Minutes TC 07/18/2011MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION : 100 MUNICI P AL D R IVE. TROPH Y CLUB. TEXAS
Monday. July 18, 2011 at 5:3 0 P.M.
Svore Mun ic ipal Building Boardroom
The Town Cou nci l of the Town of T rophy C l ub, Texas, met in Regular Session on Monday, July 18, 201 1.
The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie While
Larry Hoover
Marg i Cantrell
Bi ll Rose
Jeannette Tiffany
Glenn Strother
Mayor
Mayor Pro T ern
Co unc il Member
Council Member
Council Member
Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye T own Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Po lice Ch ief
Danny Thomas Fi re Chief
Eric Cannon Finance Director
Carolyn H uggins Community Development Director
Adam Adams Parks & Recreation D irector
Apri l Reiling PIO I Marketing Manager
Michael Aguilera Financial Analyst
Mayor White announced the date of July 18 , 2011 , called the meet in g to orde r and announced a q uorum
a t 5:45 p.m .
WORKSHOP SESSION -5 :30 P.M.
1. Management Budget Update.
Town Manager Slye gave an overview of where the Town budget stands at this time . Council will be
hand delivered a Town Budget draft on July 29, 2011.
Presentation included in the minutes.
2. Salary AnalYSis Discussion.
Town Manager S l ye explained that Staff surveyed the DFW area market, eliminated the top five and
bottom five markets, and brought the information to Council .
Presentation included in the minutes.
3. Oiscussion of agenda items posted for consideration on the Regular Session Council Agenda
'orJuly18,2011 .
Council took a short recess at 6:50 p.m.
CONVENE INTO REGU LAR SESSION -ESTIMATED START TIME -7 :07 P.M .
The Invocat io n will be off ered by Fire Chief Danny Thom as.
Th e P le dges will be led by Community Deve lopment Director Caro lyn Hu g g in s.
Citizen Presentations:
Th is is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Councif is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not lis ted on th e agenda. The Council will hear presentations on specific
agenda items prior to th e Council addressing thos e items. You may speak up to three (3) minutes or the
time limit determined by th e Mayor or presiding officer. To speak during th is item you must complete th e
Speaker's form that in cludes the topic(s) of your statement. Topics of presentation should be limiled to
ma tte rs o ver which th e Council has authority.
Tri sh Meyers, BOO Trophy Club Dr ive address ed the Council and invited Council and Management Staff
to the 2011 2nd annual Stee p le Run Commun ity Brea kf asV5 K Run on Saturday, September 3 , 2011.
Larry Lentzner -303 R idge View Lane, addressed Council in referen ce to the Joint Counci l and TCMUD 1
meeti ng Sp las h Pad agenda item and to work together to come up with a viable solution.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one m otion. There will not be a separate dis c ussion of thes e items. If dis c ussion is desired,
Ihal item will be removed from the cons ent agenda and will be considered separately.
4. Consider and take appropriate action regarding the M inutes dated May 2, 2011.
5. Consider and take appropriate action regarding the Minutes dated May 9, 2011 (Special
Session).
6. Consider and take appropriat e action regarding the Minutes dated May 23 , 2011.
7. Consider and take appropriate action regarding the Minutes da t ed June 3, 2011 (Council &
Management Team Retre at ),
8. Consider and take appropriate action regarding the Minutes dated June 6, 2011.
9. Consider and take appropriate action regarding the Minutes dated June 20 , 2011.
10. Consider and take appropriate action regarding an O r dinance of the Town of Trophy Club,
Texas amending Article XVIII entitled "Job Site Maintenance " of Chapter 3 entitled "Build ings
and Construction" of t he Code of Ordinances of the Town; providing for a penalty; and
providing an effective date.
Motion made by Council member Cantrell, seconded by Mayor Pro T em H oover, to approve all items
listed on the consent agenda. Motion carried unanimously.
Council to convene into Public Hea rin g at 7:15 p.rn.
J ul y 18, 2011 Minutes Pago 2 of 6
PUBLIC HEARING
11. Public Hearing to c:onsider a request for a replat of Lot 1, Block A. Trophy Club Plaza .
Applicant: Regency Centers, L.P. (RP-l1-018)
Communit y Development Director Huggins exp la ined to Counc il th at Staff h as asked that this item be
withdrawn al t his time . Staff anticipated including the Right of Way Dedication for the Roundabo ut Project
in thi s replat. Oenton County funds will nol be available u ntil after October 2011; the rep ia t continues to
be worked on and will be brought back in the future.
12. Public Hearing to consider a request for approval of an amendment to Planned Development
No. 21 (PD-21), the "Plaza" Shopping Center, Ordinance No. 99-17, Exhibit "e" Development
Standards to allow a Liquor Store use as a Permitted Use In Tract 1, located along Trophy
Lake Drive between State Highway 114 and Trophy Club Drive. Applicant: Regency Centers,
L.P. (PD-AMD-11-037)
Community Development Director Huggins gave a br ie f overv iew of the amen dment to Planned
Development No. 21 and clarified that this is a request j ust for the amendment to the Planned
Development. Management recommends approval.
Mayor White stated that Council member Cantrell has filed a Conflict of Interest Affidavit for Public
Hearing Agenda Item Numbers 13 and 14 and companion Action Agenda /t ern Numbers 15 and 16 and
wilf leave the Council Chambers prior to discussion items 15 and 16.
13. Public Hearing to consider a request for approval of an amendment to Planned Development
No. 13 (PD-13), the "Village", Ordinance No. 95-20, Exhibit "C" Development Standards to
allow a Liquor Store use to the list of Permitted Uses for Tract I. Applicant: Grace
Development (PD-AMD-t t-036)
Community Development Director Huggins gave a brief overview of the amendment to P lanned
Development No. 13 and clarified that there is a Specific Use Permit for this Planned Development.
Management recommends approval.
Huggins stated that Staff was ambitious and notified more res idents than necessary. Requirements state
that residents within 500 feet need to be notified; staff notified residents within 800-900 feel.
14. Public Hearing t o consider a request for approval of a Specific Use Permit (SUP) for a liquor
store to sell alcoholic beverages for off-premise consumption; the store to be located in Tract
1 of Planned Development No. 13 (PD-13), Village Shopping Center, just west of Trophy Club
Drive at 2001 State Highway 114; Applicant: Centennial Beverage Group, lLC. (SUP-11-01)
Community Development Director Huggins gave a brief overview of the Specific Use Perm it for a liquor
s lore to sell alcoholic beverages for off·premise consumptio n. Management recommends approval.
Council reconvened into Regular Session at 7:26 p.m.
REGULAR SESSION
15. Consider and take appropriate action regarding an Ordinance amending Planned Development
No. 13 (PD~13), "Village", Ordinance No. 9S~20, by amending Exhibit "C" Development
Standards to allow a Liquor Store use as 8 Permitted Use In Trac t 1; providing a penalty; and
providing an effective date. Applicant: Grace Development (PD·AMD-11-036)
July 18 , 2011 Minutes Page30fS
Planning & Zoning Commission Chair Gene H ill stated on July 7, 2011, the Planning
& Zoning conducted a Public Hearin g regard ing an Ordinance amending PD-13, ~Villag e n Shopping
Cent er, to allow a liquor store as a Permitted Use in Tract 1. There were no speakers in the Public
Hea ring . In Reg ular Session , the item was co nsidered by the Comm ission and is recommended to the
Town Council by a unanimous vo te of the f ive Commission members present.
Motion made by Council member Rose, seconded by Counc il member Strother, to approve Ordinance
2011-26 P&Z . Motion carried 5:0:1. Council member Cantrell was not in attendance during the vote.
16. Consider and take appropriate action regarding a request for a Specific Use Permit (SUP) for a
liquor store to sell alcoholic beverages for off-premise consumption; the store to be located in
Tract 1 of Planned Development No. 13 (PD-13), Village Shopping Center, just west of Trophy
Club Drive at 2001 State Highway 114; Applicant: Ce ntennial Beverage Group, llC. (SUP-11-
01)
Malian made by Council member Rose, seconded by Council member Tiffany, to approve a Specific Use
Permit (SUP) for a liquor store to sell alcoholic beverages for off-premise cons umption located in Suites
100 and 120 (which are part of the westernmost building of Tract 1 of PO 13) with a maximum square
footage of 6,000 square feet; Hours of Operation to be 10 a.m. to 9 p.m., Closed Sundays, Thanksgiving
Day, Christmas Day, and New Year's Day; a security plan shall be submitted annually by the owner for
police department approval; signage on the outside of the building sha ll be in compliance with the Tow n's
Sign Regulations .
W ill Hajek, Centennial Be ve rage Group, LLC , addressed quest ions from Council.
Motion carried 5:0: 1. Council member Cantrell was not in anendanc e during the vote.
17. Consider and take appropriate action regarding an Ordinance amending Planned Development
No. 21 (PD-21), the "Plaza" Shopping Center, Ordinance No. 99-17, by amending Exhibit "e"
Development Standa rds to allow a Liquor Store use as a Pe rmitted Use in Tract 1, located
along Trophy Lake Drive between State Highway 114 and Trophy Club Drive; providing a
penalty; and providing an effective date.
Motion made by Council member Rose, seconded by Council member Cantrell, to approve Ordinance
2011·27 P&Z .
Planning & Zoning Commission Chair Gene Hill slaled on July 7, 2011, the Planning & Zoning
Commission conducted a Public Hearing regarding an Ordinance amending PD-21 the ~Plaza~ Shopp ing
Center, to allow a liquor store as a Perm itt ed Use in Tract 1, located along Trophy Lake Drive between
State High way t 14 and Trophy Club Drive. There were no speakers in the Public Hearing. In Regular
Session, the item was considered by the Commiss ion and is recommended to the Town Council by a
una nim ou s vote of the five Commission members present.
Ryan Griffin , leasing Agent, Regency Centers addressed questions from Council.
Motion carried unan imously.
18. Consider and take appropriate action regarding the award/rejection of bids for landscape
Maintenance, apparent low bidder, D&D Mowing, for an amount not to exceed $274,935.00;
and authorizing the Town Manager or his designee to execute necessary documents; or
alternatively, direct Town Staff to make expenditures as budgeted in the 2010-2011 Budget to
provide landscape maintenance services in-house.
July 18 , 2011 Minutes Page 4 of 6
Sara Miniatas, 248 Oak Hill Drive, addressed t he Council and is in favor of keeping landscape
mai nt enance in-hou se.
Jan Tom li nson, 219 In dian Creek Driv e, addressed th e Council and is also in favor of keep ing landscape
maintenance in-house.
Parks and Recrea t io n Director Adam Adams prov ided an overview of the differences between
outsourcing and keeping the ma intenance in-house and addressed quest ions from Counc il.
Motion made by Mayor Pro Tern Hoover, seconded by Council membe r Strother, to reject the bids at t his
li me. Motion carried 5:1 :0 with Mayor W hi te, Mayor Pro Tern Hoove r, and Counci l members Rose,
Tiffan y, and Strother voting for and Council member Cantrell vot ing against.
Presentation included in the minutes.
19. Consider and take appropriate action regardi ng any matters re lated t o the Trophy Club
America Supporting American s program.
Town Manager Slye anno unced that we have received the resignation from the Trophy Club ASA Lia ison ,
Bob Fa ir, and asked Council fo r direc tion on ho w to proceed.
Motion made by Council member Cantrell, seco nded by Council member Tiffan y, to accept t he
re sig nat ion of t he ASA lia is on. Motio n carried unanimously.
20. Consider a nd take appropriate action regarding resc heduling the September 5, 2011 (Labor
Day) meeting and scheduling Council meetings for the months of August and September.
No action t aken , discussion only.
21. Consider and take appropriate action regarding financial and variance report dated June 2011.
Motion made by Counci l membe r Cantrell, seconded by Council member Rose , to approve the financial
and variance report dated June 2011. Mo t io n carried unanimousl y.
22. Town Counci l Liaison Updates; discussion of same:
-June 28 and July 11, 2011 EDC 48 Meetings -Council Member Strother
-July 12, 2011 Parks & Recreation Me eting -Mayor Pro Tern Hoover
Council member Strother and Mayor Pro Tern Hoo ver updated the Council on the ir respec tive board
meeti ngs. No ac ti on taken, upda te only .
23. Town Manager Slye's update rega rding the following; discussion of the same.
-Investment Policy Certification
-Elevated Water Storage Tank Update
-High lands Development Update
-Logo/Website RFP Upd ate
Town Manager Stye updated the CounCil and addressed questions. No action taken, update onl y.
July 18. 201 1 Minu tes Page 5 of 6
24. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
-June 24. 2011 Denton County's Mayor's Roundtable Luncheon
-June 28. 2011 Congressman Burgess' Town Hall Meeting
-J u ne 29 and July 12, 2011 TML Weblnar -5B 100: Understanding the Impact!
Mayor White and Council members gave a brief update of t he meetings t hey attended since the las t
Council meeting. No action taken, update on ly.
25. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings . However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without firs t placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements .
1. Consider and take appropriate action regarding procurement policies and their alignment with State statutes.
(Rose , 211110)
2. Consider and take appropriate action regarding placing policies and procedures on the Town web site. (Rose,
211110)
3. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and Production
(Rose, 4126110)
4. Staff update regarding Marshall Branch Creek area located North of HWY114; discussion and action of the
same. (Stotts, 6121110)
5. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes from the
developer. (Stotts, 1014110)
6. Explore the feasibility of combining the EDCs and improved ways of expending EDC funds . (Strother,
2124/2011)
7. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout the Town.
(White, 2124/2011)
8. Consider and take appropriate action regarding Goals for the Town Manager. (Stotts, 411812011)
9 . Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and political
signs) (White and Cantrell, 512/2011)
10. Consider and take appropriate action regarding ball park signage. (Cantrell, 61612011)
11. Consider and take appropriate action regarding a Golf Catt Community. (Tiffany, 61612011)
Council member Cant rell asked for an ite m to consider allowing only one board appointment at a time, no
elected off icials on boards and commissions, and the possibility of term expi ratio ns.
Cou nc il member Rose stated the Board, Commission, and Committee Handboo k needs to be revised.
ADJOUR N
Motion made by Council mem ber Cantrell, seconded by CounCil member Tiffan y to adjourn. Motion
carried unanimously.
Meet ing adjourned at 9:40 p .m .
e on n ie Whi te , Mayor
Town of T rophy Club , Texas
July 18, 2011 Minutes Page 6 of 6
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s
La
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s
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p
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&
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s
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&
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d
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c
t
La
b
o
r
La
b
o
r
1.
1.
No
T
o
w
n
e
m
p
l
o
y
e
e
s
No
T
o
w
n
e
m
p
l
o
y
e
e
s
2.
2.
Ge
n
e
r
a
l
l
y
l
o
w
e
r
Ge
n
e
r
a
l
l
y
l
o
w
e
r
em
p
l
o
y
e
e
c
o
s
t
s
em
p
l
o
y
e
e
c
o
s
t
s
3.
3.
No
b
e
n
e
f
i
t
s
No
b
e
n
e
f
i
t
s
4.
4.
Al
l
c
o
s
t
s
a
r
e
c
o
n
t
a
i
n
e
d
w
i
t
h
i
n
t
h
e
Al
l
c
o
s
t
s
a
r
e
c
o
n
t
a
i
n
e
d
w
i
t
h
i
n
t
h
e
co
n
t
r
a
c
t
co
n
t
r
a
c
t
Di
s
a
d
v
a
n
t
a
g
e
s
o
f
C
o
n
t
r
a
c
t
Di
s
a
d
v
a
n
t
a
g
e
s
o
f
C
o
n
t
r
a
c
t
La
b
o
r
La
b
o
r
1.
1.
So
m
e
l
o
s
s
o
f
c
o
n
t
r
o
l
So
m
e
l
o
s
s
o
f
c
o
n
t
r
o
l
2.
2.
Re
q
u
i
r
e
s
a
d
d
i
t
i
o
n
a
l
t
i
m
e
o
f
P
a
r
k
s
Re
q
u
i
r
e
s
a
d
d
i
t
i
o
n
a
l
t
i
m
e
o
f
P
a
r
k
s
Su
p
e
r
v
i
s
o
r
t
o
o
v
e
r
s
e
e
a
n
d
m
a
n
a
g
e
a
n
d
Su
p
e
r
v
i
s
o
r
t
o
o
v
e
r
s
e
e
a
n
d
m
a
n
a
g
e
a
n
d
co
o
r
d
i
n
a
t
e
w
i
t
h
t
h
e
c
o
n
t
r
a
c
t
o
r
a
n
d
co
o
r
d
i
n
a
t
e
w
i
t
h
t
h
e
c
o
n
t
r
a
c
t
o
r
a
n
d
co
n
t
r
a
c
t
d
o
c
u
m
e
n
t
s
co
n
t
r
a
c
t
d
o
c
u
m
e
n
t
s
3.
3.
No
p
e
r
s
o
n
a
l
p
e
r
f
o
r
m
a
n
c
e
i
n
c
e
n
t
i
v
e
No
p
e
r
s
o
n
a
l
p
e
r
f
o
r
m
a
n
c
e
i
n
c
e
n
t
i
v
e
4.
4.
No
o
w
n
e
r
s
h
i
p
i
n
p
r
o
j
e
c
t
s
b
y
w
o
r
k
e
r
s
No
o
w
n
e
r
s
h
i
p
i
n
p
r
o
j
e
c
t
s
b
y
w
o
r
k
e
r
s
Ad
v
a
n
t
a
g
e
s
t
o
I
n
Ad
v
a
n
t
a
g
e
s
t
o
I
n
--
House
Ho
u
s
e
La
b
o
r
La
b
o
r
1.
1.
Im
p
r
o
v
e
d
c
o
o
r
d
i
n
a
t
i
o
n
b
e
t
w
e
e
n
Im
p
r
o
v
e
d
c
o
o
r
d
i
n
a
t
i
o
n
b
e
t
w
e
e
n
ma
n
a
g
e
m
e
n
t
a
n
d
l
a
b
o
r
ma
n
a
g
e
m
e
n
t
a
n
d
l
a
b
o
r
2.
2.
Pr
i
d
e
a
n
d
o
w
n
e
r
s
h
i
p
i
n
w
o
r
k
Pr
i
d
e
a
n
d
o
w
n
e
r
s
h
i
p
i
n
w
o
r
k
3.
3.
Gr
e
a
t
e
r
p
e
r
s
o
n
a
l
i
n
c
e
n
t
i
v
e
s
Gr
e
a
t
e
r
p
e
r
s
o
n
a
l
i
n
c
e
n
t
i
v
e
s
4.
4.
Be
t
t
e
r
r
e
s
o
u
r
c
e
a
l
l
o
c
a
t
i
o
n
Be
t
t
e
r
r
e
s
o
u
r
c
e
a
l
l
o
c
a
t
i
o
n
5.
5.
Th
e
r
e
i
s
n
o
t
a
p
r
o
f
i
t
m
a
r
g
i
n
Th
e
r
e
i
s
n
o
t
a
p
r
o
f
i
t
m
a
r
g
i
n
Di
s
a
d
v
a
n
t
a
g
e
s
t
o
I
n
Di
s
a
d
v
a
n
t
a
g
e
s
t
o
I
n
--House House
La
b
o
r
La
b
o
r
1.
1.
Em
p
l
o
y
e
e
p
a
y
w
i
l
l
i
n
c
r
e
a
s
e
Em
p
l
o
y
e
e
p
a
y
w
i
l
l
i
n
c
r
e
a
s
e
2.
2.
Be
n
e
f
i
t
s
a
r
e
p
r
o
v
i
d
e
d
a
n
d
c
o
s
t
s
w
i
l
l
Be
n
e
f
i
t
s
a
r
e
p
r
o
v
i
d
e
d
a
n
d
c
o
s
t
s
w
i
l
l
in
c
r
e
a
s
e
o
v
e
r
t
i
m
e
in
c
r
e
a
s
e
o
v
e
r
t
i
m
e
3.
3.
Em
p
l
o
y
e
e
s
c
a
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