Minutes TC 10/17/2011MINUTES FROM REGULAR SESSION TOWN COUNCIL MEETING
FOR THE TOWN OF TROPHY CLUB
LOCATION: 100 MUNICIPAL DRIVE, TROPHY CLUB, TEXAS
Monday, October 17, 2011 at 6:00 P.M.
Svore Municipal Building Boardroom
The Town Council of the Town of Trophy Club, Texas, met in Regular Session on Monday, October 17,
2011. The meeting was held within the boundaries of the Town and was open to the public.
STATE OF TEXAS §
COUNTY OF DENTON §
TOWN COUNCIL MEMBERS PRESENT:
Connie White Mayor
Larry Hoover Mayor Pro Tem
Margi Cantrell Council Member
Glenn Strother Council Member
Jeannette Tiffany Council Member
TOWN COUNCIL MEMBERS ABSENT:
Bill Rose Council Member
STAFF AND GUEST(S) PRESENT:
Mike Slye Town Manager
Stephen Seidel Assistant Town Manager
Shannon DePrater Town Secretary
Patricia Adams Town Attorney
Scott Kniffen Police Chief
Danny Thomas Fire Chief
Eric Cannon Finance Director
Carolyn Huggins Community Development Director
April Reiling PIO / Marketing Manager
Commissioner Gary Fickes Tarrant County
Mayor White announced the date of October 17, 2011, called the meeting to order and announced a
quorum at 6:08 p.m. Mayor White announced that Council member Rose would be absent and Council
member Strother would be late.
WORKSHOP SESSION
1. Overview of presentation made to Governor's Office for Economic Development; discussion
of same.
Mayor Pro Tem Hoover introduced Commissioner Gary Fickes and expressed his thanks for attending
tonight's meeting.
Assistant Town Manager Seidel gave Council an overview of the presentation made to the Governor's
Office regarding Economic Development and addressed Questions.
Commissioner Fickes thanked Seidel and Council for the opportunity to view the presentation and
discussed area economic development with the Council.
Presentation included in the minutes.
Council member Strother arrived at 6:38 p.m.
2. Discussion of agenda items posted for consideration on the Regular Session Council Agenda
for October 17, 2011.
3. Discussion of proposed agenda items for the November 7, 2011 Regular Session Agenda.
Mayor White called a short break.
CONVENE INTO REGULAR SESSION -START TIME 7:05 p.m.
The Invocation was offered by Fire Chief Danny Thomas.
The Pledges were led by Town Attorney Patricia Adams
PRESENTATION
4. Presentation of the Achievement for Excellence in Financial Reporting Award to the Finance
Department; discussion of same.
Town Manager Slye presented the Finance department with the Achievement for Excellence in Financial
Reporting Award.
CITIZEN PRESENTATIONS
This is an opportunity for citizens to address the Council on any matter whether or not it is posted on the
agenda. The Council is not permitted to take action on or discuss any presentations made to the Council
at this time concerning an item not listed on the agenda. The Council will hear presentations on specific
agenda items prior to the Council addressing those items. You may speak up to three (3) minutes or the
time limit determined by the Mayor or presiding officer. To speak during this item you must complete the
Speaker's form that includes the topic(s) of your statement. Topics of presentation should be limited to
matters over which the Council has authority.
No citizen presentations were made.
CONSENT AGENDA
All matters listed as Consent Agenda are considered to be routine by the Town Council and will be
enacted by one motion. There will not be a separate discussion of these items. If discussion is desired,
that item will be removed from the consent agenda and will be considered separately.
Council member Cantrell requested that Consent Agenda Items 5 and 6 be removed.
7. Consider and take appropriate action regarding an Ordinance amending subsection "B",
"Stop Signs", of Section 2.03 "Traffic Control Devices" of Article II, "Traffic & Vehicles" of
Chapter 10 "Public Safety" of the Code of Ordinances of the Town to designate additional stop
intersections throughout the Town and authorizing the placement of additional stop signs at
those intersections; providing for a penalty; and providing an effective date.
Motion made by Council member Cantrell, seconded by Council member Strother to approve Ordinance
2011-37 amending subsection "8", "Stop Signs", of Section 2.03 "Traffic Control Devices" of Article II,
"Traffic & Vehicles" of Chapter 10 "Public Safety" of the Code of Ordinances of the Town to designate
additional stop intersections throughout the Town and authorizing the placement of additional stop signs
October 17,2011 Minutes Page 2 of 8
at those intersections; providing for a penalty; and providing an effective date. Motion carried
unanimously.
5. Consider and take appropriate action regarding the Minutes dated October 3, 2011.
6. Consider and take appropriate action regarding the Minutes dated October 10, 2011 (Joint
Workshop Session).
Motion made by Council member Cantrell, seconded by Mayor Pro Tem Hoover to approve the Minutes
dated October 3, 2011 and October 10, 2011 as amended and placed at the dais. Motion carried
unanimously.
REGULAR SESSION
8. Consider and take appropriate action regarding a request for approval of a Final Plat for
Neighborhood 3, Phase 2B (14.313 acres) located in The Highlands at Trophy Club. Applicant:
Corwin Engineering on behalf of Standard Pacific of Texas, Inc. and K. Hovnanian Homes-
DFW, LLC (FP-10-039)
A. Subdivider's Agreement for Phase 2B and 2C have been combined, therefore, Subdivider's
Agreement for this plat is considered with next agenda item --Neighborhood 3, Phase 2C
plat.
9. Consider and take appropriate action regarding a request for approval of a Final Plat for
Neighborhood 3, Phase 2C (5.937 acres) located in The Highlands at Trophy Club. Applicant:
Corwin Engineering on behalf of Standard Pacific of Texas, Inc. and K. Hovnanian Homes-
DFW, LLC (FP-11-040)
A. Subdivider's Agreement -Consider and take appropriate action regarding a Subdivider's
Agreement between the Town and K. Hovnanian Homes-DFW L.L.C. and Standard Pacific
of Texas, Inc. for Neighborhood 3, Phase 2B and Phase 2C.
Community Development Director Huggins stated the applicants (K. Hovnanian and Standard Pacific) for
agenda 8 and 9 have requested that the plats be moved from the October 17 agenda to the next Council
meeting. The plats will not change, Huggins asked Council to hold on to the plats and bring to the next
council meeting. The applicants have provided a 30-day approval process waiver. Huggins asked that
these two items be moved to the next agenda.
10. Consider and take appropriate action regarding an Ordinance amending Chapter 1 of the Code
of Ordinances, "Administration", Article VIII, "Schedule of Fees" by repealing and amending
various sections of the schedule of fees, to wit: Amending subsection "C" entitled Building
(New Construction Residential & Commercial) of Section 8.03 entitled "Community
Development Department", Adopting a new subsection "N" entitled "Other Inspections and
Fees" of Section 8.03 entitled "Community Development Department"; Adopting a new section
8.10 entitled "Municipal Court"; providing a penalty; and providing an effective date.
Town Manager Slye addressed the Council and explained the changes to the Schedule of Fees and
addressed questions from Council.
Motion made by Council member Cantrell, seconded by Mayor Pro Tem Hoover to approve Ordinance
2011-38 amending Chapter 1 of the Code of Ordinances, "Administration", Article VIII, "Schedule of Fees"
by repealing and amending various sections of the schedule of fees, to wit: Amending subsection "C"
October 17, 2011 Minutes Page 3 of 8
entitled Building (New Construction Residential & Commercial) of Section 8.03 entitled "Community
Development Department", Adopting a new subsection "N" entitled "Other Inspections and Fees" of
Section 8.03 entitled "Community Development Department"; Adopting a new section 8.10 entitled
"Municipal Court"; providing a penalty; and providing an effective date. Motion carried unanimously.
11. Consider and take appropriate action regarding an Ordinance amending Article 2 Entitled
"Traffic And Vehicles" of Chapter 10 Entitled "Public Safety" of the Code Of Ordinances of the
Town of Trophy Club, Texas by repealing Section 2.05 (E) "Overnight Parking" and adopting a
new Section 2.05 (E) "Overnight Parking"; providing for a penalty; and providing an effective
date.
Police Chief Kniffen explained the proposed changes in the Ordinance and addressed questions from
Council.
Council member Hoover expressed his concern regarding commercial vehicles purchasing permits to
park on the street; Council and Staff discussed the merits of commercial vehicles.
Motion made by Mayor Pro Tem Hoover, seconded by Council member Cantrell, to table this agenda item
and have Staff review and revise trucks and commercial vehicles to park in the driveway and not in the
street and bring back. Motion failed 3-2-0; with Council members Cantrell, Hoover and Strother voting for
and Mayor White and Council member Tiffany voting against.
Motion made by Council member Cantrell, seconded by Council member Tiffany to approve Ordinance
2011-39 amending Article 2 Entitled "Traffic And Vehicles" of Chapter 10 Entitled "Public Safety" of the
Code Of Ordinances of the Town of Trophy Club, Texas by repealing Section 2.05 (E) "Overnight
Parking" and adopting a new Section 2.05 (E) "Overnight Parking"; providing for a penalty; and providing
an effective date as presented. Motion failed 2-3-0, with Mayor White and Council member Tiffany voting
for and Council members Cantrell, Hoover and Strother voting against.
No action taken.
12. Consider and take appropriate action regarding the approval of a Resolution amending
Resolution No. 2011-25 making annual appointments of citizens to serve on Town Boards,
Commissions and Corporations in order to appoint persons to serve on the Planning and
Zoning Commission, Zoning Board of Adjustment and the Parks and Recreation Board; and
providing an effective date.
Discuss and provide input appointing Parks and Recreation Board alternate number one, Tom
Mills, to Park Board to serve in the position vacated by Board Member Steven Kohs.
Town Manager Slye addressed Council and expressed that Staff has gone back to the Planning & Zoning
Commission and Zoning Board of Adjustment with the Councils concerns and this item has been brought
back for consideration.
Planning & Zoning Chairman Hill addressed Council:
Madam Mayor and Councilpersons:
I am present this evening to again recommend reappointment to the Planning and Zoning Commission for
2-year terms expiring in 2013 for Dale Forest, Clayton Reed and myself.
The next few months will be a decisive period in determining the future development of proposed PD-30
at the Town's main entrance. I firmly believe that careful and deliberate evaluation of the developer's
proposal by experienced Commissioners will be a vital factor in the P&Z recommendation to Council.
October 17,2011 Minutes Page 4 of 8
Based on his many years of experience in planning and development prior to establishing Trophy Club
residence several years ago, Dale Forest is recommended for reappointment at this important time.
Clayton Reed is a retired executive of a major international petroleum corporation with 15-plus years of
service on the Planning and Zoning Commission and is a resident of Trophy Club since 1982. His
reappointment is strongly recommended for the vital background knowledge he brings to Commission
deliberations.
I retired from Mobil Oil Corporation in 1990, and have been a resident and a partiCipant in Town
government since 1987 ... 1 hope to continue on the Commission, with your approval, at this critical time in
the final major development project within the community.
It has been my privilege as Chairman of P&Z in past years to evaluate and recommend appointments to
the Commission. This year 3 seats are open for appointment. Three incumbents and six residents
submitted applications:
Danny R. Mayer, Shale de Souza and Eric Unterwoldt each had less than 1 year of residency at the
time of application and also expressed interest in other boards.
Patia Boomsma, a 2-year resident, is Planning Administrator for the city of Lewisville, Texas and is
being considered for Zoning Board of Adjustment in 2011.
Larry Mundy is a 2011 appointee to EDC-4B.
Jim Moss is ineligible for appointment as he is an elected official of MUD-1.
I respectfully request the Town Council reappoint Dale Forest, Clayton Reed and Gene Hill to the
Planning and Zoning Commission for 2011-13 terms.
Thank you for your consideration.
Zoning Board of Adjustment Chairman Downey addressed Council and reiterated the overlap between
Planning & Zoning and Zoning Board of Adjustment applicants. Downey expressed his appreciation of
Community Development Director Carolyn Huggins' ability to keep the applicants in order. Chair Downey
recommended that both Kevin Barry and himself be reappointed as regular members. Ms. Patia
Boomsma be appointed for a regular position expiring in 2013. As for the alternate positions, Chair
Downey recommended Danny Mayor as an alternate, expiring in 2012 and Shali de Souza and Jarrod
Tallman to the alternate positions expiring in 2013. Chair Downey also requested that the Council keep
four alternates and recommended Robert (Bob Fair) for the second alternate position expiring in 2012.
Council member Cantrell stated the following:
Chairman Hill -I certainly appreciate with all the issues before us at this time which will greatly impact our
community's future, needing to maintain the high level of expertise the P&Z commission has. Hence, I will
support your recommendation.
However, I would respectfully request that the P & Z commission work on finding a way by this time next
year to add a new member to the commission. As I have stated often, I firmly believe fresh, new ideas are
extremely important to all of our boards and commissions. And as equally important, are the opportunities
we all have to help prepare new potential volunteers to hold future elected positions. And, therein lies why
I have been so passionate about new volunteers being placed on our boards and commissions this year.
Thank you for volunteering to continue to serve and I look forward to working with the P&Z members to
develop the best plan possible for our entire community.
October 17,2011 Minutes Page 5 of 8
Motion made by Council member Cantrell, seconded by Council member Tiffany to approve Resolution
2011-26 amending Resolution No. 2011-25 making annual appointments of citizens to serve on Town
Boards, Commissions and Corporations in order to appoint persons to serve on the Planning and Zoning
Commission, Zoning Board of Adjustment and the Parks and Recreation Board; and providing an
effective date. Motion carried 4-1-0 with Mayor White, Council members Tiffany, Cantrell and Strother
voting for and Mayor Pro Tem Hoover voting against.
The following is a list of the new boards and commissions for FY2011-12:
Parks and Recreation Board
1. Larry Lentzner (2014) 4. David Abdulky (2012) 8. James Hanna (2013)
2. Chris McCollister (2014) 5. Dave Glaser (2012) 9. Louis Hocker (2013)
3. Glenn Hurst (2014) 6. Robbie Thomas (2012) 10. Tim Mills (2013)
7. Kathy Trotter (2012)
Jeannette Tiffany (Council Liaison)
11. Dean Murray (2013)
1. Dale Forest (2013)
2. Gene Hill (2013)
3. Clayton Reed (2013)
1. Patia Boomsma (2013)
2. Kevin Barry (2013)
3. Bob Downey (2013)
Alt. Robert (Bob) Fair (2012)
Alt. Danny Mayer (2012)
Planning and Zoning Commission
4. Mike Davidson (2012)
5. Gary Richert (2012)
6. Dennis Sheridan (2012)
7. James Stephens (2012)
Zoning Board of Adjustment
4. Elisabeth Kaylor (2012)
5. Bob Radder (2012)
Alt. Shali de Souza (2013)
Alt. Jarrod Tallman (2013)
13. Consider and take appropriate action regarding a contract between the Town and Brian Hall,
AKA Brian the Animal Guy, for animal control services at a fixed rate; and authorizing the
Mayor or her designee to execute all necessary documents.
Police Chief Kniffen explained the proposed contract and addressed questions from Council.
Motion made by Council member Cantrell, seconded by Mayor Pro Tem Hoover to approve a contract
between the Town and Brian Hall, AKA Brian the Animal Guy, for animal control services at a fixed rate;
and authorizing the Mayor or her designee to execute all necessary documents. Motion carried
unanimously.
14. Consider and take appropriate action regarding the regularly scheduled Town Council
meetings for the months of November and December.
Motion made by Council member Tiffany, seconded by Council member Cantrell to have the following
dates as Regular Session Meetings: November 14, 2011 Meeting and December 12, 2011 meeting.
Motion carried unanimously.
15. Consider and take appropriate action regarding financial and variance report for September
2011 (Preliminary).
Motion made by Council member Cantrell, seconded by Council member Tiffany to approve the
Financials dated September 2011 (Preliminary). Motion carried unanimously.
October 17,2011 Minutes Page 6 of 8
16. Town Council Liaison Updates; discussion of same:
October 11, 2011 -Parks & Recreation Meeting -Council member Tiffany
Council member Tiffany updated the Council on the October Parks & Recreation board meeting and
addressed questions. No action taken, update only.
17. Town Manager Slye's update regarding the following; discussion of the same.
Community Clean Up Event -Saturday, October 22
Storm Drainage Fee Update
Town Manager Slye updated the Council and addressed questions. No action taken, update only.
18. Mayor and Council Updates regarding training opportunities, educational sessions, and
regional meetings; discussion of same.
October 4 -Chamber Luncheon
October 4 -National Night Out
October 7 -Empowering Seniors
October 11-14 -TML Annual Conference
Mayor White and Council members gave a brief update of the meetings they attended since the last
Council meeting. No action taken, update only.
19. Items for Future Agendas.
This item allows Council to request the placement of items on upcoming agendas when the topic of
discussion requires research and review that cannot be accomplished in the time frame between regular
Council meetings. However, a Council Member may request that an item be placed on the next regularly
scheduled meeting without first placing that item on the Future Agenda Items list. All requests for agenda
items must comply with Charter requirements.
1. Consider and take appropriate action regarding procurement policies and their alignment with State
statutes. (Rose, 211/10)
2. Consider and take appropriate action regarding noise regulations for Oil and Gas Well Drilling and
Production (Rose, 4/26/10)
3. Staff proposal regarding the amenity lakes, including associated costs to accept the amenity lakes
from the developer. (Stotts, 10/4/10)
4. Explore the feasibility of combining the EDCs and improved ways of expending EDC funds.
(Strother, 2124/2011)
5. Consider and take appropriate action regarding the creation of a "Going Green" initiative throughout
the Town. (White, 2124/2011)
6. Consider and take appropriate action regarding Goals for the Town Manager. (Stotts, 4/18/2011)
7. Consider and take appropriate action regarding updates to the Sign Ordinance (retail windows and
political signs) (White and Cantrell, 5/212011)
8. Consider and take appropriate action regarding ball park signage. (Cantrell, 6/6/2011)
9. Consider and take appropriate action regarding a Golf Cart Community. (Tiffany, 6/6/2011)
10. Rewrite of Handbook for Elected and Appointed Officials, with projected completion date of
February 15,2012. (Rose/Slye, 8/15/11)
October 17,2011 Minutes Page 7 of 8
11. Consider and take appropriate action regarding splash pad options at Harmony Park, including
input/direction from Council to Staff to start construction and have available next summer. (Strother,
81112011)
12. Consider and take appropriate action regarding the Town's park space located just north of the new
ball fields at the corner of Parkview and Bobcat Boulevard to investigate whether or not it would be
beneficial to place on the ballot, for citizens approval, to sale and rezone as commercial and provide
the proceeds towards other parks and recreation needs. (Cantrell, 911212011)
13. Schedule a strategic planning session (Strother, 911212011)
No additional items were added to the list.
ADJOURN
Motion made by Mayor Pro Tem Hoover, seconded by Council member Cantrell to adjourn. Motion
carried unanimously. Meeting adjourned at 8:55 p.m.
S nnon DePrater, wn Secretary Connie White, Mayor
own of Trophy Club, Texas Town of Trophy Club, Texas
October 17, 2011 Minutes Page 8 of 8
•Strategically located
between DFW Airport &
Alliance Airport
•Conveniently positioned
off Hwy 114
•Border Southlake,
Westlake, Flower Mound,
Roanoke, & Lake
Grapevine
•1st Master Planned community in
Texas
•1st municipally bonded Public
Improvement District (PID) in Texas
•4.2 sq miles, including over 1,000
acres of parks
•Emphasis on family and quality of life
•Home to award winning Northwest
ISD & the state-of-the-art Byron
Nelson High School
•Features the only golf course
designed by golf legend Ben Hogan
POPULATION YEAR
TRADE
AREA 1 MILE 3 MILES 5 MILES
Town of Trophy Club 2010 168,121 4,475 21,658 64,718
2015 209,016 4,937 25,122 75,018
Median Age 2010 35.7 43.4 38.6 37.4
Median HH Income 2010 $86,697 $125,341 $101,526 $103,844
2015 $95,329 $132,192 $111,240 $111,241
VPD INCOME 2010 Est 2015
71,000 Avg Household $107,150 $114,313
Median Household $86,697 $95,329
TRAFFIC COUNTS
Hwy 114 & Trophy Club Drive
•Public Improvement District
(PID)
•700 acre, 1500+ home
development
•$28 million bonds
•$250+ million ROI (to date)
•Includes parks, state-of-the-
art recreation facilities,
hike/bike trails, amenity lakes
•Booming development
•Job creation during recession
PID
Trophy Club has a FY12 total
taxable value of $828 million in
4.2 sq miles
Limited Commercial land available
4.2 sq miles
Approx. 85% Residential
High growth corridor
Significant retail trade area
Disposable income
Creating Commercial Opportunities
•26 Acre Site
•Strategic location
•Currently undergoing
the rezoning process
(Mixed Use)
•Retained Scott Polikov,
Gateway Planning
Today
•Opportunity to add est.
$75 – 200 million in tax
base value
•Sales tax dollars to
help off-set ad valorem
residential rate
•Create a “Main Street”
Tomorrow
Lot 2R – 3.252 ac
Prospect has identified this site
Lot 1 – 0.9 ac
Lot 2 – 1.1 ac Lot 3R1 – 2.124 ac
Prospect has identified this site
Lot 3R2 – 2.809 ac
Holiday Inn Full Service Site
125 Rooms/Restaurant/Conference
121 Room Extended Stay Hotel
8 ac (adjoining but
separate from
PD-25) Lot 3R1 - 2.015 ac
Hampton Inn Hotel Site
95 Rooms
Creating a new Commercial Corridor
•Create 2 TIF Districts
–Spur development &
redevelopment
–Create commercial
corridor
–Continue Private-
Public Partnerships
•Tri-City collaboration (Trophy Club,
Westlake, & Roanoke)
•Enhance the “Metroport Corridor”
•Entry way monument theme development
•Working with TxDOT to impact the paint
scheme, irrigation, trees, etc
•Total Cost = $2.0 – 2.7 million
Hwy 114-170 Landscape Improvements
•Regional Trail Connections
•Currently partnering with surrounding communities to link together residential, commercial,
and recreation areas.
•Town Rebranding
•Engaged in contract negotiations with firm to redesign Logo/Website
•Developing marketing & communication campaign
•Enhancing digital communication technologies and tools
•Baseball tournaments w/ new Little League fields
•Host local/regional tournaments
•Partner with surrounding communities and associations to attract State and National
tournaments
•Motocross trails and races
•Hosted race that attracted approximately 2,000 people to the community
•Trophy Club Park
•800 acre park adjacent to Lake Grapevine with fishing, hiking trails, frisbee golf, ATV
•Master Plan approved by Corps of Engineers to expand and continue recreation
development
•Freedom Park
•State-of-the-art Dog Park
•Designed to be a Top 3 DFW Dog Park
Other Items: