Minutes TC 10/18/2010MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, October 18, 2010 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, October 18,
2010. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Bill Rose Mayor Pro Tem
Margi Cantrell Council Member
JD Stotts Council Member arrived at 7:40 p.m.
Glenn Strother Council Member
TOWN COUNCIL MEMBERS ABSENT:
Larry Hoover Council Member
STAFF AND GUEST(S) PRESENT:
Scott Kniffen Police Chief
Shannon DePrater Interim Town Secretary
Patricia Adams Town Attorney
Kathy DuBose f=inance Director
Mayor White announced the date of October 18, 2010; called the meeting to order and announced a
quorum at 7:00 p.m.
Mayor White announced the absence of Council member Hoover and shared Council member Stotts will
arrive late.
The Invocation was offered by Police Chief Scott Kniffen.
The Pledges were led by Finance Director Kathy DuBose.
Citizen Presentations:
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement Topics of presentation should be limited to
matters over which the Council has authority.
Ginger Land, 215 Durango Drive, addressed the Council and thanked them for their support for the Fall
Festival scheduled for Saturday, October 23, 2010.
Mayor White moved to item 2.
2. 2010-554-T Present outgoing Town Board and Commission members with Certificates of
Appreciation; discussion of same.
October 18, 2010 Regular Session Minutes
The Council wished to recognize the following resident volunteers with Certificates of Appreciation for
their service on the Town Boards and Commissions.
Mayor White listed the outgoing members and presented a Certificate of Appreciation to Ms. Caryl Ann
Jacobs for her service to the Town.
Council member Cantrell also thanked the resident volunteers.
Resident volunteers not in attendance to receive their Certificate of Appreciation include:
Joseph Boclair, Economic Development Corporation 4A from 2008 until 2010
Melissa Boclair, Tree Board, from 2009 until 2010
Dan Bishop, Economic Development Corporation 4B from 2008 until 2010
Zachary Jeffrey, Economic Development Corporation 4B from 2008 until 2010
Mayor White returned to item 1.
1. 2010-550-T Consider and take appropriate action regarding a Proclamation recognizing Wanda
Franklin for her service to the Town of Trophy Club as the America Supporting Americans Liaison.
At the August 2, 2010 meeting, Council stated their desire to present a Proclamation to Wanda Franklin
for her volunteerism and leadership role as America Supporting Americans Liaison. Ms. Franklin has
served as the Liaison to America Supporting Americans since April 2009.
Motion made by Mayor Pro Tem Rose; seconded by Council member Cantrell to approve Proclamation
2010-10, recognizing Wanda Franklin for her service to the Town of Trophy Club as the America
Supporting Americans Liaison.
Mayor Pro Tem Rose read the Proclamation.
Mayor White presented the Proclamation to Ms. Wanda Franklin.
Ms. Franklin thanked the Council for the opportunity to serve.
Motion passed unanimously without any discussion.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. if discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
Mayor White requested agenda item #3 be removed from the consent agenda.
Council member Cantrell made a motion to approve the September 9, 2010 Regular Session minutes and
the lnterlocai Agreement between the Town of Trophy Club and Tarrant County Emergency Services as
presented; Mayor Pro Tem Rose seconded. Motion passed unanimously without any discussion.
3.2010-534-T Consider and take appropriate action regarding the Minutes dated August 30, 2010.
Council member Cantrell made a motion to approve the August 30, 2010 Regular Session minutes as
amended; Mayor Pro Tem Rose seconded. Motion passed unanimously without any discussion.
4. 2010-513-T Consider and take appropriate action regarding the Minutes dated September 9,
2010.
October 18, 2010 Regular Session Minutes
5. 2010-569-T Consider and take appropriate action regarding an interlocal agreement between the
Town and Tarrant County Emergency Services district No. 1 to provide Emergency Medical
Services to a designated service area, and authorizing the Mayor or her designee to execute all
necessary documents.
REGULAR SESSION
6. 2010-532-T Consider and take appropriate action regarding a Resolution amending Resolution
No. 2009-04 authorizing Town Adoption of a Unit through the America Supporting Americans
Program by appointing a new ASA Liaison.
Council member Cantrell gave her recommendation to Council.
Motion made by Mayor Pro Tem Rose, seconded by Council member Strother, to approve a Resolution
amending Resolution No. 2009-04 authorizing Town Adoption of a Unit through the America Supporting
Americans Program by appointing Bob Fair as the new ASA Liaison.
Motion passed unanimously without any discussion.
7. 2010-552-T Consider and take appropriate action regarding an Ordinance adopting an
amendment to the Code of Ordinances by adding Article XIV, entitled "General Offenses" to
Chapter 10 entitled "Public Safety" of the Code in order to prohibit the use, sale, possession
and/or delivery of certain smoking products and materials, including K2, providing a penalty for a
violation; and providing an effective date.
Police Chief Kniffen stated in a memo that many cities, including Allen and Roanoke, as well as states
have banned the use, possession, or sale of substances generally known as "K2". The product known as
"K2" and many other similar products contain certain chemicals that can be converted for smoking
purposes and when inhaled or ingested can have an intoxicating effect.
These products, sometimes sold in the form of incense but capable of being ingested in other ways,
mimic the intoxication of marijuana. The chemicals produce a "high" that is often longer lasting than
marijuana.
Motion made by Mayor Pro Tem Rose; seconded by Council member Cantrell to approve an Ordinance
adopting an amendment to the Code of Ordinances by adding Article XIV, entitled "General Offenses" to
Chapter 10 entitled "Public Safety" of the Code in order to prohibit the use, sale, possession and/or
delivery of certain smoking products and materials, including K2, providing a penalty for a violation; and
providing an effective date. Motion passed unanimously.
8.2010-571-T Consider and take appropriate action regarding a Code of Conduct/Ethics Ordinance
and the establishment of an Ethics Commission.
At the September 20, 2010 Council meeting, Council voted to hold a workshop session to discuss the
proposed Ethics Ordinance and Ethics Commission. Staff recommends that a workshop be held prior to a
Council meeting in November or December to discuss.
Council first discussed how long of a workshop session is needed, then scheduled a one hour workshop
session to be held prior to the start of the November 15, 2010 meeting.
Mayor Pro Tem Rose gave an overview of the new documents received by Council.
Pearl Ford, 2 Spring Creek, addressed the Council.
October 18, 2010 Regular Session Minutes
Council member Cantrell volunteered to help Mayor pro Tem Rose prepare the documents into a form
that will help Council get through as quickly as possible, but still as detailed as possible. Cantrell would
also like to provide the documents as early as possible for Council review.
Council member Stotts arrived at 7:40 p.m.
No action taken.
9. 2010-627-T Consider and take appropriate action regarding the creation of a Citizen's Financial
Budget Board.
The Council discussed many aspects of the creation of the Citizen's Financial Budget Board including the
differences between creating a Board or a Citizen Committee and which would be the best choice given
which each could and could not do. Discussion included how much authority the Board/Committee would
have, how much of Staff time would be required, and who would be able to task the Board/Committee.
Council member Strother was not in favor of the committee and would like to see long-range financial
planning instead to look at challenges and prepare for those challenges. He stated that the Town has a
good staff, Council needs to be engaged sooner in order to help plan for these challenges.
Mayor White relayed that Acting Town Manager Seidel asked that the Council wait until the new Town
Manager is onboard before taking action.
Mayor pro Tem Rose is not looking for a group that Staff will have babysit. Rather, he is looking for a
group that can do the work and advise Council. A group that does legwork and only accomplishes tasks
directed by Council works two ways — protects Staff and protects Council.
Council member Strother agreed with Acting Town Manager Seidel's recommendation to wait until a full
Council and the new Town Manager was present. The Town has a Finance Director that has a lot of
experience, very much a proponent of utilizing her network to obtain an answer and be able to produce.
If you do not have that connection with other cities, it will be difficult to achieve the correct answer.
Council member Cantrell felt that a Citizen Financial Advisory Board would aid in government
transparency, increase the confidence level, bring a different level to the table, and also helps educate
residents.
Greg Lamont, 15 Avalon Drive, addressed the Council.
Pearl Ford, 2 Spring Creek Court, addressed the Council.
Town Attorney Adams asked Council for clarification regarding posting agendas and structured minutes.
Mayor White pointed out if this becomes a Board that it will need to follow the Open Meetings Act.
Mayor White asked Town Attorney to review the proposed ordinance and bring back to Council. Council
member Cantrell mentioned that this will give Acting Town Manager Seidel a chance to comment and get
the process moving along.
No action taken, input only.
10. 2010-570-T Consider and take appropriate action regarding financial and variance report for
September 2010 (Preliminary).
Finance Director Kathy DuBose briefed the Council.
October 18, 2010 Regular Session Minutes 4
Motion made by Mayor Pro Tem Rose; seconded by Council member Cantrell to approve the financial
and variance report for September 201 (Preliminary) as presented.
Motion passed unanimously without further discussion.
11. 2010-553-T Consider and take appropriate action regarding the dates for the regularly
scheduled meetings for the remainder of 2010 and the potential scheduling of regular work
sessions.
Council member Stotts reminded the Council that he will not be in attendance at the November 15, 2010
meeting.
Council discussed many different scenarios for scheduling the remaining meetings scheduled and
needed for the remainder of the year. Consensus was to keep the scheduled meetings of November 1,
2010 November 15, 2010 and December 6, 2010. At the December 6, 2010 Meeting Council will decide
if another December meeting is needed,
12.2010-579 T Finance Director DuBose's update regarding the following; discussion of the same.
1. Financial Software implementation
2. Economic Dashboard on Town's Website
Finance Director Kathy DuBose briefed the Council on the progress of the financial software
implementation and that an Economic Dashboard has been posted on the Town's website.
Update only, no action taken.
13.2010-557-T Mayor and Council Updates regarding training opportunities, educational sessions,
and regional meetings; discussion of same.
The Mayor discussed the meetings she attended in the past week, consisting of.
• Chamber Luncheon - Annual Mayor's State of the Community Address
• National Night Out— Five neighbor block parties
• North Texas Super Bowl XLV Host Committee Meeting — last meeting of the year; Mayor
asked if Council was interested in viewing any of the meeting minutes.
• Byron Nelson High School Parade and Pep Rally —long parade; Council member Cantrell
suggested limiting parking to one side of street, to allow for emergency vehicle pass through
• Report to the Community Luncheon — Hosted by United Way, Tarrant County
• Northwest Communities Partnership Meeting — discussion of Alliance Airport and an extension
of a runway
Update only, no action taken.
14.2010-558-T litems for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items fist. AY requests for agenda
items must comply with Charter requirements.
Mayor Pro Tem Rose requested the word "Advisory" be added to Item #2, "Consider and take appropriate
action regarding the creation of a Citizen's Financial Board," changing it to read "Consider and take
appropriate action regarding the creation of a Citizen's Financial Advisory Board."
Mayor White stated that progress needs to be made on the list.
October 18, 2010 Regular Session Minutes
Mayor Pro Tem Rose would like an update from Acting Town Manager regarding Item #3.
Mayor White stated in regards to Item #5, she discussed with former Town Manager Emmons about the
possibility to provide access to the Town policies and procedures to Council, not necessarily placing
online; she will follow-up with Acting Town Manager Seidel.
Mayor Pro Tem Rose asked what action Planning & Zoning took on Item #6
Mayor White asked for the status of where we stand on the trail and if the Town has taken it over, why is
the Developer not taking care if it
Mayor Pro Tem Rose suggested taking off Item #7 and keeping Item #13 and change the wording to
include the amenity lake and trail.
Council took a brief break and convened into Executive Session at 9:44 p.m.
EXECUTIVE SESSION
16. 2010-559-T Council to convene into executive session pursuant to Texas Government Code,
Annotated, Subchapter 551, Section 551.074(a) "Personnel Matters, to discuss the appointment,
employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or
employee:
(1) Town Manager Employment Agreement with Mr. Mike Slye
Council reconvened into Regular Session at 10:02 p.m.
RECONVENE INTO REGULAR SESSION
16. 2010-555-T Consider and take appropriate action regarding the Employment Agreement to
engage the services of Mr. Mike Slye as Town Manager.
Motion made by Council member Strother, seconded by Mayor Pro Tem Rose to approve the
Employment Agreement as presented to Council to engage the services of Mr. Mike Slye as Town
Manager. Motion passed unanimously with out discussion.
ADJOURN
Motion made by Council member Cantrell, seconded by Council member Stotts to Adjourn.
Meeting adjourned at 10:03 p.m.
-,tlm ") d
Sha non DePrater, lhferim Town Secretary
Town of Trophy Club, Texas
October 18, 2010 Regular Session Minutes
Cdnnie White, Mayor
Town of Trophy Club, Texas