Minutes TC 06/06/2011MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, June 6, 2011 at 6:30 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, June 6. 2011.
The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Larry Hoover Mayor Pro Tern
Margi Cantrell Council Member
Bill Rose Council Member
Jeannette Tiffany Council Member
Glenn Strother Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Eric Cannon Finance Director
Carolyn Huggins Community Development Director
Adam Adams Parks & Recreation Director
April Reiling PIO / Marketing Manager
Mayor White announced the date of June 6, 2011, called the meeting to order and announced a quorum
at 6:01 p.m.
WORKSHOP SESSION· 6:00 P.M.
1. Discussion of agenda ilems posled for consideration on Ihe Regular Session Council Agenda
for June 6, 2011.
2. Discussion of proposed agenda ilems on Ihe Regular Session Council Agenda for June 20,
2011.
Council asked questions of staff in regards to the agenda items listed on the agenda for tonight's meeting
and the proposed items for the June 20, 2011 meeting.
Council member Strother arrived at 6:31 p.m.
Workshop session adjourned at 6:54 p.m.
CONVENE INTO REGULAR SESSION· START TIME 7:06 P.M.
The Invocation was offered by Council member Strother.
The Pledges were led by Brownie Troop 3552.
PRESENTATION
3. Brownie Troop 3552 to present a thank you to the Trophy Club Fire Department and Parks and
Recreation Department for their help with the Flag Retirement Ceremony held on May 7, 2011.
Brownie Troop Leader, Melissa Goeble shared that 25 flags were retired during the ceremony held on
May 7, 2011. Brownie Troop 3552 presented thank you cards to the Trophy Club Fired Department and
Parks and Recreation personnel.
Citizen Presentations:
This is an opportunity for citizens to address the Councif on any matter whether or not it is posted on the
agenda. The Councif is not permitted to take action on or discuss any presentations made to the Councif
at this time concerning an item not listed on the agenda. The Councif will hear presentations on specific
agenda items prior to the Councif addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Councif has authority.
Susan Miller, 1 Sonora Drive, addressed the Council and stated her concerns regarding the Safe Routes
to School Project.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
4. Consider and take appropriate action regarding Employee Access to Community Pool
Complex.
Council member Cantrell requested this item be removed from the consent agenda and asked Town
Manager Slye to address the item for the benefit of those in the audience and who may watch the video
online.
Motion made by Council member Cantrell, seconded by Mayor Pro Tem Hoover, to allow access to all
employees, Town and MUD, as a health and wellness program.
Council member Cantrell withdrew her motion; Mayor Pro Tem Hoover withdrew his second.
Motion rnade by Council member Rose, seconded by Council member Hoover, to allow employees
access to the Community Pool and Splash Pad without charge the proposal is to provide employees with
a standard family pass of four people at no cost with a payment of a $10 fee, which is the resident rate,
for each additional person on the pass above the four family members. Motion carried unanimously.
REGULAR SESSION
5. Consider and take appropriate action regarding the regularly scheduled Town Council
meeting of Monday, July 4, 2011.
Motion made by Council member Rose, seconded by Council member Cantrell, to cancel the July 4, 2011
Council meeting. Motion carried unanimously.
June 6. 2011 Minutes Page 2 of 5
6. Consider and take appropriate regarding the award/rejection of bids for the Roundabout
Intersection located at Trophy Club Drive and Trophy Lake, apparent best qualified bidder JRJ
Paving, in an amount not to exceed $1,405,425.64, and authorizing Town Manager Slye or his
designee to execute all necessary documents.
Town Manager Slye shared that Tom Rutledge is present to review the Bid documentation and offer an
engineer's recommendation and then Slye will give Staff's recommendation.
Town Manager Slye's recommendation is to reject the bids and rebid in January 2012.
Nick Sanders, 7 Hayes Court, addressed the Council. Sanders supports waiting on the project as a MUD
director, the item is unbudgeted.
Motion made by Mayor Pro Tem Hoover, seconded by Council member Rose, to defer the construction of
the roundabout until next spring and reject all bids for the Roundabout. Motion carried 5:0:1 with Council
member Strother abstaining.
Motion made by Council member Rose, seconded by Council member Tiffany, to direct Town Manager
Slye to bid the project in January 2012.
Town Manager Slye requested specific direction from Council and to ensure that this item does not die;
would like authorization to strategize and move forward when appropriate.
Council member Rose amended his motion by removing the date of January 2012; Council member
Tiffany agreed. Motion carried unanimously.
7. Consider and take appropriate action regarding a Resolution relating to the giving of Notice of
Intention to issue Town of Trophy Club, Texas Combination Tax and Revenue Certificates of
Obligation, Series 2011 and providing an effective date.
No action taken.
8. Consider and take appropriate action regarding an Ordinance repealing Article 5 entitled
"Discharge of Firearms" of Chapter 10 entitled "Public Safety" of the Code of Ordinances of
the Town and adopting a new Article 5 entitled "Discharge of Firearms and Regulation of
Weapons" of Chapter 10 of the Code of Ordinances; providing for a penalty not to exceed two
thousand dollars; and providing an effective date.
Motion made by Council member Rose, seconded by Council member Hoover, to approve an Ordinance
repealing Article 5 entitled "Discharge of Firearms" of Chapter 10 entitled "Public Safety" of the Code of
Ordinances of the Town and adopting a new Article 5 entitled "Discharge of Firearms and Regulation of
Weapons" of Chapter 10 of the Code of Ordinances; providing for a penalty not to exceed two thousand
dollars; and providing an effective date. Motion carried unanimously.
9. Consider and take appropriate action regarding an Ordinance amending Chapter 1
"Administration" to add Section 2.01 entitled "Signature Authority -Mayor and Town Manager"
to Article II entitled "Town Manager" setting forth the signature authority of the Mayor and
Town Manager; providing for an amendment; and providing an effective date.
Motion made by Council member Cantrell, seconded by Council member Rose, to approve an Ordinance
amending Chapter 1 "Administration" to add Section 2.01 entitled "Signature Authority -Mayor and Town
Manager" to Article II entitled "Town Manager" setting forth the signature authority of the Mayor and Town
Manager; providing for an amendment; and providing an effective date. Motion passed unanimously.
June 6, 2011 Minutes Page 3 of 5
10. Consider and take appropriate action regarding a Resolution nominating one member to the
Board of Managers of the DENCO Area 9-1-1 District, and providing an effective date.
The DENCO Area 9-1-1 District Requests that each participating city nominate a candidate and advise
the District of its selection on or before July 15, 2011.
Motion made by Council member Cantrell, seconded by Council member Rose, approve Resolution
2011-15 nominating Olive Stephens to the Board of Managers of the DENCO Area 9-1-1 District. Motion
carried unanimously.
11. Town Council Liaison Updates and discussion of same:
TC MUD No.1-Council member Rose
EDC 4A, May 31, 2011 -Council member Cantrell
Council members Rose Cantrell gave brief updates and addressed questions. No action taken, update
only.
12. Town Manager Slye's update regarding the following; discussion of the same.
Management Action Log
Amenity Trail Update
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
13. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same:
Tuesday, May 31 -Neighbor Helping Neighbor
June 3, 2011 -Council/Management Staff Retreat
Mayor White and Council members gave a brief update of the meetings they attended since the last
Council meeting. No action taken, update only.
14. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda /tems list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 211110)
2. Consider and take appropriate action regarding placing policies and procedures on the Town web
site. (Rose, 211110)
3. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4126110)
4. Staff update regarding Marshall Branch Creek area located North of HWY114; discussion and
action ofthe same. (Staffs, 6121110)
5. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Staffs, 1014110)
6. Explore the feasibility of combining the EDCs and improved ways of expending EDC funds.
(Strother, 212412011)
June 6, 2011 Minutes Page 4 of 5
7. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 2124/2011)
8. Consider and take appropriate action regarding Goals for the Town Manager. (Stotts, 411812011)
9. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 51212011)
Council member Cantrell requested an item regarding ball park signage be placed on the list.
Council member Tiffany requested an item considering a Golf Cart Community be added to the list.
ADJOURN
Motion made by Council member Cantrell, seconded by Council member Tiffany, to adjourn.
adjourned at 8:23 p.m.
/ ifJ AIFw Ji)n {fVJ I ,;j ~( a t I.r
~annon DePrater, ToWn Secretary
Town of Trophy Club, Texas
Connie White, Mayor
Town of Trophy Club, Texas
Meeting
June 6, 2011 Minutes Page 5 of 5