Minutes TC 10/04/2010MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, October 4, 2010 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, October 4,
2010. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Bill Rose Mayor Pro Tem
Margi Cantrell Council Member
Larry Hoover Council Member
JD Stotts Council Member
TOWN COUNCIL MEMBERS ABSENT:
Glenn Strother Council Member
STAFF AND GUEST(S) PRESENT:
Lisa Hennek Town Secretary
Shannon DePrater Deputy Town Secretary
Patricia Adams Town Attorney
Kathy DuBose Finance Director
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Adam Adams Parks Director
Carolyn Huggins Community Development Director
Mayor White announced the date of October 4, 2010; called the meeting to order and announced a
quorum at 7:00 p.m.
Mayor White announced the absence of Council member Strother.
The Invocation was offered by Council member Stotts.
The Pledges were fed by Fire Chief Danny Thomas.
Mayor White announced the leaving of Town Secretary Lisa Hennek and thanked her for her dedication
and service to the Town.
1. 2010-537-T Photo and a Proclamation presentation of the Patriot Flag presentation held on
Friday, September 24, 2010; discuss and take any appropriate action regarding same.
Bob Radder, 1 Lee Court, addressed the Council and read a proclamation from Texas State
Representative Tan Parker and presented an event overview PowerPoint Presentation. (Presentation
attached.)
Greg Lamont, 15 Avalon Drive addressed the Council and commended Mr. Bob Radder, Stam and the
Elected Officials for their Patriot Flag participation.
October 4, 2010 Regular Session Minutes
No action taken.
CITIZEN PRESENTATIONS:
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not fisted on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
No citizen presentations were made.
The Public Hearing opened at 7:18 p.m.
PUBLIC HEARING
2. 2010-493-T Public Hearing to consider a request for approval of an amendment to Planned
Development No. 13, "Village", Ordinance No. 95-20, Exhibit "C" Development Standards to
allow Outdoor Display of propane and ice, for sale inside the store, and a request to
permanently remain open 24 -hours. Applicant: The Dimension Group on behalf of 7 -Eleven,
Inc. (PD -AMD -09-032)
No speakers addressed the Council.
The Public Hearing closed at 7:20 p.m.
REGULAR SESSION
3. 2010-494-T Consider and take appropriate action regarding an Ordinance amending PD
Planned Development No. 13 by amending Exhibit "C" Development Standards to allow
Outdoor Display of propane and ice, for sale inside the store, and a request to permanently
remain open 24 -hours. Applicant: The Dimension Group on behalf of 7 -Eleven, Inc. (PD -AMD -
09 -032)
Staff recommended approval of an amendment to Planned Development No. 13 to allow the 7 -Eleven
store to remain open 24 hours and to allow an outdoor display of propane and ice for sale inside the store
with a stipulation limiting the number and size of the propane and ice cabinets allowed on the sidewalk to
one each.
The Planning and Zoning Commission considered the item at a public hearing held on September 16,
2010. There were no requests to speak at the public hearing. Commissioner Sheridan made a motion
recommending approval to the Town Council of 7 -Eleven's request for outdoor display of propane and
ice, and for permanent 24-hour operation. The motion was seconded by Vice Chairman Stephens. Motion
passed unanimously.
Motion made by Mayor Pro Tem Rose, seconded by Council member Stotts, to approve an Ordinance
2010-28 amending Planned Development No. 13 by amending Exhibit "C" Development Standards to
allow Outdoor Display of propane and ice, for sale inside the store, and a request to permanently remain
open 24 -hours.
Motion passed unanimously without any discussion.
October 4, 2010 Regular Session Minutes
4. 2010-536-T Consider and take appropriate action regarding an Interlocal Agreement between
the Town of Trophy Club and Denton County pursuant to the Texas Transportation Code for
the purpose of receiving "Scofflaw" services to prevent those persons with outstanding fines
and warrants for violations of traffic laws pending in the Town's Municipal Court from
registering their motor vehicles until such fines or warrants are resolved.
The Scofflaw Program will aid in the collection of outstanding Municipal Court fines by requiring a person
with an outstanding fine for a traffic violation to pay that fine as a prerequisite to receiving a registration
for his/her vehicle. The Council previously approved the Town's participation in the Scofflaw Program; the
execution of the proposed interlocal agreement with Denton County was the next step necessary to
implement the program. The Town's participation fee was based upon population and will be $400.00.
The Town Council approved a Resolution at the .lune 21, 2010 Council meeting authorizing the Trophy
Club Municipal Court to participate in the Texas Department of Transportation's Scofflaw Program. The
program provides that the Texas Department of Transportation or a county tax assessor -collector may
refuse to register a motor vehicle when the owner of the vehicle has an outstanding warrant from a
participating municipality.
Motion made by Council member Stotts, seconded by Council member Cantrell, to approve an Interlocal
Agreement between the Town of Trophy Club and Denton County pursuant to the Texas Transportation
Code for the purpose of receiving "Scofflaw" services to prevent those persons with outstanding fines and
warrants for violations of traffic laws pending in the Town's Municipal Court from registering their motor
vehicles until such fines or warrants are resolved.
Motion passed unanimously without further discussion.
5. 2010-540-T Consider and take appropriate authorizing the execution of the Atmos Cities
Steering Committee participation agreement; authorizing payment of a participation fee; and
providing an effective date.
The Resolution and Participation Agreement designates the ATMOS Cities Steering Committee (ACSC)
to serve as the Town's representative in gas rate cases. ACSC is the local group most commonly used by
other metroplex cities. The Town had used ATM, which is a group primarily representing cities in the
south Texas region. The ACSC was the group previously utilized by the Town. The cost to the Town is
per capita based upon the population listed in the TML Directory of City Officials and is $161.38.
Motion made by Council member Stotts, seconded by Mayor Pro Tem Rose, to accept and approve
Resolution 2010-24 authorizing the execution of the ATMOS Cities Steering Committee participation
agreement; authorizing payment of a participation fee; and providing an effective date.
Motion passed unanimously without further discussion.
6. 2010 -M -T Acting Town Manager Seidel's update regarding the following; discussion of the
same.
1. Roundabout - Community Development Director Carolyn Huggins updated Council on the three
options provided to the Town in regards to the Roundabout at Trophy Club Drive and Trophy take
Drive. Next, the Town Engineer will provide estimates for three different scenarios.
2. Fall Festival - Parks and Recreation Director Adam Adams updated the Council on the Fall
Festival scheduled activities. The Town will work with Lakeview Elementary to put on the event.
Police Chief Kniffen reminded Council that National Night Out is Tuesday, October 5, 2010.
Update only, no action taken.
October 4, 2010 Regular Session Minutes
7. 2010-639-T Mayor and Council Updates regarding training opportunities, educational sessions,
and regional meetings; discussion of same.
The Mayor discussed the meetings she attended in the past week, consisting of:
• Hwy 1141170 Meeting — Meeting discussion centered around the interchange and aesthetics
• Hwy 170 Stakeholders Meeting
• Ribbon Cutting of the Trophy Club Country Club Patio — The Mayor took the opportunity to
thank the Club for involving the Town.
• Chamber Grand Opening and Ribbon Cutting
• TML Quarterly DinnerlMeeting
• Mayor's Roundtable — Discussion of sharing and providing municipal services
• Empowering Seniors — Program to help residents who live alone and need assistance, training
will be provided to those interested in participating in the project.
Update only, no action taken.
8. 2010-538-T Items for Future Agendas
Council member Cantrell asked for a November and December meeting schedule and what workshops
need to be addressed regarding meeting Council's Goals and Objectives.
Mayor White would like to add to the Item requested by Council member Cantrell to discuss Pre -Council
workshops and potentially changing Council meeting dates from Monday to another day of the week.
Mayor Pro Tem Rose shared that the Proposed Citizen Financial Advisory Committee worked with Acting
Town Manager Seidel and Finance Director Kathy Dubose on the Draft Ordinance for a Citizens Financial
Advisory Board. Rose will merge Staffs changes with his draft and provide the draft to Council for their
review to bring back at a later Council meeting.
Council member Stotts asked for a Parks & Recreation presentation on Trophy Club Park's 10 -year plan
from Dr. Walker and a Staff proposal regarding the amenity lakes, including associated costs to accept
the amenity lakes from the developer.
Update only, no action taken.
Council convened into Executive Session at 8:00 p.m.
Subsequent thereto, Town Secretary Hennek and Interim Town Secretary DePrater were asked to leave
the Executive Session Chambers.
EXECUTIVE SESSION
9. 2010-541-T Council to convene into executive session pursuant to Texas Government Code,
Annotated, Subchapter 551, Section 551.074(a) "Personnel Matters, to discuss the
appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a
public officer or employee:
(1) Discussion regarding the hiring of the Town Manager
Council reconvened into Regular Session at 8:43 p.m.
October 4, 2010 Regular Session Minutes
RECONVENE INTO REGULAR SESSION
10, 2010-542-T Consider and take appropriate action regarding the Executive Session.
No Action Taken.
ADJOURN
Motion made by Council member Hoover; seconded by Council member Cantrell to adjourn. Meeting
adjourned at 8:45 p.m.
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Shgnnon DePrater, Interim Town Secretary
Town of Trophy Club, Texas
October 4, 2010 Regular Session Minutes
Connie White, Mayor
Town of Trophy Club, Texas