Minutes TC 01/17/2011MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, January 17, 2011 at 7:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, January 17,
2011. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Bill Rose Mayor Pro Tern
Margi Cantrell Council Member
Larry Hoover Council Member
Glenn Strother Council Member
TOWN COUNCIL MEMBERS PRESENT:
J D Stotts Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Kathy Dubose Finance Director
Carolyn Huggins Community Development Director
Mayor White announced the date of January 17, 2011; called the meeting to order and announced a
quorum at 6:03 p.m.
Mayor announced CounCil member Stotts would be absent.
WORKSHOP
1. Discussion of Trophy Club Commons Development and related agenda items posted on the
Regular Session Council Agenda for January 17, 2011.
Community Development Director Huggins addressed Council; stating that Management is asking
Council to approve the entire project, knowing that management will review the site plan once FEMA
approves the CLOMR, and grant the authority to the Town Manager to approve at a later date.
Council member Hoover asked if the roundabout design would be changed due to this project.
Community Development Director Huggins stated that the developer has already made the necessary
change to include the left turn lane and the change was approved in the construction planes
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for January 17, 2011.
Council took a short break and resumed at 7:07 p.m.
REGULAR SESSION -START TIME 7:07 P.M.
The Invocation was offered by Police Chief Kniffen.
The Pledges were led by Finance Director Kathy DuBose.
Citizen Presentations:
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
Jeanette Tiffany, 44 Cypress Court, addressed the Council. Tiffany stated she represented 56 volunteers
who collected signatures for a local option election petition. At this time, 1123 signatures have been
collected with another 75 expected.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
3. Consider and take appropriate action regarding an Ordinance of The Town of Trophy Club,
Texas Amending Subsection "B", "Stop Signs", of Section 2.03 "Traffic Control Devices" of
Article II, "Traffic & Vehicles" of Chapter 1 0 "Public Safety" of The Code of Ordinances of the
Town to designate additional stop intersections and authorize the placement of additional stop
signs at those intersections; providing for a penalty; and providing an effective date.
Motion made by Mayor Pro Tern Rose, seconded by Council member Cantrell, to approve the consent
agenda. Motion carried unanimously without further discussion.
Council convened into Public Hearing at 7:24 p.m.
PUBLIC HEARING
4. Public Hearing regarding a request for approval of a Site Plan of Lot 1, Block 1, Trophy Club
Commons, being a 6.570 acre tract of land located in the J. Eads Survey, Abstract 392 and the
J. Sullon Survey, Abstract 1154. Applicant: Baird, Hampton & Brown, Inc. on behalf of Trophy
Club Equities (SP-09-01 0)
No citizens addressed the Council.
Council reconvened into Regular Session at 7:24 p.m.
REGULAR SESSION
5. Consider and take appropriate action regarding a request for approval of a Preliminary Plat of
Lot 1, Block 1, Trophy Club Commons, being a 6.570 acre tract of land located in the J. Eads
Survey, Abstract 392 and the J. Sullon Survey, Abstract 1154. Applicant: Baird, Hampton &
Brown, Inc. on behalf of Trophy Club Equities (PP-09-017)
Motion made by Mayor Pro Tern Rose, seconded by Council member Hoover, to approve a Preliminary
Plat of Lot 1, Block 1, Trophy Club Commons. Motion carried unanimously without further discussion.
January 17, 2011 Regular Session Minutes Page 2 of 6
6. Consider and take appropriate action regarding a request for approval of a Final Plat of Lot 1,
Block 1, Trophy Club Commons, being a 6.570 acre tract of land located in the J. Eads Survey,
Abstract 392 and the J. Sutton Survey, Abstract 1154. Applicant: Baird, Hampton & Brown, Inc.
on behalf of Trophy Club Equities (FP-09-031)
Motion made by Council member Cantrell, seconded by Council member Strother to approve a Final Plat
of Lot 1, Block 1, Trophy Club Commons, being a 6.570 acre tract of land located in the J. Eads Survey,
Abstract 392 and the J. Sutton Survey, Abstract 1154. Motion carried unanimously without further
discussion.
7. Consider and take appropriate action regarding a request for approval of a Site Plan of Lot 1,
Block 1, Trophy Club Commons, being a 6.570 acre tract of land located in the J. Eads Survey,
Abstract 392 and the J. Sutton Survey, Abstract 1154. Applicant: Baird, Hampton & Brown, Inc.
on behalf of Trophy Club Equities (SP-09-010)
A. Developer's Agreement. Consider and take appropriate action regarding approval of a
Developer's Agreement for Trophy Club Commons between the Town and Trophy Club
Equities.
Jim Hicks, 227 Phoenix Drive, addressed the Council as President of EDC 4B and related that EDC 4B
has worked closely with Staff. Staff does an exceptional job and recommends that Staff be entrusted with
overseeing this project.
Motion made by Mayor Pro Tem Rose, seconded by Council member Cantrell, to approve a Site Plan of
Lot 1, Block 1, Trophy Club Commons, and the amended Developer's Agreement; granting a waiver for
the front setback for Building No.2, granting the Town Manager authority to approve revisions to the site
plan for accommodation of the final engineered roundabout deSign, and granting the Town Manager
authority to approve changes to the Site Plan, if needed, once FEMA approval is obtained. Motion carried
unanimously without further discussion.
B. Consider and take appropriate action to approve the First Modification to the Highlands at
Trophy Club, Neighborhood B, Phase 1, Subdivider's Agreement by and between the Town and
Lennar Homes of Texas, and authorizing the Mayor or her designee to execute all necessary
documents.
Motion made by Mayor Pro Tem Rose, seconded by Council member Cantrell, to approve the First
Modification to the Highlands at Trophy Club, Neighborhood 8, Phase 1, Subdivider's Agreement by and
between the Town and Lennar Homes of Texas as amended, and authorizing the Mayor or her designee
to execute all necessary documents. Motion carried unanimously without further discussion.
9. Consider and take appropriate action regarding an Ordinance of the Town of Trophy Club,
Texas, amending the Code of Ordinances of The Town by adding Article XVII entitled "Code of
Ethics and Conduct" to Chapter 1 entitled "Administration" of the Code of Ordinances by
adopting an Ethics Policy, establishing an Ethics Commission, and providing for the
disposition of alleged violations; providing a penalty; and providing an effective date.
Town Manager Slye stated that Staff met with Mayor Pro Tem Rose that afternoon and changes were
made to the Ordinance and those changes have been placed before them and that Council would be
approving the hard copy in front of them, not what is in the packet.
Mayor Pro Tem Rose stated that an effective date April 15, 2011 was used to allow Council enough time
to appoint individuals to the Commission.
January 17, 2011 Regular Session Minutes Page 3 of 6
Greg Lamont, 15 Avalon Drive, addressed the Council and asked if Council could add that no one on
Council could gut or remove items, and that enhancements to the Ordinance would be okay.
Motion made by Mayor Pro Tem Rose, seconded by Council member Cantrell, to approve Ordinance
2011-03, amending the Code of Ordinances of The Town by adding Article XVII entitled "Code of Ethics
and Conduct" to Chapter 1 entitled "Administration" of the Code of Ordinances by adopting an Ethics
Policy, establishing an Ethics Commission, and providing for the disposition of alleged violations;
providing a penalty; and providing an effective date.
Council member Hoover had an issue with granting judicial approval to an appointed body; he cannot
support this methodology.
Mayor White questioned if Council would view the complaint. Town Attorney Adams explained prior
drafts stated Council would view the complaint, but the current draft does not allow for Council to see the
complaint. Mayor Pro Tem Rose explained that the Charter states that the Commission must be
independent and if Council would see the complaint and make a decision, the Commission would not be
independent.
Motion made by Mayor Pro Tem Rose, seconded by Council member Cantrell, to remove motion on the
table.
No action taken.
10. Consider and take appropriate action establishing goals and objectives for FY 2011-12.
Motion made by Mayor Pro Tem Rose, seconded by Council member Cantrell, to establish the Vision as
"Trophy Club a Great Place to Call Home." Motion carried unanimously without further discussion.
Motion made by Council member Cantrell, seconded by Mayor White to establish the Mission as
"Through dedicated innovative leadership, provide superior municipal services and facilities in a highly
effective, efficient manner to make the Town of Trophy Club a great place to call home." Motion failed 3-
2-0 with Mayor White and council members Cantrell and Hoover voting for and Mayor Pro Tem Rose and
Council member Strother voting against.
Motion made by Mayor Pro Tem Rose, seconded by Council member Strother to establish the Mission as
"Be a great place to call home through dedicated innovative leadership, while providing superior
municipal services and facilities in a highly effective, efficient manner." Motion carried unanimously.
Motion made by Mayor Pro Tem Rose, seconded by Council member Cantrell, to carry forward Council's
Legacy Priorities. Motion carried unanimously.
Town Council's Legacy Priorities are:
• Safe and Secure
• Friendly, Responsive
• Clean, Well Kept
• Healthy and Vibrant
• Sustainable Economic Development and Strong Financial Health
Motion made by Mayor Pro Tem Rose, seconded by Council member Cantrell, to adopt Goals 1 -5
under the column 2011-2012 and forward to the Town Manager as Council input's as Goals for FY2011-
2012. Motion carried unanimously.
Town Council Goals for FY 2011-2012 are:
Goal #1: Safe and secure community.
January 17, 2011 Regular Session Minutes Page 4 of 6
Maintain low crime rate
Increase citizen awareness and involvement in crime prevention
Provide superior Emergency Services
Improve data security
Goal #2: Business-Friendly Economic Development
Create effective working relationships with businesses and developers
Retain / Develop existing businesses
Promote new commercial opportunities
Goal #3: Strong Partnerships and Community Involvement
Create a positive regional identity
Foster a well informed community
Enhance citizen volunteer opportunities
Expand and promote recreational/active live style opportunities for all ages
Forge collaborative relationships with other governmental and public entities
Goal #4: Picturesque and Environmentally Sound
Maintain neat and tidy appearance
Improve property maintenance standards and code enforcement
Develop / Enhance environmental and sustainability standards and programs
Goal #5: Financial and Operational Stewardship
Hire, develop, and retain quality staff
Implement strong financial management standards
Improve effectiveness and efficiency of operational processes
Maintain / Improve infrastructure and assets
Provide cost-effective services
Deliver responsible customer service
Motion made by Mayor Pro Tem Rose, seconded by Council member Strother, to adopt the core values.
Motion carried unanimously.
Town Council Core Values include:
• Integrity and trust
• Accountability
• Teamwork
• Innovation
• Pride and Service Commitment
11. Consider and take appropriate action appointing Council members to serve on the Audit
Subcommittee.
Motion made by Mayor Pro Tem Rose, seconded by Council member Hoover, to appoint Mayor White
and Council member Cantrell to serve on the Audit Subcommittee. Motion carried unanimously without
further discussion.
12. Consider and take appropriate action regarding financial and variance report dated December
2010.
Motion made by Mayor Pro Tem Rose, seconded by Council member Cantrell to approve the financial
and variance report dated December 2010 as presented. Motion carried unanimously without further
discussion.
January 17, 2011 Regular Session Minutes Page 5 of 6
13. Consider and take appropriate action to recognize and support a "Neighbor Helping Neighbor"
program in the Town of Trophy Club.
Mayor White explained the Neighbor Helping Neighbor Program to Council and asked for a motion of
support of the program, not financial support.
Town Manager Slye asked Council if the Town website could be utilized as a tool for
advertiSing/marketing the program.
Motion made by Mayor Pro Tem Rose, seconded by Council member Strother, showing support of the
Neighbor Helping Neighbor Program. Motion carried unanimously without further discussion.
14. Town Manager Slye's update regarding the following; discussion of the same.
Citizens Police Academy
TML IEBP Board Meeting· January 26 • 28, 2011
Community Clean Up Event· April 9, 2011
Update on Independence Park East and Freedom Park Construction
Update on Hiring of Engineering Firm for Drainage Analysis
Town Manager Slye updated the Council and answered questions.
No action taken, update only.
15. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
Mayor White gave a brief update of the meetings she attended since the last Council meeting.
No action taken, update only.
16. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
No changes were made to the Items for Future Agendas list.
ADJOURN
Motion made by Council member Hoover, seconded by Mayor Pro Tem Rose to Adjourn. Meeting
adjourned at 9:23 p.m.
Connie White, Mayor
Town of Trophy Club, Texas
January 17, 2011 Regular Session Minutes Page 6 of 6