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Minutes TC 06/03/2011 - Council RetreatMINUTES FROM TOWN COUNCIL RETREAT FOR THE TOWN OF TROPHY CLUB LOCATION: 500 TROPHY CLUB DRIVE, TROPHY CLUB, TEXAS Friday, June 3, 2011 at 9:00 A.M. Trophy Club, Texas 76262 The Town Council of the Town of Trophy Club, Texas, had a Retreat Session on Friday, June 3, 2011. The meeting was held within the boundaries of the Town and was open to the pUblic. STATE OF TEXAS § COUNTY OF DENTON § TOWN COUNCIL MEMBERS PRESENT: Connie White Larry Hoover Margi Cantrell Bill Rose Glenn Strother Jeannette Tiffany Mayor Mayor Pro Tern Council Member Council Member Council Member Council Member STAFF AND GUEST(S) PRESENT: Mike Slye Town Manager Stephen Seidel Assistant Town Manager Shannon DePrater Town Secretary Patricia Adams Town Attorney Scott Kniffen Police Chief Danny Thomas Fire Chief Eric Cannon Finance Director Carolyn Huggins Community Development Director April Reiling PIO / Marketing Manager Ed Helton Director of Street Services Mike Pastor Information Systems Director Adam Adams Parks and Recreation Director Mayor White announced the date of June 3, 2011, called the meeting to order and announced a quorum at 9:13 a.m. RETREAT SESSION 1. Town Council and Management Team Joint Retreat FY11-12 Budget Recap and Overview Future Financial Planning and Visioning Team Building Exercise Recap of where we were and where we are going Town Manager Slye welcomed Council and Staff to the Retreat and immediately began discussing the budget. Council gave direction to the management team in regards to budgeting, financial planning and visioning. ADJOURN Motion made by Council member Strother, seconded by Council member Rose to adjourn. unanimously. Meeting adjourned at 4:00 p.m. ! ltiOJWIJ'/,1 l1JerL(k" IShannon DePrater, Tb\Oin Secretary TOwn of Trophy Club, Texas Connie White, Mayor Town of Trophy Club, Texas Motion carried To w n C o u n c i l & M a n a g e m e n t Jo i n t R e t r e a t Fr i d a y , J u n e 3 , 2 0 1 1 Ob j e c t i v e s  FY 1 2 B u d g e t O v e r v i e w  FY 1 1 Y e a r E n d P r o j e c t i o n s  FY 1 2 A s s u m p t i o n s  FY 1 2 F o r e c a s t  Fu t u r e F i n a n c i a l P l a n n i n g a n d V i s i o n i n g  St r a t e g i c P l a n n i n g E v e n t  Ec o n o m i c D e v e l o p m e n t S t r a t e g i e s  Te a m B u i l d i n g E x e r c i s e  Wh e r e w e w e r e … W h e r e w e ’ r e g o i n g Pr o j e c t e d F Y 1 2 - P r o p e r t y T a x Re v e n u e  Ef f e c t i v e T a x R a t e – . 4 6 8 p e r $ 1 0 0 o f a s s e s s e d v a l u e .  Th i s i s t h e r a t e t h a t w o u l d g e n e r a t e t h e s a m e a m o u n t of p r o p e r t y t a x r e v e n u e b a s e d o n t h e n e w p r o p e r t y va l u e s .  Pr o j e c t e d R e v e n u e u s i n g e f f e c t i v e t a x r a t e - $ 4 , 3 1 2 , 6 9 3  Cu r r e n t T a x R a t e – . 5 1 5 p e r $ 1 0 0 o f a s s e s s e d v a l u e .  Pr o j e c t e d R e v e n u e u s i n g t h e c u r r e n t t a x r a t e - $ 4 , 7 0 0 , 4 1 3  Ma i n t a i n i n g t h e c u r r e n t t a x r a te w o u l d g e n e r a t e a n i n c r e a s e of $ 3 8 7 , 7 2 0 Re v e n u e s Fu n d s / C a t e g o r i ze s Bu d g e t FY 11 Pr o j e c t e d FY 12 Ge n e r a l F u nd : Pr o p e r t y T a x e s ( O &M ) 3, 4 2 3 , 9 9 8 3, 4 0 0 , 2 4 4 3,650,000 Sa l e s T a x / M i xe d B e ve r a g e T a x 52 9 , 4 5 0 52 3 , 7 4 2 530,050 Pu b l i c S a f e t y & C o u r t 30 5 , 6 3 3 30 4 , 9 4 8 300,633 Pa r k s & R e cr e a t i on 18 1 , 3 0 0 19 9 , 5 1 9 195,300 In v e s t m e n t I n c o me 22 , 5 0 0 5, 8 0 7 22,500 Co n t r a c t s 31 0 , 5 7 6 31 0 , 5 7 6 376,576 Mi sc el l a n e o u s 46 , 2 9 4 35 , 7 5 5 40,900 In t e rg o v e r nm e n t a l 48 , 8 4 8 48 , 8 4 8 48,848 Tr a n s f e r s 75 , 0 0 0 75 , 0 0 0 75,000 Pe r m i t s, L i c e n s e s , & F e e s 1, 2 4 3 , 2 6 6 1, 4 0 8 , 5 1 9 1,280,010 Ge n e r a l F u n d T o t a l 6, 1 8 6 , 8 6 5 6, 3 1 2 , 9 5 9 6,519,817 Re v e n u e s C o n t i n u e d Fu n d s / C a t e g o r i z e s Bu d g e t FY 11 Pr o j e c t e d FY 12 De b t S e r v i c e 1, 3 9 2 , 3 3 0 1, 3 9 2 , 3 3 0 1,356,016 St r e e t M a i n t e n a n c e 12 6 , 2 7 3 12 3 , 1 1 6 126,273 St o r m D r a i n a g e 24 8 , 0 0 0 24 8 , 0 0 0 131,500 Tr o p h y C l u b P a r k 12 6 , 0 0 0 11 0 , 0 0 0 130,000 Ho t e l O c c u p a n c y 20 , 0 5 0 20 , 0 5 0 21,050 ED C 4 A 28 8 , 7 7 4 28 1 , 5 5 5 288,774 ED C 4 B 12 8 , 2 7 3 12 5 , 0 6 6 128,273 To t a l R e v e n u e s 8, 5 1 6 , 5 6 5 8, 6 1 3 , 0 7 6 8,701,703 Ex p e n d i t u r e s Fu n d / C a t e g o r i z e s Bu d g e t FY 11 Pr o j e c t i o n FY 12 Ge n e r a l F u n d : Ma n a g e r ' s O f f i c e 54 6 , 4 1 7 46 6 , 4 6 7 546,417 Le g a l 15 4 , 8 1 8 14 0 , 3 9 1 154,818 Po l i c e 1, 5 0 0 , 2 5 5 1, 4 8 0 , 8 2 2 1,500,255 EM S 67 6 , 8 9 1 69 0 , 9 1 9 676,891 St r e e t s 39 8 , 4 4 6 37 5 , 0 1 7 398,446 Pa r k s 95 3 , 6 2 2 96 5 , 0 5 7 953,622 Re c r e a t i o n 56 6 , 0 7 7 52 0 , 8 7 6 566,077 Co m m u n i t y E v e n t s 43 , 7 6 6 27 , 7 5 5 43,766 Pl a n n i n g a n d Z o n i n g 14 4 , 6 9 4 21 0 , 3 5 2 144,694 Co m m u n i t y D e v e l o p m e n t 19 1 , 2 0 6 20 3 , 7 6 1 191,206 Fi n a n c e 39 0 , 9 1 5 35 4 , 7 1 0 390,915 Mu n i c i p a l C o u r t 79 , 7 5 1 76 , 9 5 1 79,751 Hu m a n R e s o u r c e s 81 , 7 5 2 89 , 5 3 2 81,752 In f o r m a t i o n S e r v i c e s 29 6 , 3 3 7 34 5 , 0 2 1 296,337 Fa c i l i t i e s M a n a g e m e n t 77 , 5 8 0 78 , 5 3 6 77,580 Ge n e r a l F u n d T o t a l 6, 1 0 2 , 5 2 7 6, 0 2 6 , 1 6 6 6,102,527 Ex p e n d i t u r e s C o n t i n u e d Fu n d / C a t e g o r i z e s Bu d g e t FY 11 Pr o j e c t e d FY 12 De b t S e r v i c e 1, 3 9 2 , 3 3 0 1, 3 9 2 , 3 3 0 1,356,016 St r e e t M a i n t e n a n c e 12 6 , 2 7 3 12 5 , 0 0 0 126,273 St o r m D r a i n a g e 24 8 , 0 0 0 24 3 , 0 0 0 130,614 Tr o p h y C l u b P a r k 12 6 , 0 0 0 11 0 , 0 0 0 130,000 Ho t e l O c c u p a n c y 20 , 0 5 0 20 , 5 0 0 21,050 ED C 4 A 28 8 , 7 7 4 28 8 , 7 7 4 288,774 ED C 4 B 12 4 , 5 9 5 11 0 , 0 6 6 128,273 To t a l E x p e n d i t u r e s 8, 4 2 8 , 5 4 9 8, 3 1 5 , 8 3 6 8,283,527 Re v i e w Fu n d / C a t e g o r i z e s Bu d g e t FY 11 Pr o j e c t e d FY 12 Re v e n u e 8, 5 1 6 , 5 6 5 8, 6 1 3 , 0 7 6 8,701,703 Ex p e n d i t u r e s 8, 4 2 8 , 5 4 9 8, 3 1 5 , 8 3 6 8,283,527 Ex c e s s ( d e f i c i e n c y ) o f r e v e n u e s ov e r e x p e n d i t u r e s 88 , 0 1 6 29 7 , 2 3 9 418,176  Sa l a r y A n a l y s i s  Ma n p o w e r N e e d s  Eq u i p m e n t  Em p l o y e e B e n e f i t s  He a l t h I n s u r a n c e ( H R A )  Fl e x S c h e d u l e  Sw i m m i n g P o o l A c c e s s  St r a t e g i c P l a n  4A / 4 B  TI F Z o n e ( s )  Ch . 3 8 0 A g r e e m e n t s  Cr i m e P r e v e n t i o n D i s t r i c t FY 1 2 – P r o j e c t L i s t Pr o p o s e d T r o p h y C l u b T I F Z o n e s Cr i m e C o n t r o l & P r e v e n t i o n D i s t r i c t  Ch a p t e r 3 6 3 L o c a l G o v ’ t C o d e  Cr e a t e d 1 9 8 9 b y L e g i s l a t u r e s p e c i f i c a l l y f o r sm a l l e r m e t r o p o l i t a n c i t i e s t o f i g h t ‘ b i g c i t y ’ cr i m e .  Fu n d e d b y l o c a l o p t i o n s a l e s t a x e l e c t i o n  In t e n d e d t o h e l p o f f - s e t c r i m e p r e v e n t i o n co s t s  Fu n d s c a n b e u s e d t o f u n d i t e m s s u c h a s of f i c e r s , e q u i p m e n t , v e h i c l e s , d e b t , e t c .  Mi s c e l l a n e o u s  Ha r m o n y P a r k S p l a s h P a d / E f f l u e n t I r r i g a t i o n  Et h i c s / C F A B O r g a n i z a t i o n a l M e e t i n g  Hw y 1 1 4 - 1 7 0 B e a u t i f i c a t i o n a n d L a n d s c a p i n g  Co u n c i l P r o j e c t s & P r i o r i t i e s FY 1 2 – P r o j e c t L i s t ( c o n t ) Ha r m o n y P a r k S p l a s h P a d Ha r m o n y P a r k S p l a s h P a d Hw y 1 1 4 / 1 7 0 B e a u t i f i c a t i o n To w n C o u n c i l & M a n a g e m e n t T e a m Jo i n t R e t r e a t Wh e r e W e W e r e … To w n C o u n c i l & M a n a g e m e n t T e a m Jo i n t R e t r e a t Wh e r e W e ’ r e G o i n g … To w n C o u n c i l & M a n a g e m e n t T e a m Jo i n t R e t r e a t Wh e r e W e ’ r e G o i n g … •Un i f i e d V i s i o n •Fo c u s e d o n t h e F u t u r e •Co m m i t t e d t o T r o p h y C l u b a n d i t s M i s s i o n •To g e t h e r … M a k i n g a n I M P A C T ! Tr o p h y C l u b … A G r e a t P l a c e t o C a l l H o m e