Council Member
Council Member
Council Member
Council Member
Council Member
Town Manager
Finance Director
Planning and Zoning Coordinator
Streets Superintendent
Building Inspector
Administrative Assistant
A.l Mayor Sanders called the Budget Workshop to order at 6:00 p.m. noting a quorum was present.
A.2 Town Manager Emmons gave his opening comments and introduced the staff members in
attendance.
TOWN COUNCIL TO CONVENE INTO A BUDGET WORKSHOP
*BUDGET WORKSHOP
B.3 Budget Workshop:
Revenues
Court
Planning & Zoning
Community Dev
Streets1
Storm Sewer
Finance
HR
Manager's Office
Sakura
Sakura
Carolyn
BrandonlChris
BrandonlEd
Sakura
Lisa
BrandonlLisa
Each department presented their budget and answered Council's questions.
The following summary of action items resulted from Council's budget workshop:
Finance - Buy down rate available on unemployment tax? If so, what are the details?
Check with auditor to see if we can go to accrual method for sales tax? If so, what would
it take?
P&Z Clarify and adjust (if needed) expenses for Town PlannerITown Planner Ordinance lines
Clarify and adjust (if needed) expenses for Engineering line.
Streets Provide more detailed breakdown of complete costs for 2 workers vs. contract (Town
Salaries + Town Expenses - Contract).
Provide a list of much needed Storm Sewer repair projects.
Fire Verify if EMS Runs revenuelexpenses for FY07-08 take new openinglincrease of Baylor
Emergency Care into account?
HR Provide a detailed list of roles and responsibilities for the HR DirectorlDepartment.
Finance Summarize expenses pulled from Community Development (same format as Admin
Director budget).
Provide realistic merit total.
Place Joint Meeting to review personnel and Fire budget on Jul Master District agenda.
Check on tax assessment values due to infrastructure.
Clarify who debt portion of PID revenues will be handled.
Clarify how Fire Assessment is applied to agricultural exempt properties.
Track PID related items separately from those that will actually be reimbursed.
Town Revisit with Council after start of FY07-08 to discuss how to handle HotelIMotel Tax (they
Manager mentioned increasing July 4th).
C.1 Adjourn. (10:OO P.M.)
Motion made by Sterling, seconded by Edstrom to adjourn
Meefing adjourn%d at 10:OO p.m.
Town of ~roph~ Club, Texas Town of Trophy club, Texas