Minutes TC 11/15/2010MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, November 95, 2010 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, November 15,
2010. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Bill Rose Mayor Pro Tem
Margi Cantrell Council Member
Larry Hoover Council Member
Glenn Strother Council Member
TOWN COUNCIL MEMBERS ABSENT:
JD Stotts Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye
Town Manager
Stephen Seidel
Assistant Town Manager
Patricia Adams
Town Attorney
Scott Kniffen
Police Chief
Kathy Dubose
f=inance Director
Danny Thomas
Fire Chief
Mike Pastor
Information Services Director
Carolyn Huggins
Community Development Director
Tom Rutledge
Town Engineer
Mayor White announced the date of November 15, 2010; called the meeting to order and announced a
quorum at 5:40 p.m.
Mayor White announced the absence of Council member Stotts.
WORKSHOP SESSION - 5:30 P.M.
1.2010-693 T Consider and provide direction regarding Code of Conduct/Ethics Ordinance.
Mayor Pro Tem Rose commented on the comparison city documents. Town Manager Slye pointed out
that the Personnel Policy and Procedure Manual includes ethics as well as other conduct provisions and
would suffice as an ethics document. Mayor Pro Tem Rose and Mayor White indicated they desire a
more comprehensive policy.
Mayor White asked what was voted for in the Charter Election, Town Attorney Adams read the Charter
requirements — a Code of Conduct and an Ethics Commission, but the Charter is open on how it is
implemented.
Mayor Pro Tem Rose returned to reviewing the packet and handout documents section by section. At
6:45 p.m., the Mayor cautioned that the Council was going to run out of time discussing this matter.
November 15, 2010 Meeting Minutes
Mayor Pro Tem Rose stated that Section 6 was deleted as previously requested by Council, and he
would re -group based on the workshop's comments and bring back a revised document to Council. He
stated that he feels Section 11 is very important regarding false complaints and Councilmember Cantrell
agreed. She stated that the ethics document should be tied to electronic communication as well.
Mayor White announced a break at 6:52 p.m.
2. 2010-619-T Discussion of other agenda items posted for consideration on the Regular Session
Council Agenda for November 15, 2010.
RECONVENE INTO REGULAR SESSION - 7:01 P.M.
The Invocation was offered by Council Member Strother.
The Pledges were led by Community Development Director Carolyn Huggins.
3.2010-618-T Mayor White to introduce new Town Manager Mike Slye.
4.2010-612-T Presentation of Life Saving Award by Fire Chief Danny Thomas.
Lt. Shane Beck presented a life saving certificate to 10 -year old Kayci McKinnon, who jumped into the
family swimming pool to save her brother, Tripp McKinnon, from drowning. An award was also presented
to Tripp's mom, Jonna McKinnon for performing infant CPR on her son until Fire and Police arrived. The
award to Jonna McKinnon was presented by Police Officer Scott Voigt. Denton County Sheriffs
Department Dispatch, Jennifer Cook, the 911 call taker who handled the emergency call from the
McKinnon residence, was also acknowledged during the presentation.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement Topics of presentation should be limited to
matters over which the Council has authority.
Greg Lamont, 15 Avalon Drive, addressed the Council; he felt that the ethics ordinance was not going in
the direction the residents desired when they voted for it.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
Request made by Mayor Pro Tem Rose to remove items 5, 7 and 8 from consent agenda.
Motion made by Council member Strother, seconded by Mayor Pro Tem Rose, to approve the Minutes
dated September 18, 2010 as presented. Motion passed unanimously.
November 15, 2010 Meeting Minutes 2
5. 2010-514-T Consider and take appropriate action regarding the Minutes dated September 13,
2010.
Motion made by Mayor Pro Tem Rose, seconded by Council member Hoover, to approve Minutes dated
September 13, 2010 as amended. Motion passed unanimously without any discussion.
6. 2010-615-T Consider and take appropriate action regarding the Minutes dated September 18,
2010.
7. 2010-516-T Consider and take appropriate action regarding the Minutes dated September 20,
2010.
Motion made by Mayor Pro Tem Rose, seconded by Council member Hoover, to approve Minutes dated
September 20, 2010 as amended. Motion passed unanimously without any discussion.
8. 2010-535-T Consider and take appropriate action regarding the Minutes dated September 27,
2010.
Motion made by Mayor Pro Tem Rose, seconded by Council member Hoover, to approve Minutes dated
September 27, 2010 as amended. Motion passed unanimously without any discussion.
REGULAR SESSION
9.2010-614-T Consider and provide input regarding a Special Events Ordinance.
Over the past few years, the Town has seen an increase in events held in Trophy Club and sponsored by
outside entities that impact various Town departments. Issues such as traffic control and public safety,
sanitation, trash pick up, street closures, or other use of Town assets is also a concern.
Council gave Staff direction regarding:
• Need to provide for concessions, including craft booths/shows,
• More clearly define "street' versus "public street'.
• Clarify numbers, i.e., parade of "3 or more persons". What "number" should it be?
• Permit Official -- better defined. "Person you hand the permit to"
• Who is responsible for process/decision? Committee with appeal to Town Manager? Mayor Pro
Tem Rose suggested Town Manager with appeal to Council.
• Clarify "Town sponsored events".
• Clarify exemptions. What about military parades, schools and church functions?
• Include a removal date for signs and other items associated with special events; Council member
Cantrell suggested no longer than 24 hours. Can signs be placed in medians?
• Health permits? Too restrictive?
• Is ordinance too restrictive for some events? i.e., National Day of Prayer
• For Block parties or smaller events, can permit department approve on spot without having to go
to Committee? Council member Strother suggested a step process: Permit Tech, Committee,
Town Manager, and Council. He also suggested the hours (7 a.m. to 10 p.m.) are too restrictive
for certain events. i.e., fireworks on New Years Eve at midnight. Mayor Pro Tem Rose
suggested that the hours may not work for 5K runs.
November 15, 2010 Meeting Minutes 3
Mayor Pro Tem Rose also questioned the regulations regarding port -a -potties, dumpsters, and the $75
fee. All might be too restrictive (or not restrictive enough) for certain events. He also was concerned that,
as written, any staff person has the authority to say "no" and stop the entire process of a special event.
Provide input only, no action.
10.2010-556-T Staff presentation and update regarding the Roundabout; discussion of same.
Town Manager Slye gave an introduction and Town Engineer Tom Rutledge provided a background and
presented roundabout options to Council.
Deandra Pugh, 2 Chimney Rock, addressed the Council and showed her support of the roundabout and
asked that access to/from Village Trail not be forgotten.
Pearl Ford, 2 Spring Creek Court, addressed the Council and expressed her concern for the Lake Cities
church future ingress/egress.
Chuck Hall, 4 Shady Oaks Court, addressed the Council and stated the roundabout with raised barriers is
too complicated because trucks will tear up the barriers between lanes; it should be a standard
roundabout.
Council was supportive of the roundabout design; additional information and an action item will be
brought forward to the Council on December 6, 2010. Town Engineer Rutledge suggested a May -
October 2011 construction schedule in order to avoid school traffic (as much as possible). This will be a
major construction project for the Town, which will require planning and execution to educate the public
on the disruption of traffic flow through the Town for a six month period.
Update only, no action.
11.2010-615 T Town Manager Slye's update regarding the following; discussion of the same;
• Initial assessment and first impressions of Trophy Club
• Town Survey Update — Mayor White does not want to repeat Allied's survey questions and
asked if waiting until December 7 would allow for informative responses prior to the holidays.
Town Manager Slye said it would be tough, but they will get it completed. Mayor White wanted to
ensure that Communication would be included in the survey; Town Manager said he would
discuss with the surveyor.
Update on the CAPP Utility Contract
Posting of the Town Secretary Position —The position was posted on November 11, 2010.
ICSC Conference November 17 - 19, 2010 — Town Manager Slye shared that he, EDC 4B
Directors, Community Development Director Carolyn Huggins and Council member Strother
would attend.
Update only, no action.
12. 2010-616-T Mayor and Council Updates regarding training opportunities, educational sessions,
and regional meetings; discussion of same.
• Neighbor Helping Neighbor— Program supported by United Way and Meals on Wheels. Mayor
has talked to MUD1 about sending out information in the utility bill and talking to churches. This
will also involves building a database of those who have special needs, in conjunction with Fire
Department.
November 15, 2010 Meeting Minutes 4
Best of Northwest Expo — Interim Town Secretary pulled together a team consisting of
Information Systems Director Mike Pastor, Parks & Recreation Director Adam Adams and Parks
Supervisor Tony Jaramillo and it was well organized and beautifully done.
• Heart of North Texas Business Conference — Excellent conference. Pearl Ford attended on
behalf of the Chamber. Several speakers, including Congressman Burgess, talked about health
issues, and Jeff Fagan, DFW Airport, discussed transportation (DART) and refurbishing and
remodeling of airport terminals. The Fort Worth "T" will eventually connect to the airport. A DFW
Connector update and a panel of educators from area universities and colleges were also in
attendance.
13.2010-617-T Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
Council member Cantrell would like a proposal from Staff regarding Communications.
Council member Hoover reminded Council and Staff of item #10 — Presentation and 10 -year plan from Dr.
Walker on Trophy Club Park.
Council member Cantrell asked if a date has been set to present Council goals and objectives to staff.
Acting Town Manager Seidel responded yes, but no set date other than January. Mayor White asked that
Council get the dates soon.
ADJOURN
Motion made by Council member Hoover; seconded by Council member Cantrell to Adjourn.
Meeting adjourned at 9:17 p.m.
(-&L/1/0a2 �JJA Q-hA
8Nannon DePrater, thierim Town Secretary
Town of Trophy Club, Texas
Co6nie White, Mayor
Town of Trophy Club, Texas
November 15, 2010 Meeting Minutes 5