Minutes TC 06/20/2011MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, June 20, 2011 at 6:30 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, June 20,
2011. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Larry Hoover Mayor Pro Tem
Margi Cantrell Council Member
Bill Rose Council Member
Jeannette Tiffany Council Member
TOWN COUNCIL MEMBERS ABSENT:
Glenn Strother Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Eric Cannon Finance Director
Carolyn Huggins Community Development Director
Adam Adams Parks & Recreation Director
April Reiling PIO / Marketing Manager
Mayor White announced the date of June 30, 2011, called the meeting to order and announced a quorum
at 6:30 p.m. Mayor White stated Council member Strother is out of town and will not be attending
tonight's meeting.
WORKSHOP SESSION -6:30 P.M.
1. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for June 20, 2011.
Council discussed agenda items posted for the June 20, 2011 Regular Session Agenda.
2. Discussion of proposed agenda items for the July 1 B, 2011 Regular Session Agenda.
Council took a shon break.
CONVENE INTO REGULAR SESSION -ESTIMATED START TIME -7:07 P.M.
The Invocation was offered by Parks & Recreation Director Adam Adams.
The Pledges were led by Community Development Director Carolyn Huggins.
Citizen Presentations:
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
Richard Bell, 47 Alamosa Drive, addressed the Council regarding the State Highway 114/170
Construction and the issue of dirt arising from the construction.
Ron Podmenix, 23 Alamosa Drive, also addressed the Council regarding the dirt produced by the State
Highway 114/170 Construction.
REGULAR SESSION
3. Discussion of the Community Spotlight Award from the Greater Fort Worth Builder's
Association awarded to the Town of Trophy Club on June 16, 2011.
Mayor Pro Tem Hoover announced that the Town of Trophy Club received the Community Spotlight
Award from the Great Fort Worth Builder's Association on June 16, 2011.
Mayor White, Council members Cantrell and Tiffany thanked current and previous council members, staff,
and residents for their hard work in achieving this award.
4. Consider and take appropriate action regarding the award/rejection of proposals for
professional auditing services, the execution of a contract with apparent best qualified bidder
Weaver in an amount not to exceed $37,500 for FY11; and authorizing the Mayor to execute
necessary documents.
Finance Director Eric Cannon shared the Town received four proposals and explained the grading criteria
of each proposal. Town Manager Slye expressed that it is the recommendation of Management to award
a contract to Weaver.
Motion made by Council member Rose, seconded by Council member Cantrell to award the execution of
the contract to Weaver in an amount not to exceed $37,500 for FY11 and authorize the Mayor to execute
necessary documents.
Council member Rose congratulated the staff on bringing forth an excellent auditing proposal.
Council member Cantrell confirmed that these quotes included the audits of the Economic Development
Corporations.
Motion carried unanimously without further discussion.
5. Consider and take appropriate action to authorize staff to proceed with a contract with
Kraftsman for the construction of the Spray Pad and required infrastructure improvements at
Harmony Park in an amount not to exceed $225,000, and authorizing the Town Manager or his
designee to execute all necessary documents.
The following addressed the Council:
• Dean Murray, 505 Glen Hurst Court -in favor of building the Harmony Park Splash Pad
June 20, 2011 Minutes Page 2 of 6
• Kathy Trotter, 310 Skyline -feels that a commitment was made to build the Harmony Park Splash
Pad and the Town should keep its commitment to the residents.
• David Abdulky, 16 Panorama Trail-in favor of building the Harmony Park Splash Pad
• Larry Lentzner, 303 Ridge View Lane -in favor of building the Harmony Park Splash Pad
Parks & Recreation Director Adam Adams briefed the Council on the background; stating that this
amenity is one of the few remaining projects of the 2009 Park Bond.
Mayor White clarified that if there is no patron, the water would not run.
Town Manager Slye explained how the splash pad would run, this is available to all patron who hit the
ballard; there is no off-set revenue to help with operations. Town will pay for water usage, at a potential
cost of $25,000 -$32,000 per year, including maintenance. Slye expressed he wants to make sure that
Council is aware of the potential costs and that he is in favor of something being built at Harmony Park.
Council member Tiffany asked what else could be built to accommodate the older residents of Trophy
Club.
Council member Cantrell asked the Park & Recreation Board to research other projects that could benefit
more of Trophy Club. Cantrell also suggested to Parks & Recreation Director Adams to ask the MUD for
a bid for the project, to find out the final cost of the project before building.
Town Manager Slye told Council member Cantrell that we could hold a special called meeting with exact
costs to build the Spray Pad to help get this project moving forward.
Bill Armstrong, MUD Director, addressed the Council.
Council member Tiffany asked Parks & Recreation Director Adam Adams where he was going to get the
funding for this project.
Council member Rose spoke of water efficiency and how this spray pad is not water efficient.
Motion made by Council member Cantrell, seconded by Council member Tiffany, put the project on hold
until total construction and maintenance costs can be verified and bring back to Council no later than
August 15, 2011.
Rose would like to know how the project will be evaluated under drought conditions and at what point it
has to be turned off.
Town Manager Slye asked if this item could be brought back to Council on July 18, 2011.
Motion carried unanimously.
6. Consider and take appropriate action regarding an Ordinance amending Chapter 10, "Public
Safety," Article VII, "Emergency Situations," Section 7.01, "Response to Emergency" by
adding Subsection C "Emergency Roadway Access"; and providing an effective date.
Motion made by Council member Rose, seconded by Mayor Pro Tem Hoover to approve an Ordinance
amending Chapter 10, "Public Safety," Article VII, "Emergency Situations," Section 7.01, "Response to
Emergency" by adding Subsection C "Emergency Roadway Access"; and providing an effective date.
Council member Cantrell asked that the word "has" be removed from the fourth whereas clause.
Council member Rose amended his motion, Mayor Pro Tem Hoover seconded. Motion carried
unanimously without further discussion.
June 20, 2011 Minutes Page 3 of 6
7. Consider and take appropriate action regarding an Ordinance amending Chapter 3, "Buildings
and Construction," by adding Article XVIII, "Job Site Maintenance" to adopt regulations
requiring containers on construction job sites for solid waste collection; providing for a
penalty not to exceed two thousand dollars for each violation; and providing an effective date.
Motion made by Council member Rose, seconded by Mayor Pro Tem Hoover, to approve Ordinance
2011-24 with the following amendments:
Section 18.01 Definitions.
A. Construction Debris: Debris and other waste building materials resulting from new
construction, mmeEielin!l, repair anEi--gemelition operations on pavements, 9Yildin!ls and oth9f
struGtYres, provided however, that the term shall not include Hazardous Waste.
Section 18.02 Worksite Cleanliness and Waste Disposal.
A. Worksite Condition. All new residential and commercial construction job sites within
the Town shall be maintained in such a manner so as to be free of all Construction Debris from
the commencement of permitted construction activity through the date of final permit approval.
B. Container Required. All Construction Debris generated by or related to the construction
project shall be wholly contained in a Container. Container shall be of sufficient capacity to
prevent spillage, blowing Debris or other unsightly or unsanitary conditions. Each new residential
and commercial construction job site within the Town shall utilize at least one (1) Container,
except as otherwise expressly provided herein. Such Container shall be located wholly on the
single construction job site which it is servicing; provided however, that where two (2)
construction job sites are adjacent, one (1) Container placed at a central location on one (1) or
more of those job sites may be utilized to service both job sites. Each Container shall be of
SUfficient size to accommodate disposal of all Construction Debris from the job site or sites for
which the Container is servicing.
Motion carried unanimously.
8. Consider and take appropriate action to direct the Citizen's Financial Advisory Board (CFAB)
to address one or more of the following projects: (1) Reserve/Fund Balance Policy; (2) Review
of "Financial Policies: Design and Implementation" Book; (3) Research Economic
Development Alternatives; (4) Investigating Public/Private Partnerships and (5) other projects
determined appropriate.
Motion made by Council member Rose, seconded by Council member Cantrell, to direct the Citizens
Financial Advisory Board to address the following projects:
1. Reserve/Fund Balance Policy,
2. Review GFOA's "Financial POlicies: Design and Implementation" book, compare with current
Town's financial policies, present options and make recommendations with rationale for
implementation,
3. Research Economic Development Alternatives, and
4. Investigate Public/Private Partnerships
Council member Cantrell asked to leave the priority to Town Manager Slye and Finance Director Cannon.
Motion carried unanimously.
June 20, 2011 Minutes Page 4 of 6
9. Consider and take appropriate action regarding the scheduling of the next Joint Session with
TCMUD1.
Town Manager Slye stated there are issues that need to be discussed at July 19 at 6:00 p.m., prior to the
MUD meeting.
Consensus of the Council is to meet on July 19 at 6:00 p.m. in a joint session with TCMUD 1.
10. Consider and take appropriate action regarding financial and variance report dated May 2011.
Motion made by Council member Cantrell, seconded by Council member Rose to approve the May
financials. Motion carried unanimously without further discussion.
11. Town Council Liaison Updates and discussion of same:
-Parks & Recreation Board, June 14, 2011 -Council member Hoover
Mayor Pro Tem Hoover updated the Council on the June 14, 2011 Parks & Recreation Board meeting. No
action taken, update only.
12. Town Manager Slye's update regarding the following; discussion of the same:
Municipal Management Software RFP Demos Update
Swimming Pool Operational Update
TML IEBP Meeting June 22 -25
July 4th Update
Utility Easement Update on Neighborhood 1-2A
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
13. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same:
June 7, 2011 Chamber Luncheon
June 8, 2011 Northwest Communities Partnership Meeting
June 8, 2011 Mayor's Roundtable Dinner
June 16, 2011 Metroport Cities Partnership Meeting
June 16, 2011 Community Spotlight Dinner and Reception
June 17, 2011 North Central Texas Council of Governments' Annual Mayors and
Councilmembers Workshop and General Assembly Luncheon
Mayor White and Council members gave a brief update of the meetings they attended since the last
Council meeting. No action taken, update only.
14. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 2/1/10)
2. Consider and take appropriate action regarding placing pOlicies and procedures on the Town web
site. (Rose, 2/1/10)
June 20, 2011 Minutes Page 5 of 6
3. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
ProdUction (Rose, 4126110)
4. Staff update regarding Marshall Branch Creek area located North of HWY114; discussion and action
of the same. (Stotts, 6/21110)
5. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 1014/10)
6. Explore the feasibility of combining the EDCs and improved ways of expending EDC funds. (Strother,
2124/2011)
7. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 2124/2011)
8. Consider and take appropriate action regarding Goals for the Town Manager. (Stotts, 4118/2011)
9. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 51212011)
10. Consider and take appropriate action regarding ball park signage. (Cantrell, 616/2011)
11. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 6/6/2011)
Nothing added.
ADJOURN
Motion made by Council member Cantrell, seconded by Council member Rose to adjourn. Motion carried
unanimously without further discussion. Meeting adjourned at 9:26 p.m.
Shahnon DePrater, TOwn Secretary
Tc>wn of Trophy Club, Texas
June 20, 2011 Minutes
C6nnie White, Mayor
Town of Trophy Club, Texas
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