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Minutes TC 04/26/2010· . MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING FOR THE TOWN OF TROPHY CLUB LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS Monday, April 26, 2010 6:00 PM Svore Municipal Building Boardroom STATE OF TEXAS § COUNTY OF DENTON § The Town Council of the Town of Trophy Club, Texas, met in a Regular Session on Monday, April 26, 2010 The meeting was held within the boundaries of the Town and was open to the public. TOWN COUNCIL MEMBERS PRESENT: Connie White Mayor Glenn Strother Mayor Pro Tem Susan Edstrom Council Member Philip Sterling Council Member arrived at 7.45 p.m. Bill Rose Council Member STAFF AND GUEST(S) PRESENT: Stephen Seidel Acting Town Manager Lisa Hennek Town Secretary Patricia Adams Town Attorney Scott Kniffen Police Chief Danny Thomas Fire Chief Kathy DuBose Finance Director Carolyn Huggins Planning Manager Mayor White announced the date of April 26, 2010, called to meeting to order and announced a quorum at 6:07 p.m. Mayor White announced that Council member Sterling would be late. WORKSHOP (6:00 -7:00 P.M.) 1. 2010-218-T Chuck Rohre from Waters Consulting and Gary Holland from The Mercer Group to briefly discuss their proposals to provide executive recruitment services for the Town Manager position; discussion of the same. Council heard proposals from Gary Holland with The Mercer Group and Chuck Rohre from Waters Consulting Gary Holland -The Mercer Group Mayor White asked Mr. Holland for a timeframe Mr. Holland said that Council could budget around 90 days give or take Council's schedule. Within the first 60 days a list of leading candidates will be determined. Interviews with the Council will be conducted during the 30 days and then Council needs to consider the resignation period for whomever they select Mayor White questioned Mercer's success factors in helping them find a good match for Trophy Club. Mr. Holland said that after he has a clear understanding of what the Council is looking for he will conduct interviews, both by phone and in person. Town Council Minutes dated April 26, 2010 · . The Council discussed the current searches the Mercer Group has conducted. Mr. Holland advised that a third interview consisting of a reception offers an opportunity for the candidate to interact with the Community and provides additional feedback for the Council when making their selection . Additionally, a reception would allow a candidate's spouse or significant other to visit the community . Mr Holland said that following the reception a group of opinion leaders from the community would also be a means of providing feedback on the candidate to the Council in a workshop setting. Mr. Holland advised that video interviews are very popular and The Mercer Group is able to conduct video interviews which can save the Council time and money Council member Edstrom is in favor of an informal setting rather than a formal. Mayor Pro Tem Strother confirmed that the Mercer Group would have 10 -12 candidates ready for video interviews with the Council in 60 days Chuck Rohre -Waters Consulting Mr. Rohre stated that Waters Consulting has a local and national network and emphasized that Waters Consulting is client specific; they do not take a cookie cutter approach. Mr. Rohre explained that there are five tasks involved in the recruitment process . The first task is developing an attractive brochure based on Council's profile of an ideal candidate . The recruitment brochure will also include a profile of the community and organization. Waters Consulting will be responsible for placing the advertisement in the appropriate professional publications, local newspapers of record and websites approved by the Council. Under the second task individuals who would be outstanding candidate for the position of City Manager will be identified. The third task consists of screening the candidates , initial interviews and recommendation of finalists to the client. Waters Consulting finds video interviews to be very expensive. Background checks , reference checks and academic verifications are conducted during task four. The final interview process will be conducted under task five . Waters Consulting has a triple guarantee, commitment to remain with the recruitment assignment until an appointment has been made, the executive recruitment is guaranteed for two years against voluntary resignation by or termination for cause of the candidate and Waters Consulting will not solicit any candidates selected under this contract for any other position while the candidate is employed with the organization . Invocation offered by Mayor Pro Tern Strother. Pledges led by Council member Rose. Co-President TCMUD No. 1 Jim Budarf announced a quorum. The following Directors were in attendance: Co-President Jim Budarf Co-President Dean Henry Director Jim Hase Director Kevin Carr Director Thomas Director Cantrell CITIZEN PRESENTATIONS: Larry Hoover , 1118 Berkshire Court -Addressed the Council regarding the new right hand turn lane on Hwy 114 to Trophy Club Drive Mayor White feels like this was an error and that TxDOT was supposed to do the left lane. Acting Town Manager Seidel stated that TxDOT has exclusive authority over Hwy 114 and the access roads and that Town Council Minutes dated April 26, 2010 2 portion of the access road is actually within Westlake's Town Limits . Seidel said that he would call TxDOT to see if anything can be done . Robert Hoch, 245 Oak Hill Drive -Read his letter to TxDOT regarding the new right hand turn lane on Hwy 114 to Trophy Club Drive . ASA Liai son Wanda Franklin , 4 Turnberry Court -Provided an update regarding America Supporting Americans (ASA) and presented the ASA Flag to the Council. The flag is a sign of Trophy Club's commitment to the 101st Air Borne Division . Byron Nelson High School has declared May 3 -7 as ASA week and the students will be collecting items for Trophy Club's Unit and the Boy Scouts will be going door to door the week of May 10 , 2010 accepting donations to send to our Troops as well. Ms. Franklin stated that ASA meets each Wednesday at 3 :00 p.m . in the Svore Council Chambers and still needs comm itted volunteers . Ms. Franklin challenged each resident to fill a box to send to the 101 st Air Borne Div ision . CONSENT AGENDA Mayor White announced that National Day of Prayer will be observed Thursday , May 6 , 2010 at 1200 p.m . at the Clock Tower. In case of rain , the observat ion will be moved across the street to the Fellowship United Methodist Church . A special National Night of Prayer for Children and Youth will be observed at 700 p.m . at the Clock Tower . 2. 2010 -22 1-T Consider and take appropriate action regarding a Proclamation declaring May 6, 2010 as Day of Prayer in Trophy Club. 3. 2010-220-T Consider and take appropriate action regarding a Proclamation declaring May 6 through 12,2010 as National Nurses Week Celebration. 4. 2010-222-T Consider and take appropriate action regarding a Proclamation declaring May 16 through May 22, 2010 as National EMS Week 2010 with May 19, 2010 set aside as Emergency Medical Services for Children (EMSC) Day. 5. 2010-22 3-T Consider and take appropriate action regarding a Proclamation declaring May 9 through May 15, 2010 as National Police Week. Motion made by Edstrom , seconded by Rose to approve the Consent Agenda Items 2 - 5. Motion pas sed unan imously without any discussion PUBLIC HEARING The Public Hearing opened at 721 p.m 6. 2010-201-T Public Hearing to Consider a Request for a Zoning Change from "PD-27" (Planned Development No. 27) to "CR" (Commercial Recreation) for Northwest Park, located just north of the Community Pool/Recreation Center property on Parkview Dr., 12.90 Acres, Applicant: Town of Trophy Club Parks and Recreation Department. (ZCA-10-016) JD Stotts , 1 Narrow Creek Court -Provided an update on the Park Amen ities . 7. 2010-209-T Public Hearing to consider changes to the Town of Trophy Club Code of Ordinances, Chapter 13-Zoning, Article V-Supplementary District Regulations, Section 5.12 Oil and Gas Well Drilling and Production, affecting the setback from an existing wellhead to a habitable structure. (ADM-10-006) Town Council Minutes d a ted A p ril 26 . 2010 3 No speakers addressed the Council. 8. 2010-214-T Public Hearing to Consider an Amendment to PD-Planned Development District No. 27, known as The Highlands at Trophy Club, Ordinance No. 2007-15 P&Z by amending Exhibit "B" -Development Standards, Section VI. Development and Design Standards, "c" Screening and Fencing, and Section IV, Lot Type Regulations, and other miscellaneous changes to PD-27 as necessary regarding this request. Applicant: High Trophy Development, LLC Represented by Steve Lenart, Lenart Development Company, LLC (PD AMD-10-034) No speakers addressed the Council. Public Hearing closed at 7:30 p.m. REGULAR SESSION Noting no objections, Mayor White moved the Items on the Agenda as follows. 10. 2010-225-T Consider and take action on an Ordinance providing for the issuance and sale of Town of Trophy Club, Texas, General Obligation Bonds, Series 2010, in the approximate aggregate principal amount of $5,000,000; awarding the sale of said bonds; levying a tax in payment thereof; prescribing the form of said bonds; approving the official statement; and enacting other provisions relating thereto. Mayor White introduced Dan Almon from South West Securities and commended Staff for their preparation of the tour with Moody's Investors and Standard and Poor's. Mayor White encouraged the Council and residents to tour the Town as is it is quite impressive and very informative Acting Town Manager Seidel announced the Town had a significant rating improvement. Moody's Investors raised our Rating to an AA3 and Standard and Poor's gave a rating of AA . Our new ratings allowed a competitive bidding bond sale resulting in an interest rate of only 3 .87%, a number lower than budgeted , and almost unheard of. There are only 8 cities in Texas of a similar size that are this highly rated . Dan Almon explained the documents provided in the bond sale packets. Motion made by Strother. seconded by Rose to approve an Ordinance providing for the issuance and sale of Town of Trophy Club, Texas. General Obligation Bonds, Series 2010, not to exceed $5,000,000. JD Stotts 1 Narrow Creek Court -Stated that he is happy with the progress of the Park Bond. Motion passed unanimously without further discussion 11. 2010-240-T Review of Proclamation 2010-03 informing candidates and Council members of fair campaign practices, and discussion of those standards and expected conduct. Mayor White stated that questions have been received from residents regarding the email attached in the packet and adherence to Proclamation 2010-03 Mayor White said that she and Council member Edstrom have had multiple conversations regarding the email and agreed to go on record stating that the neither the Council nor the MUD have any intention of the Town Manager reporting directly to the MUD. Mayor White said Council meetings are not intended to be political arenas and that any question regarding an ethics violation would fall under the authority of the State Ethics Commission. Jim Budarf, 547 Indian Creek Drive -Stated that the Proclamation approved by the Council has no teeth and encouraged the candidates to rise above the dirt. Town Council Minutes dated April 26 . 2010 4 Roger Williams, 215 Phoenix Drive -Hopes that it was not politically motivated that this item was added to the Agenda, just because it caused concern for other candidates, it does not rise to the level of an ethics violation. Dean Henry, 308 Oakmont Drive -Defended the integrity of the Elected Directors from malicious and false information. Margi Cantrell, 1105 Sunset Drive -Formally disputed statements made by Council member Edstrom regarding sponsorship by the Political Action Committee. JD Stotts, 1 Narrow Creek Court -Clarified that he is not being sponsored by the Political Action Committee and has not received any funding from nor has he contributed to any Elected Officials campaigns. Barry Huizenga, 120 Greenhill Trail South -Regrets being here and away from his family as this item is an embarrassment and should not have been approved to be added to the agenda. Robert Radder, 1 Lee Court -The Supreme Court ruled several years ago that it is not a crime for a politician to lie. Council member Edstrom stated that as a Council member she has always made it clear where she stands and she has always explained her decisions fully so that people understand her actions. Edstrom stated that she sent an email to three friends. The email was factually correct and addressed key issues of the Town that was of interest to those three people Everything in that email had a factual basis, there was no misrepresentation, unfounded malicious accusations or any other content that is in contradiction to the Fair Campaign Practices Proclamation The Council does not have any authority under this Proclamation and that is why it is not posted for action. It is simply political posturing by somebody on this Council, whose intent was to create a political firestorm two weeks before the election. Historically, the Council has refrained from direct involvement, on this dais, from political activities and it is unfortunate that it has gotten to this point. The email was not distributed by Council member Edstrom in any form of campaign material, communication or otherwise to Trophy Club citizenry. Edstrom said that it is fact that there are like minded candidates asking for citizens' blocked vote. Edstrom also commented on the draft Organization Charts created by Council member Rose which were presented at the April 12, 2010 Town Council meeting during Item 2010-208-T Consider and take appropriate action regarding the Town Council's relationship with TCMUD No. 1 relative to the SEMO status and to the hiring of a new Town Manager This item was tabled until the May 17, 2010 meeting. Council member Rose explained on April 12, 2010 three of his draft documents were forwarded to the Council and hard copies were also placed at their Council seats. The first document was a draft Proposed Organizational Chart, the second was a Current Organizational Chart and the third was a MUD 1 / TOWN COST OF SERVICES OPERA TfONAL PLAN The third document specifically noted key points that MUD 1 is actively involved in hiring the new Town Manager to insure the Manager's ability to manage the cost of services agreement with MUD1 and that MUD 1 executes contract for services with Town for all operational areas (water, waste water, fire) and retains fully responsibility. Kathleen Wilson, 34 Meadowbrook Lane -Asked the Council to quit looking for acceptance and to take the leadership that was handed to them. Council member Sterling stated that he is glad he is not running for office again and that it is unfortunate that candidates have to have such thick skin considering all of the nasty emails Sterling said that he cannot believe that Council is even discussing this as it was simply an email. Sterling said that there is so much talk about holding Council to a higher standard; however everyone needs to be held to the same standard. No action taken Town Council Minutes dated April 26, 2010 5 9. 2010-237-T Consider and take appropriate action regarding the proposals to provide executive recruitment services for the Town Manager position, and authorizing the Mayor or her designee to execute necessary documents. Council member Edstrom stated that she does not have a strong preference either way as the basic tenets are the same. Edstrom said that she is leaning more towards The Mercer Group. Council member Rose said that he is leaning more towards Waters Consulting. Rose likes the CareerNavigator tool and that Waters is local with the ability to conduct the search on a National level. Mayor Pro Tem Strother said that Council needs to think about a regional search considering the salary and demographics Strother believes that The Mercer Group can better help the Council on a regional perspective. Mayor White said that although there are a lot of similarities between the two, she is leaning towards The Mercer Group. White proposed checking the references of both firms and suggested deferring this item for the new Council to decide. Council discussed awarding the contract pending acceptable reference checks. Council member Sterling stated that the consultant firms would not list a company who would provide a negative reference. Sterling suggested the Council consider that one proposal used the reference City Manager as opposed to Town Manager Motion made by Sterling, seconded by Strother to approve The Mercer Group to provide executive recruitment services for the Town Manager position, and authorizing the Mayor or her designee to execute necessary documents at a cost not to exceed $23 , 500 . Council member Rose stated that waiting for the new Council would extend the timeline . Acting Town Manager Seidel stated that both companies are equally capable of performing the search . Mayor Pro Tem Strother called the question. Motion passed unanimously without further discussion. Mayor White moved the following Items in the order noted. 13. 2010-216-T Consider and take appropriate action regarding changes to the Town of Trophy Club Code of Ordinances, Chapter 13-Zoning, Article V-Supplementary District Regulations, Section 5.12 Oil and Gas Well Drilling and Production, affecting the setback from an existing wellhead to a habitable structure. (ADM-10-006) Mayor White explained that the previously approved Ordinance addressed setback for when a well was being built. This proposal addresses when a well already exists . Motion made by Edstrom, seconded by Strother to approve an Ordinance with the specified changes to Chapter 13-Zonlng , Article V-Supplementary District Regulations , Section 5.12 Oil and Gas Well Drilling and Production , affecting the setback from an existing wellhead to a habitable structure . (ADM-10-006) Council member Rose attended the Planning and Zoning meeting and said that there was debate regarding the noise when drilling Rose stated that neither the Planning and Zoning Agenda or Council Agenda were posted to discuss Town Council Minutes dated April 26, 2010 6 Planning and Zoning Chair, Gene Hill explained that the Commission agreed to address the habitable structure first and then bring back the issue of the noise /decibellevel at a later date. Motion passed unanimously without further discussion. 14. 20 10-217-T Consider and take appropriate action regarding regarding an Amendment to PD­ Planned Development District No. 27, known as The Highlands at Trophy Club, Ordinance No. 2007 -15 P&Z by amending Exhibit "8" -Development Standards, Section VI. Development and Design Standards, "C" Screening and Fencing, and Section IV, Lot Type Regulations, and other miscellaneous changes to PD-27 as necessary regarding this request. Applicant: High Trophy Development, LLC Represented by Steve Lenart, Lenart Development Company, LLC (PD AMD-10-034) Steve Lenart from Lenart Development Company represented the case and explained the proposed amendment is for Lot types 1, 2, and 3 only. The request is to amend the screening and fencing requirements for PD-27, The Highlands at Trophy Club, to allow: (1) a gate and fencing across the front driveway, and (2) an increase in lot coverage of Lot Type 4 lots from 40% to 43%. On April 15, 2010 the Planning and Zoning Commission requested further discussion of the increase in lot coverage for Lot Type 4 lots; therefore, that portion of this item was removed from the Council's consideration. The Planning and Zoning Commission will have further discussion on May 6, 2010 on the requested change to Lot Type 4 lot coverage and possibly make a recommendation to Council on May 17,2010. Motion made by Edstrom, seconded by Rose to approve an Amendment to PO-Planned Development District No. 27, known as The Highlands at Trophy Club, Ordinance No. 2007-15 P&Z by amending Exhibit "6" -Development Standards, Section VI. Development and Design Standards, "C" Screening and Fencing, and Section IV, Lot Type Regulations, and other miscellaneous changes to PD-27 as necessary regarding this request. Applicant High Trophy Development, LLC Represented by Steve Lenart, Lenart Development Company, LLC (PO AMD-1 0-034) Motion passed unanimously without further discussion. 12. 2010-215-T Consider and take appropriate action regarding a Request for a Zoning Change from "PD-27" (Planned Development No. 27) to "CR" (Commercial Recreation) for Northwest Park, located just north of the Community Pool/Recreation Center property on Parkview Dr., 12.90 Acres, Applicant: Town of Trophy Club Parks and Recreation Department. (ZCA-10-016) Mayor White introduced the Item stating that Northwest Park is currently vacant, undeveloped land, which will be developed into a recreational complex with buildings, ball fields and parking. Northwest Park lies just to the north of the existing community pool property. The Town of Trophy Club plans to develop Northwest Park in conjunction with improvements to the community pool site. In the near future, the Town will bring forward a request to plat Northwest Park and the community pool site into one lot in order to develop the entire site as one project. The community pool site is zoned "CR" (Commercial Recreation) The Northwest Park site is zoned "PD-27" (Planned Development No 27). In order to develop the two sites together as one 10Uproject, the zoning for the two sites must match -different zoning designations are not allowed on the same lot. Therefore, this request is to rezone Northwest Park from "PD-27" to "CR" so that the two sites will have the same zoning designation for future platting and development. Later this year, the Parks and Recreation Department will request platting and site plan approval of Northwest Park. Motion made by Edstrom, seconded by Strother to approve an Ordinance regarding the zoning change Motion passed unanimously without any discussion Town Council Minutes dated April 26, 2010 7 15. 2010-224-T Consider and take appropriate action regarding financial and variance reports dated March 2010. Motion made by Edstrom, seconded by Strother to approve the financial and variance reports dated March 2010. Motion passed unanimously without any discussion. 16. 2010-226-T Consider and take appropriate action regarding an Ordinance approving the Harmony Park Land Transaction Swap (.0011 tract of land for .0018 tract of land adjacent to Harmony Park.) Mayor White explained this Item is to complete the transaction approved by the voters in the May 2009 Election. Motion made by Rose, seconded by Edstrom to approve an Ordinance approving the Harmony Park Land Transaction Swap (.0011 tract of land for .0011 tract of land adjacent to Harmony Park.) Motion passed unanimously without any discussion. 17. 2010-160-T Consider and take appropriate action regarding the award/rejection of bids for the OverhililTimber Ridge Drainage Project, in an amount not to exceed $88,500 and authorizing Acting Town Manager Seidel or his designee to execute all necessary documents. Mayor White stated that the solution proposed in this bid does not address the long-term needs nor has this issue been discussed with the residents. White said that the Drainage Study needs to be conducted first so that the issue may be fixed in the appropriate manner. Council member Rose concurred and said that he is not comfortable with this solution John Helms, 532 Timber Ridge Drive -Said that all of the home-owners in this area are concerned with raising the berm. Kimble Ross, 19 Overhill Drive -Encouraged the Council to complete the whole Drainage Study before making a decision. Ross stated that the current proposals would kill a 30 year old Oak tree. Dave Glaser, 15 Overhill Drive -Stated that this problem has been ongoing for two years, yet the residents have not received any information or updates regarding this issue. Glaser asked that the Council provide better communication to the residents regarding this issue. Glaser added that most of the residents in this area, bought their home because of the view. The berm would lessen the attractiveness of the view. Council directed Staff to continue preparing for the Drainage Study and to better communicate information and updates to the residents. Acting Town Manger Seidel has a meeting scheduled with the engineer later this week and suggests a two phase approach. The Town Engineer and Streets Director are committed to improving the communications with the residents. No action taken Town Council Minutes dated April 26, 2010 8 18. 2010-204-T Consider and take appropriate action relative to the Memorandum of Understanding regarding the adoption of the Texas Department of Transportation's Federally­ Approved Disadvantaged Business Enterprise Program by the Town of Trophy Club, and authorizing the Mayor or her designee to execute necessary documents. Mayor White stated that approval of this Memorandum of Understanding is a Federal requirement necessary for the Town to receive the $500,000. Council member Edstrom stated that this is a significant benefit to our residents and will provide sidewalks. Council Sterling said that this is a feel good measure by the Government and does not level playing field. Sterling is unable to promote or endorse inequitable business practice Motion made by Rose, seconded by Edstrom to approve the Memorandum of Understanding regarding the adoption of the Texas Department of Transportation's Federally-Approved Disadvantaged Business Enterprise Program by the Town of Trophy Club, and authorizing the Mayor or her designee to execute necessary documents. Mayor White reiterated that this is a Federal requirement and that everyone is subject to this. Council member Sterling stated that as a small business owner this is not fair that certain people get perks and Council should not be endorsing inequitable business practices. Council member Edstrom called the question. Mayor Pro Tem Strother commented that 7% is pretty gracious. Strother said that he agreed with Council member Sterling on principal however, it is federal law and the good outweighs the bad Motion passed 4: 1 with Sterling voting against 19. 2010-235-T Consider and take appropriate action scheduling quarterly Special/Joint Session(s) with Trophy Club MUD No. 1 and the Town Council, setting the date and hour of the meeting(s) and subjects for discussion. Mayor White stated TCMUD No 1 set a date of Wednesday, May 19th, for a Joint Meeting between TCMUD1 and Town Council. Mayor Pro Tem Strother said that he understands the sense of urgency however; this may be a lot for the new Council members to get up to speed on Council agreed to meet on May 19, 2019 at 6:30 pm 20. 2010-227-T Receive a progress report from Council Member Rose regarding the April 19, 2010 TCMUD1 Meeting; discussion of same. Council member Rose provided the following updates 1. Bid award for construction of new Fire Facility 2 New brush truck 3. MUD 1's participation in Town parks 4. Discussion concerning SEMO committees report 5 Individual Director's requests Town Council Minutes dated April 26, 2010 9 21. 2010-229-T Acting Town Manager Seidel's update regarding the following and discussion of the same. Acting Town Manager Seidel provided the following updates 1. Acting Town Manager Seidel designated Police Chief Scott Kniffen to perform in his absence. 2. Bobcat Blvd. Acting Town Manager Seidel confirmed that bus traffic be rerouted once Bobcat Blvd is opened 3. 3 Clean Event Acting Town Manager Seidel thanked Staff for volunteering their time to help with the event. Seidel said that the event was a huge success. 4. 4D Maintenance Bond Claim Acting Town Manager Seidel said that Staff is continuing to access the situation. Should infrastructure repairs become necessary, they will occur further in the process 22. 2010-228-T Mayor and Council Updates regarding training opportunities, educational sessions, and regional meetings; discussion of same. Mayor White provided an update on the following: America Supporting Americans -Please help Trophy Club support our Troops. Boys Scouts will be going door to door the week of May 10, 2010 accepting donations to send to our Troops. The following is a list of acceptable items: Sun Glasses Antacids Eye Drops for Dry Eyes Sun Screen (non-aerosol) Deck of Cards Handiwipes/Baby Wipes Chapstick Foot Powder FitCities Walk with the Mayor -Mayor White stated that Trophy Club did a very good job and come in fifth place. White is continuing her walks with the Mayor. Northwest Community Partnership Meeting -The Partnership discussed Denton County Transportation Authority and ways to buy into the corridor at a less expensive rate. Bond Tour -Mayor White said the tour was very successful and the Bond Book will be placed on the website. White said that she was truly impressed with the tour of the Town and recommends that residents take the opportunity to drive around Town. White commended Staff for all of their hard work. Arbor Day -Was a nice event but received a low turnout. Anniversary Planning Committee -Mayor White announced that the 25th Anniversary Celebration will be held over Labor Day Weekend. More information will be provided soon. White encouraged residents to forward information for people who may have moved away or special pictures or memories of the last 25 years to Lisa Hennek. 23. 2010-230-T Items for Future Agendas. Mayor White reminded the Council that the next meeting is May 17, 2010. Council will canvass the election and new Council members will be sworn in at this meeting Mayor White removed Item #4 Item to discuss the concept for term limits for Committees. Council member Edstrom asked that discussions regarding the Library begin with Byron Nelson High School while school is still in session. Town Council Minutes dated April 26, 2010 10 Council member Rose added and item to Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and Production. Council did not convene into Executive Session. Mayor White recommended that each Council Person complete the provided evaluation forms and forward to her. Mayor White will compile the input and create an overall performance report for the Town Attorney and Town Secretary and deliver in a one-on­ one session. Mayor Pro Tem Strother would like to be included in those sessions. EXECUTIVE SESSION 24. 2010-233-T Pursuant to Texas Government Code, Annotated, Section 551.074(a)(1) "Personnel Matters," the Council will enter into Executive Session, unless the employee who is the subject of the personnel matter elects an open meeting, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee relating to: A. The annual evaluation of Town Attorney, Patricia Adams B. The annual evaluation of Town Secretary, Lisa Hennek 25. 2010-234-T Consider and take appropriate action regarding the Executive Session Items. No action taken. ADJOURN Motion to adjourn made by Strother, seconded by Edstrom to adjourn at 9:55 p.m. Lisa Hennek, own Secretary /Zonnie White, Mayor Town of Trophy Club, Texas Town of Trophy Club, Texas Town Council Minutes dated Apnl 26, 2010 11