Minutes TC 11/12/2007 - Special SessionMINUTES OF SPECIAL SESSION TOWN COUNCIL MEETING FOR THE
TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, November 12, 2007
7:00 P.M.
STATE OF TEXAS
COUNTY OF DENTON
The Town Council of the Town of Trophy Club, Texas, met in a Special Session on Monday, November 12, 2007.
The meeting was held within the boundaries of the Town and was open to the public.
TOWN COUNCIL MEMBERS PRESENT:
Nick Sanders
Mayor
Susan Edstrom
Mayor Pro Tem
Pam Cates
Council Member
Jim Moss
Council Member
Kathleen Wilson
Council Member
TOWN COUNCIL MEMBERS ABSENT:
Philip Sterling
Council Member
STAFF AND GUEST(S) PRESENT:
Brandon Emmons
Town Manager
Stephen Seidel
Assistant Town Manager
Lisa Ramsey
Town Secretary
Patricia Adams
Town Attorney
Mike Pastor
IS Director
A.1 Mayor Sanders called the Regular Session to order at 7:03 p.m. noting a quorum was present
A.2 Mayor Sanders gave the Invocation.
A.3 Assistant Town Manager Seidel led the Pledges.
TOWN COUNCIL RECONVENED INTO REGULAR SESSION
*REGULAR SESSION
B.1 Discuss and take appropriate action nominating candidates to the Denton County Appraisal District
Appraisal Review Board.
Motion made by Edstrom, seconded by Wilson to appoint Jimmy Ray.
Motion passed unanimously without any discussion.
Moved to Item BA.
B.2 Centurion American to make a presentation on the Plan of Finance for the Highlands of Trophy Club and
discussion of the same.
Jim Sabonis from First Southwest Company presented the Plan of Finance for the Highlands of Trophy Club and
said the developer is 100% financially committed to this project.
Mayor Sanders said Mehrdad Moayedi is talking with Centex about an active adult community in neighborhood 8
which may need to be divided based on the customer base.
B.3 Discuss, provide input and/or take action as appropriate regarding the following documents and matters
related to the Trophy Club Public Improvement District No. 1 (The Highlands at Trophy Club) for
infrastructure and related improvements:
A. Discuss and take appropriate action on a Construction and Funding Agreement between the Town
and 831 Trophy, L.P. concerning the construction of certain public improvements within the Town of
Trophy Club Public Improvement District No. 1 (The Highlands of Trophy Club Project).
Ben Brooks from Vinson and Elkins, asked the Council to defer this Item until the November 19th meeting as
several changes have been made. They intend to the revised document to Council by week's end for review.
Kurt Wilson from Centurion Development summarized the schedule; Council is anticipated to take action on the
remaining documents on November 19th and approve the issuance of bond on December 10th with a December
18th target for closing.
Motion made by Edstrom; seconded by Wilson to move Item B.3 in it's entirety to November 19th.
Town Manager will confirm all Council members' availability to meet in a special session on December 10th.
Dan Almon from Southwest Securities has reviewed the documents and concurs with this plan.
Motion passed unanimously without further discussion.
B. Review and discussion of most recent Preliminary Limited Offering Memorandum for the Town of
Trophy Club Public Improvement District No. 1 Special Assessment Revenue Bonds, Series 2007
(Highlands of Trophy Club Project).
BA Discuss and take appropriate action relative to the Interlocal Agreement between the Town and the
Trophy Club MUDS to provide water supply and wastewater treatment and equity services to the Town.
Town Manager Emmons said the equity agreement was adopted by the MUDS.
Motion made by Moss, seconded by Edstrom to approve the Trophy Club MUDS to provide water supply and
wastewater treatment and equity services to the Town..
Town Attorney Adams confirmed this relates to the money/payment agreement and said she received an email
form Bob West, Master District Attorney after their last meeting requesting language be added ensuring the
receipt of payment in the event it extends beyond 2013. Adams recommended Council approve with a definite
term.
Town Manager Emmons clarified only the service agreement was approved by the MUDS not the equity as
previously stated. The MUDS suggested changes to section 5.1 of the equity agreement which has not been
adopted by the MUDS. .
Council member Moss amended his motion; the seconded agreed, approving the equity service agreement
changing the date from 2013 to 2018.
Motion passed unanimously with modification without further discussion.
8.5 Discuss and take appropriate action relative to the Interlocal Agreement between the Town and the
Trophy Club MUDS to provide water supply and wastewater treatment and operational services to the
Town.
Motion made by Moss, seconded by Edstrom to approve.
Motion passed unanimously without any discussion.
B.6 Discuss and take appropriate action regarding the Resolution of approving the NISD Petition for
annexation of Byron Nelson High School site into MUD2.
Town Manager Emmons said Council reviewed this at their last meeting, however a Resolution was not prepared.
Emmons added this is a cost saving measure for the school.
Motion made by Edstrom, seconded by Cates to approve.
Motion passed unanimously without further discussion.
B.7 Reports.
A. Town Manager's Report to include a semi annually report of fence violations and the disposition.
Mayor Pro Tem Edstrom requested to see any significant changes in the landscape plans for the reconstructed
medians along Trophy Club Drive.
Mayor Sanders requested staff send a press release once the crime scene grant is accepted. Town Manager
Emmons added the intent of this grant is to upgrade and create a mobile crime lab.
B. Report from Council member Cates on her procurement card review for the past year and provide
direction for the new fiscal year.
Council member Cates reported her annual review and noted tremendous improvement. Cates recommended
reducing the review to only a sample every month going forward.
CA Adjourn.
Motion made by Edstrom, seconded by Cates to adjourn.
Meeting adjourned at 8:00 p.m.
visa Ramsey, Town Secreta(y
Town of Trophy Club, Texas
Nick Sanders, Mayor
Town of Trophy Club, Texas